Legal Processing Specialist I

Superior Court of Orange County; Santa Ana (CA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

E-Verify

Reasonable accommodations

Equal Opportunity Employer

Job summary

The Superior Court of California, County of Orange is seeking a Legal Processing Specialist I to perform specialized tasks including receiving, reviewing, and filing court documents, and ensuring data integrity of electronic records. You will support court operations across civil, criminal, traffic, or family law divisions and serve the public with accuracy and integrity.

This role emphasizes high-volume public interaction, document processing, and adherence to court procedures, with

Qualifications

• One year of full-time (or equivalent) clerical experience that includes providing customer service.

Responsibilities

• Explains legal filing procedures at the counter; assists the general public, law enforcement agents, attorneys and staff with locating information and documents.
• Interacts with the public in a high-volume environment requiring calm guidance on procedures and options.
• Reviews and explains court-related documents for compliance and informs attorneys and litigants about filing, issuing, serving documents, fees, and related processes.

Job description

The Superior Court of California, County of Orange

Is now accepting applications for:

LEGAL PROCESSING SPECIALIST I

DEADLINE TO APPLY

Deadline to apply for this recruitment is Friday, September 18, 2026, at 11:59 p.m. PST

This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. The eligible list established from this recruitment will be used to fill current and future vacancies.

SALARY INFORMATION

Legal Processing Specialist I Hourly Range: $22.92 - $26.10

Anticipated Starting Rate: $22.92 - Hourly

BENEFITS HIGHLIGHTS

• Defined Benefit Retirement Plan (2.50% at 67 formula)
• Choice of five medical plans
• Health Reimbursement Arrangement (HRA)
• Vacation and sick leave packages
• 14 paid holidays per year
• Educational & professional reimbursement
• Optional deferred compensation program (457 plan)

TELEWORK/ON-SITE OPPORTUNITY

This position is not eligible for telework opportunities.

ABOUT ORANGE COUNTY SUPERIOR COURT

The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $280 million. The Court's Judges, Commissioners, and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.

To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.

ABOUT THE POSITION

The Legal Processing Specialist I performs specialized tasks, which include receiving, reviewing, and filing court-related documents, monitoring post-committal quality control of electronic documents, explaining procedures and rules, and performs related tasks within the area of assignment.

Positions are assigned to one of the following assignments: 1) a legal document processing/public service division such as Civil, Criminal, Traffic, Probate/Mental Health, Self-Help Services, Juvenile, or Family Law; 2) processing documents in a direct calendar courtroom, or 3) ensuring the data integrity and quality image of scanned documents in the Records and Exhibits Management Division.

Most assignments in this classification are in the capacity of deputy clerk of the court; therefore, incumbents are required to exercise excellent judgment and perform their duties with the highest degree of integrity in order to uphold the public’s trust and confidence in the administration of justice.

The Legal Processing Specialist I classification is used for training purposes. Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained. A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period. There is no permanent status in the Legal Processing Specialist I classification. Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period.

Duties for the classification may include but are not limited to the following:

• Explains legal filing procedures and associated fines and fees at the counter; assists the general public, law enforcement agents, attorneys and their staff, and other court employees with locating information, documents, and other court-related materials.
• Interacts with the public or others in a high-visibility, high-volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies, and options.
• Reviews and explains court-related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals, and post-judgment remedies and collection of fees/fines.
• Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintain accounts receivable; establishes bail trust accounts.
• Assists in maintaining court calendars, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes, and assigns court proceedings based on pleadings, continuances, and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics. Separates and distributes minute orders to appropriate parties as indicated by the court record.
• Prepares documents for electronic imaging and performs post-committal quality assurance of scanned documents, ensuring data integrity and image clarity. Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties.
• Performs other duties as may be required.

REQUIRED EDUCATION

High school diploma, or GED equivalent.

REQUIRED EXPERIENCE

One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone.

EDUCATION SUBSTITUTION

Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration, or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. *Note: To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application.

DESIRABLE QUALIFICATIONS

Bilingual skills (Spanish or Vietnamese) may be required for some positions, and bilingual employees are eligible for bilingual pay.

E-VERIFY

The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.

REASONABLE ACCOMMODATIONS

Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at [e-mail] if you feel that you will need a reasonable accommodation for any aspect of the selection process.

Orange County Superior Court is an Equal Opportunity Employer