Legal Process Clerk II

Superior Court of California, County of Solano; Vallejo (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Superior Court of California, County of Solano in Vallejo is seeking a detail-oriented clerical professional to handle legal document processing and data entry in a fast-paced environment.

The role requires high accuracy, confidentiality, and strong customer service skills, with bilingual Spanish/English as a highly desirable asset. Experience in a court setting is a plus, and regular business hours apply.

Qualifications

• Possession of a high school diploma or equivalent.
• 1 year of clerical office experience OR two years of recent, increasingly responsible clerical experience or any combination of training and experience that could likely provide the desired knowledge and abilities.
• 1 year of experience in a law office or court environment is highly desirable.
• Typing/Keyboarding: 35 wpm for 5 minutes; current typing certificate required; certificate may not be older than 12 months; online certificates accepted.

Responsibilities

• Processing legal documents and records for the Court based on established legal procedure.
• Examining documents and files for completeness, conformity, and validity.
• Assisting customers by phone or at the front counter.
• Entering and retrieving computerized data.
• Compiling information and preparing forms, reports, correspondence, and legal documents.
• Preparing documents such as warrants, writs, orders, subpoenas, notices, and abstracts.
• Computing, receiving, classifying, explaining, and posting fees and/or fines, issuing receipts, and balancing cash drawers.
• Posting and vacating motions, trials, hearings, and other proceedings to the calendaring system.
• Performing other related work as required by business needs.

Skills

Office procedures

Data entry

Record keeping

Communication with diverse populations

Phone etiquette

Confidentiality

Organization

Verbal and written instructions

Education

High school diploma or equivalent

1 year clerical office experience OR 2 years relevant clerical experience

Experience in a law office or court environment (desirable)

Tools

Computer hardware

Job description

Job Definition

Under general supervision, performs a variety of highly responsible and difficult legal document processing tasks within an assigned division. Divisions may include, but are not limited to, Criminal, Traffic, Civil, Family Law, Probate, Juvenile, and Jury, which are located in Fairfield and Vallejo.
Bilingual skills in Spanish/English are highly desirable.

Essential Functions (Core Competencies)

• Processing legal documents and records for the Court based on established legal procedure.
• Examining documents and files for completeness, conformity, and validity.
• Assisting customers by phone or at the front counter.
• Entering and retrieving computerized data.
• Compiling information and preparing forms, reports, correspondence, and legal documents related to the assignment.
• Preparing a variety of documents such as warrants, writs, orders, subpoenas, notices, and abstracts.
• Computing, receiving, classifying, explaining, and posting fees and or fines, issuing receipts, and balancing cash drawers.
• Posting and vacating motions, trials, hearings, and other proceedings to the calendaring system.
• Performing other related work as required by business needs.

Knowledge, Skills, and Abilities - The successful applicant will possess the following (KSAs):

• Knowledge of office methods and procedures.
• Ability to operate standard office equipment, including personal computers.
• Ability to sort files and documents based on alphabetic, numeric, or alphanumeric systems.
• Ability to search manual, microfilm, or electronic information storage systems to locate information.
• Ability to receive and record fees according to established procedures.
• Ability to maintain accurate records.
• Ability to organize and prioritize work assignments.
• Ability to understand and apply written and verbal instructions & convey information to others.
• Ability to communicate effectively with people of diverse socio-economic backgrounds and temperaments.
• Ability to maintain confidentiality of information.

Required Qualifications

Educational and Work Experience Requirements

• Possession of a high school diploma or its equivalent and
• One (1) year of clerical office experience OR Two (2) years of recent, increasingly responsible clerical experience or any combination of training and experience that could likely provide the desired knowledge and abilities.
• One (1) year of experience in a law office or court environment is highly desirable.

Typing/Keyboarding Skills

Keyboarding at a corrected rate of 35 wpm for a five (5) minute test is required. A current, valid keyboarding certificate must be submitted with the application from an accredited school or other agency. The certificate must contain the gross number of words typed per minute, the number of errors, and must be signed and dated by the examiner. The certificate may not be more than twelve (12) months old at the time of the application. Online typing certificates will be accepted.

Supplemental Information

Regular business hours for this position: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Physical Requirements and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, pinch, pull objects or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must routinely lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level and traffic in the work environment are similar to those in a busy office.