LEGAL PROCESS ASSISTANT II-DCT

Snohomish County, WA; Everett (WA); On-site; USD 26,000 - 38,000; Part time

Job summary

Snohomish County District Court is seeking qualified applicants for the Legal Processing Assistant II position within our Therapeutic Courts Program. The role is based in Everett but requires travel to other court sites to provide clerking support for court calendars.

This half-time position may become full-time through grant funding available through June 30, 2027. The successful candidate will perform complex duties including interacting with the public, processing payments, handling legal

Qualifications

• One year court legal processing experience in a District/Juvenile/Superior court or equivalent.
• Ability to type 35 words per minute.
• Must pass job-related tests.

Responsibilities

• Assist the public, defendants, attorneys and law enforcement; explain court procedures and schedule hearings.
• Process and record payments for fines, bail, and fees; issue receipts and monitor accounts.
• Process and issue legal documents (subpoenas, warrants, judgments); review for accuracy and signatures.
• Enter docket information and update court records; prepare case files for court sessions.

Skills

Court processing experience

Typing speed 35 wpm

Pass job-related tests

Job description

Snohomish County District Court is seeking qualified applicants for the Legal Processing Assistant II position within our Therapeutic Courts Program. This role is currently designated as a half-time position; however, grant funding is available through June 30, 2027, to support full-time employment. While the position is based at our Everett location, the selected candidate will be required to travel to additional court sites to provide clerking support for court calendars.

BASIC FUNCTION

To perform a variety of complex duties for the District Court.

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

• Assists the general public, defendants, attorneys and law enforcement representatives in person or on the phone by answering questions and explaining court procedures; schedules trial and hearing dates; locates information from court records and provides it to the public as appropriate.
• Receives, records and processes payment of court fines, bail, penalty assessments and fees; enters payments on a computer terminal and issues receipts; prepares time payment agreements; monitors payments and takes appropriate action on past due accounts.
• Receives, processes and issues legal documents such as subpoenas, warrants, summons, judgments and dispositions; reviews items for such things as accuracy, completeness and signatures; forwards documents to other agencies as necessary.
• Enters information on correct records on a computer terminal; makes docket entries involving such things as pleas, dispositions, sentences, motions and notices; updates, retrieves and processes computer data.
• Reviews and prepares case files for court sessions; pulls all related files; prepares and types documents as necessary.
• Schedules, court hearings; prepares notices for litigants; prepares court calendars; records courtroom proceedings; maintains recording logs, marks exhibits and processes orders of the court; records documents filed in open court; provides required forms to defendants and other parties and secures necessary signatures.
• Processes commitments, releases and referrals; monitors cases for compliance with court orders; prepares files and refers defendants to agencies as directed by judge; enters compliance reports and other documents into files and records; contacts other agencies as required; refers cases of non compliance to judge and prepares summons and warrants as required; verifies completion of judge's orders and closes files.
• Assists in the scheduling and coordination of jury trials; prepares and/or mails out juror information, cost bills, sign in sheets, information sheets and selection cards; signs in jurors; contacts jurors who do not respond; prepares jury related statistics.

Statement Of Other Job Duties

• May perform all the duties of subordinate level employees.
• Relieves in all areas of the district court/juvenile court as assigned.

Minimum Qualifications

One (1) year court legal processing experience in a District Court, Juvenile Court or Superior court; OR, any equivalent combination of training and/or experience that provides the required knowledge or abilities; OR successful completion of the training period for the Legal Process Assistant I. Ability to type 35 words per minute. Must pass job related tests. Additional Information

Knowledge And Abilities

• standard office practices, procedures and machines
• basic arithmetic

Ability To

• enter information into a computer system
• assist the public in determining what their needs are
• communicate effectively with people regardless of age, sex or social, economic or cultural background including persons with social or behavioral problems, and communicate with litigants in both supportive and confrontive modes
• obtain information from defendants in the face of hostility and dispute
• maintain records and prepare related forms, documents, statements and reports
• work with minimum supervision
• follow oral and written instructions
• operate standard office equipment
• operate standard office software packages (word processing, spreadsheet, database, email, and calendaring)
• meet deadlines and cope with interruptions
• make arithmetic calculations
• learn and be able to clearly explain applicable laws and ordinances, procedures and practices
• exercise good judgment under stressful circumstances

SUPERVISION

Employees receive general supervision from a supervisor or an administrative superior as assigned. Assignments are made including generally, what is to be done the quantity of work expected and any deadlines, which are to be met. The employee carries out recurring assignments on his/her own initiative and receives additional specific instructions for new or unusual assignments. Work may be spot checked to ensure timely completion and accuracy.

WORKING CONDITIONS

The work is performed in the usual office environment and/or a courtroom.

For questions about this job posting please reach out to Jen Crossen at [e-mail].

Job offers are contingent on successful completion of employment verification and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.

For any questions, reach out to [e-mail].

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

County Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The County's contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the County's ACA Employer Shared Responsibility Guide to learn more.