Legal Practice Coordinator (Litigation)

Morrison Foerster; Palo Alto (CA); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Parental leave & family benefits

Education reimbursement

Wellness program

Birthday holiday

Job summary

Morrison Foerster is seeking a Legal Practice Coordinator (Litigation) to join our Practice Operations. This role supports attorneys and timekeepers, coordinating calendars, travel, billing, and client matters across multiple offices including Palo Alto, San Francisco, Los Angeles, and San Diego.

You will handle conflict checks, engagement letters, audits, and secure data transfers, while also assisting with client development efforts and cross-functional projects.

Qualifications

• Minimum 3+ years’ experience supporting attorneys in a law firm or professional services environment.
• Experience managing complex administrative tasks, legal documents, and sophisticated scheduling.
• Proficiency with Microsoft Office suite and legal document workflows.
• Strong communication, discretion, and ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Manage calendars, deadlines, travel, and meetings for attorneys and timekeepers.
• Serve as key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce; ensure confidentiality.
• Draft, edit, and finalize legal and administrative documents; support matter administration.
• Coordinate practice projects, meetings, research, and client development efforts.
• Partner with Billing, Marketing, IT, and Office Services to support the practice.

Skills

Legal admin

Calendar management

Travel coordination

Billing & time entry

Microsoft Office

Discretion & professionalism

Education

Bachelor’s or Associate’s degree (business/finance related)

Tools

Aderant/3E

DocuSign

Adobe Acrobat Pro

Outlook

Salesforce

Job description

Overview

Ready to write your story? Join MoFo as a LEGAL PRACTICE COORDINATOR (LITIGATION) in our Practice Operations Department!

This role can be based in Los Angeles, San Diego, Palo Alto, or San Francisco.

https://www.mofo.com/offices

About The Role

The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering high-impact administrative and practice support in a fast-paced, collaborative environment. This role blends organization, problem-solving, and project coordination to keep attorney schedules, client matters, billing, and practice initiatives running seamlessly. With a strong understanding of legal procedures, firm operations, and client needs, the Legal Practice Coordinator provides exceptional service, anticipates next steps, and consistently delivers high-quality work that helps the practice perform at its best.

Administrative Coordination

• Manage calendars, deadlines, travel, and meetings.
• Serve as key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.

General Practice Support

• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.

Billing and Financial Administration

• Manage attorney time entry and ensure timely submission.
• Assist with budgets, projections, and client reports.
• Support billing, invoicing, and client inquiries; assist with collections as needed.
• Process expenses, reimbursements, and invoices.

Travel and Meeting Logistics

• Arrange domestic and international travel.
• Coordinate meetings, conferences, and client events.
• Prepare itineraries and distribute materials.

Team and Leadership Support

• Anticipate attorney needs and manage priorities.
• Communicate professionally with clients and vendors.
• Provide backup support and assist with training and team initiatives.

Litigation Support

• Support matters from inception through trial or resolution.
• Assist with trial prep, filings, depositions, and logistics.
• Manage case documents and exhibits.

About You

• Bachelor’s or Associate’s degree in business, finance, or a related field and relevant certifications is highly preferred.
• Minimum 3+ years’ experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.
• Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.
• A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.
• Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.
• Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.
• Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.
• Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.
• Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.

About Mofo

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Inclusion + Engagement: https://www.mofo.com/community/we-at-mofo
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

About Our Benefits

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

Palo Alto, San Francisco salary range:$80k to $120k

Los Angeles, San Diego salary range: $75k to $110k

For questions regarding this position, please e-mail [e-mail]