Legal Recruiting Assistant

Michael Page; New York (NY); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Fridays work from home

Job summary

Michael Page is seeking an assistant to support the legal recruiting function and assist the Director, Legal Recruiting and other staff. A well-renowned global law firm, the role focuses on coordinating interviews for associates, clerks, 3Ls and summer candidates, organizing materials, travel, and events.

The candidate will also help plan the Summer Associate Program, maintain recruitment databases, assist with reimbursements, and provide high-quality service to candidates and attorneys.

Qualifications

• 1+ years' experience in legal or campus recruitment for a professional services / Big Law.
• Ability to manage multiple projects under tight deadlines and within budget.
• Self-starter with minimal supervision and strong team orientation.
• Flexibility to work overtime as needed, especially during peak seasons.
• Excellent time management and prioritization skills.
• Clear written and verbal communication; proactive in workflow facilitation.
• Ability to anticipate needs and seek solutions without direction.

Responsibilities

• Assist in scheduling on-campus and in-house interviews for lateral associates, judicial law clerks, 3Ls and summer candidates.
• Organize recruiting materials for on-campus interviews, in-office interviews, career fairs and presentations; arrange travel for out-of-town candidates.
• Compile materials for interviews and hospitality suites; assist with receptions and events.
• Support Summer Associate Program planning, including rotation schedules and housing coordination.
• Plan summer events, logistics, invitations, handbook, binders and gifts.
• Provide administrative support including reimbursements and expense processing.
• Attend training and maintain recruitment materials inventory; enter data into recruiting databases.
• Greet and escort applicants, answer inquiries and maintain positive relationships with candidates, vendors, attorneys and staff.

Skills

Multitasking

Time management

Team player

Overtime flexibility

Clear communication

Customer service

Education

Bachelor's degree

Tools

Recruiting databases

Job description

Assist with the legal recruiting function while providing support to the Director, Legal Recruiting and other members of the recruitment staff.

A well renowned global law firm

Description

• Assist in preparation, coordination and scheduling of on-campus and in-house interviews for lateral associates, judicial law clerks, 3Ls and summer candidates.
• Assist with legal recruiting activities, including organization and updates of recruiting materials for on-campus interviews, in-office interviews, career fairs and presentations; travel arrangements for out-of-town candidates; recruitment database input; updates and follow-up with attorneys.
• Compile materials for on-campus interviews and hospitality suites; assist in the planning of receptions and events.
• Assist recruitment staff with planning Summer Associate Program, including creation of summer rotation schedule; communication with recruits prior to arrival; assisting with housing as needed.
• Assist in planning and facilitating summer events, summer calendar, logistics, invitations, marketing initiatives, attorney handbook, summer associate binders and summer gifts.
• Provide administrative support to Departments during the summer program (monitor assignment/evaluation process; organize luncheons; social activities and departmental coordinator meetings, nametags).
• Provide administrative assistance, including expense reimbursements; law firm split expense billing statements and follow-up to the Legal Recruiting team.
• Attend training classes and complete annual training requirements for skills enhancement.
• Maintain inventory of recruitment marketing materials, promotional items and department storage records.
• Recruitment database entry; monitoring of evaluations; filing/duplicating and various clerical tasks; maintain organized project and student files; greet and escort applicants; answer phones, take messages and respond to inquiries.
• Develop and maintain excellent customer service relationships with candidates, vendors and attorneys, managers and support staff.

Profile

• Internship experience / or 1+ years' experience in legal or campus recruitment for a professional services / Big Law.
• Strong ability to manage multiple projects under tight deadlines and within budget.
• Self-starter; ability to remain self-directed and self-motivated with minimal supervision.
• Ability to work well in a team atmosphere.
• Flexibility to work overtime as needed (significant overtime during summer/fall).
• Excellent time management and prioritization skills.
• Make appropriate and timely decisions within area of responsibility.
• Speak and write clearly and accurately; actively listens and responds to the needs of others.
• Without direction, anticipates needs and seeks alternatives to situations.

Education/Certifications:

• Bachelor's degree required.
• Understands and applies current information, technology, resources, methods and procedures necessary to perform assigned work.
• Accepts responsibility for the quality and timeliness of work; acknowledges and corrects mistakes; does not make excuses for errors or problems. Understands that their individual performance directly affects business results.
• Analyzes problems, develops effective solutions and understands implications of solutions. Makes appropriate and timely decisions.
• Communicates clearly and concisely in written / verbal communications. Proactively communicates to facilitate workflow, teamwork and efficiency. Chooses appropriate communication tools and utilizes technology to facilitate communications.
• Produces high quality work; is efficient, accurate and has good attention to detail; consistently strives to improve performance; seeks opportunities to develop professionally and expand job knowledge. Displays high level of personal integrity.
• Works effectively with co-workers as part of the team to get the job accomplished. Flexible and open-minded; willing to share and exchange ideas/suggestions.
• Actively listens and responds to needs of others; interacts with co-workers in a tactful, respectful and positive manner. Contributes to a productive work environment by valuing diversity and the differences in people and ideas.
• Demonstrates knowledge of, and adheres to, Firm policies and procedures; effectively manages PTO and punctuality and insures that MyTime and DTE entries (where applicable) are accurate and made on a timely basis.

Job Offer

• Highly desirable hourly rate
• Contract to perm opportunity
• Monday through Friday 9:30 - 5:30pm
• Fridays work from home day
• Medical, dental and vision benefits offered from day 1
• Highly collaborative team and room for growth
• Strong ability to further enhance your career in Big Law!
  

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.