Legal Operations Specialist

OpenKrill; United States; Remote; USD 110,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company-m;

Stock options

Remote work

Job summary

Higgsfield AI is seeking a Legal Operations Manager to design and scale the contract lifecycle management and legal automation systems. You will own Ironclad workflows, automate NDAs and other processes, and partner with Finance, IT, and business teams to align operations with rapid growth.

The role emphasizes cross-functional collaboration, global scalability, and leveraging AI to improve efficiency. Remote work from the United States is supported with periodic in-person meetings in San

Qualifications

• Deep expertise in legal technology, including contract lifecycle management platforms (Ironclad strongly preferred).
• Hands-on experience with Ironclad, configuring and optimizing workflows.
• Experience designing and implementing legal workflows, processes, and automation solutions.
• Experience leveraging AI-powered tools and emerging technologies to improve legal processes.
• Experience supporting global teams and navigating rapid scaling needs.
• Strong analytical skills: metrics, reporting, data-driven decisions.
• Highly organized, detail-oriented, proactive, independent ownership.
• Experience at high-growth tech or AI companies preferred.
• Highly collaborative and adaptable in a fast-paced, evolving environment.

Responsibilities

• Design and continuously improve the Legal team's operating model to streamline workflows and automate manual tasks.
• Develop scalable legal processes for a rapidly growing global organization.
• Own and manage the legal technology stack, including Ironclad, matter management, and e-billing workflows.
• Optimize Ironclad workflows for intake, approvals, execution, and management.
• Develop AI-enabled automation to improve efficiency in legal processes.
• Partner with internal teams to implement AI tools and automation across the legal function.
• Oversee relationships with outside counsel, budgets, and billing.
• Establish metrics and dashboards to track priorities, workload, and performance.
• Use data to drive improvements and informed decision-making.
• Collaborate with Finance, IT, and business teams to align processes with company operations.
• Support adoption of new tools and processes across the organization.

Skills

Legal technology

Ironclad workflows

Automation

AI tools

Data analytics

Cross-functional collaboration

Global teams

Process improvement

Budget management

Operational ownership

Tools

Ironclad

e-billing systems

matter management

Job description

Why work at Higgsfield AI?

Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.

We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.

About the role:

Higgsfield is seeking a Legal Operations Manager to help build and scale the systems, processes, and technology that power our legal function.

Working closely with our Legal team and cross-functional stakeholders, you will own and optimize our contract lifecycle management platform (Ironclad), streamline legal workflows, and introduce automation and AI-powered solutions to improve efficiency across the organization.

The ideal candidate is a highly organized, tech-savvy operator who thrives in fast-paced environments, enjoys solving complex operational challenges, and is excited about leveraging emerging technologies to build a modern, scalable legal function.

What you'll do:

Build and Improve Legal Operations

- Help design and continuously improve the Legal team's operating model, identifying opportunities to streamline workflows, improve efficiency, and automate manual processes.

- Develop and maintain scalable legal processes that support the needs of a rapidly growing global organization.

Own Legal Technology & Automation

- Own and manage our legal technology stack, including Ironclad contract lifecycle management workflows, matter management, and e-billing systems.

- Optimize Ironclad workflows to streamline contract intake, approvals, execution, and overall contract management.

- Develop and implement automation solutions, including AI-assisted first review of NDAs, to improve the efficiency of legal processes.

- Partner with internal teams to identify and implement AI tools and automation solutions that improve how legal work is managed.

Manage Legal Operations & Reporting

- Oversee relationships with outside counsel and legal service providers, including budget management, billing, and performance tracking.

- Establish metrics and reporting dashboards to provide visibility into the Legal team's priorities, workload, and performance.

- Use operational data to identify opportunities for improvement and support informed decision-making.

Drive Cross-Functional Collaboration

- Partner closely with Finance, IT, and business teams to ensure legal processes and systems align with broader company operations.

- Work with cross-functional stakeholders to streamline legal workflows, and improve operational efficiency.

- Support the implementation and adoption of new legal tools, systems, and processes across the organization.

Requirements:

• - Deep expertise in legal technology, including contract lifecycle management platforms (Ironclad strongly preferred), e-billing systems, and matter management tools.
• - Hands-on experience with Ironclad is required, including configuring, managing, and optimizing contract lifecycle management workflows.
• - Demonstrated experience designing and implementing legal workflows, process improvements, and automation solutions.
• - Experience leveraging AI-powered tools and emerging technologies to improve legal processes.
• - Experience supporting global teams and navigating the operational needs of a rapidly scaling organization.
• - Strong analytical skills, including experience developing metrics, building reports, and using data to inform business decisions.
• - Highly organized, detail-oriented, and proactive, with the ability to take ownership and operate independently.
• - Experience working at a high-growth technology or AI company strongly preferred.
• - Highly collaborative, intellectually curious, and comfortable operating in a fast-paced environment where priorities evolve quickly.

Compensation & Benefits:

• - We offer a competitive and thoughtfully structured compensation package designed to align with impact, experience, and long-term growth.
• - Base Salary: The anticipated salary range for this role is $110,000-$150,000, depending on experience, skills, scope, and location.
• Bonus: This role is Bonus eligible and may participate in the Company's discretionary annual bonus program.
• - Equity: In addition to cash compensation, employees are eligible to participate in the company’s stock option program and share in Higgsfield AI’s long-term growth.
• - Benefits: We offer a comprehensive benefits package designed to support employees professionally and personally, including medical, dental, and vision insurance, a competitive 401(k) retirement plan with company matching, and additional benefits and perks.
• - The opportunity to work on ambitious AI products alongside a highly experienced, fast-moving, and international team.
• - Significant ownership, direct impact, and opportunities for professional growth as the company scales.

This is a fully remote role based in the United States, with occasional business travel to our San Francisco office required for team meetings, planning sessions, company events, and other in-person collaboration. Team members are expected to be available during agreed working hours and maintain sufficient overlap with the relevant team’s time zone. While we work remotely, we value active communication, responsiveness, and close collaboration across teams.

Higgsfield AI is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.