Legal Secretary

BakerHostetler; Cleveland (OH); Hybrid; USD 60,000 - 90,000; Full time

Job summary

BakerHostetler in Cleveland, OH is seeking a Legal Secretary in the private wealth practice to support attorneys with document preparation, calendar management, and client communications.

This in-person role requires strong confidentiality, excellent verbal and written communication, and proficiency in Word and Excel, with four days in the office and one day remote. The position entails coordinating meetings and assisting with billing processes for estate planning matters.

Qualifications

• Strong understanding of private wealth terminology and procedures.
• Excellent verbal and written communication skills.
• Strong client service orientation and the ability to maintain confidentiality.
• Proficiency in Microsoft Word and Excel
• Meticulous organizational skills

Responsibilities

• Prepare and organize documents for client meetings and ensure that all necessary paperwork is available and in order.
• Regularly communicate with clients to gather information and provide updates on the status of their estate planning matters.
• Maintain attorney's calendar, schedule and coordinate client meetings, including initial consultations and document signings.
• Answer client inquiries, either by phone or email, and aid with completing forms and understanding documents.
• Partner with attorneys and their clients on the billing process.

Skills

Private wealth terminology

Verbal and written communication

Client service orientation

Organizational skills

Tools

Microsoft Word

Excel

Job description

Baker Hostetler is a National Firm with 18 offices and over 1000 attorneys. Established in 1916, our attorneys are award winning. Baker possesses a phenomenal culture with attorneys and staff that take extreme pride in their work. The private wealth practice group has an excellent opportunity for a Legal Secretary in the Cleveland, OH office. This is a non-exempt position that reports to the Regional Human Resources Manager and has an in-person presence of four days per week in the Cleveland office, with one day remote.

Some Of The Essential Functions Include

• Prepare and organize documents for client meetings and ensure that all necessary paperwork is available and in order.
• Regularly communicate with clients to gather information and provide updates on the status of their estate planning matters.
• Maintain attorney's calendar, schedule and coordinate client meetings, including initial consultations and document signings.
• Answer client inquiries, either by phone or email, and aid with completing forms and understanding documents.
• Partner with attorneys and their clients on the billing process.

Preferred Skills, Knowledge, Abilities

• Strong understanding of private wealth terminology and procedures.
• Excellent verbal and written communication skills.
• Strong client service orientation and the ability to maintain confidentiality.
• Proficiency in Microsoft Word and Excel
• Meticulous organizational skills

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, documents, books, pen/pencil, paper, controls and manipulate a keyboard, and input data into a PC; and talk or hear. The employee is frequently required to walk.
• The employee is occasionally required to use hands to prepare correspondence and reports on a personal computer.
• The employee is occasionally required to stand and reach with hands and arms. And stoop, kneel, bend, crouch or crawl.
• Ability to operate a variety of standard office equipment including a computer, copy and facsimile machines.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

• The noise level in the work environment is usually moderate.

Benefits

Offering competitive pay and benefits, while providing a collegial and respectful work environment, is part of our commitment to fostering a workplace that values employees.

Our Comprehensive And Competitive Benefit Program Includes

• Competitive salaries and a performance bonus program
• Group health, dental, and vision insurance
• Multiple plan options and various benefit levels
• Same-sex domestic partner coverage
• Pre-tax premiums
• Coverage begins on date of hire
• Group term life/AD&D and voluntary supplemental group universal life insurance
• Voluntary accident insurance – self and family
• Long-term care insurance
• Short-term disability benefits
• Long-term disability benefits
• Pre-tax benefit programs – dependent care, health care reimbursement and transit/qualified parking (in most cities)
• Retirement program – voluntary 401(k) plan

About The Firm

BakerHostetler is recognized as one of the leading law firms in the country. With over 1,000 attorneys across 18 offices coast to coast, BakerHostetler is a great place to work for those who seek professional and personal growth in a collaborative environment. We deliver the highest quality counsel to our clients, who include many of the nation’s largest and most well-known companies. BakerHostetler’s values have remained unchanged since our founding more than 100 years ago: dedication to the law, commitment to the highest standard of client service, continuous development of our people and active participation in the communities in which we work and live.

Please visit www.bakerlaw.com for more information about our Firm.

The expected annual salary for this position ranges from 60-90k.

Baker & Hostetler LLP is an Equal Opportunity Employer.