Legal Operations Coordinator

Sinai Chicago; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Sinai Chicago is seeking a Legal Operations Coordinator to maintain corporate records, manage the contract database, and prepare KPI reports under the General Counsel.

You will help govern matters, schedule board and committee meetings, assist with risk management, and support the Legal and Risk departments with administrative functions. In-house paralegal experience in healthcare is preferred.

Certification as a Paralegal is required, with at least three years of in-house experience.

Qualifications

• Paralegal Certification required.
• Minimum of 3 years of in-house legal experience.
• Demonstrated contract management experience preferred.
• Paralegal experience, ideally within the healthcare setting.

Responsibilities

• Maintain corporate records including Illinois Secretary of State reporting, review and store records from government entities, licensure documents, and similar items.
• Source, evaluate, implement, and train staff on the contract database and other software used by the Legal department.
• Assist with management of the legal department’s budget and dashboard and monitor the budget to help control costs.
• Assist with development, implementation, and oversight of the contract management program.
• Handle bills and invoices for the legal and risk department.
• Prepare minutes and packets for board meetings and assist with scheduling.
• Manage certificates of insurance and monitor liability claims.
• Develop best-in-class systems, policies, and processes for efficiency.
• Onboard new hires and legal interns.
• Assist General Counsel with ad hoc projects and department operations management.
• Support outside counsel on deposition and discovery matters.
• Complete other duties as assigned.

Skills

Paralegal operations

Contract management

Healthcare legal knowledge

Microsoft Office

Education

Paralegal Certification

Tools

MediTract

EPIC

MEDITECH

Job description

The Legal Operations Coordinator maintains the corporate records for the health system, manages the Legal Department’s contract database, prepares reports and analyses on key performance indicators, assists with governance matters including preparation of minutes, and the logistics of board meetings and board committee meetings, provides operational support to the Legal department and assists with risk management and insurance functions. This position reports to General Counsel.

Key Job Activities

• Responsible for the maintenance of corporate records, including but not limited to the Illinois Secretary of State's reporting, review and storing of records from government entities, corporate licensure documents, and the like.
• Sources, evaluates, implements, and trains staff on the contract database and other software programs used by the Legal department.
• Assist with management of the legal department’s budget and dashboard and regularly updates and monitors the budget to help control costs.
• Assists with the development, implementation, and oversight of the contract management program.
• Assist with the handling of all bills and invoices for the legal and risk department.
• Responsible for preparing minutes, board meeting and board committee meeting packets, and assisting the Board on a variety of scheduling and other issues.
• Handles requests for all certificates of insurance and assists with the monitoring of non-professional liability claims.
• Assists with the development of best-in-class systems, policies, and processes required for maximum efficiency and consistency across the department.
• Assists with new hire onboarding and onboarding of legal interns.
• Completes ad hoc and special projects as requested/required by the General Counsel and Associate General Counsel.
• Provides administrative support for the Legal and Risk Department.
• Works with outside counsel on deposition and other discovery matters.
• Performs other duties as assigned.

Education and Work Experience

Paralegal Certification required

Minimum of 3 years of in-house legal experience

Demonstrated contract management experience preferred

Paralegal experience, ideally within the healthcare setting

Knowledge and Skills

• Knowledge and demonstrable experience implementing and managing core legal systems, such as MediTract.
• Ability to manage a fast-paced legal department’s operational needs.
• Understanding of intermediate finance concepts and processes, gained through education or experience.
• Mastery of Microsoft applications.
• Ability to simultaneously drive multiple projects and identify, prioritize and resolve key business issues.
• Works independently as well as under general instructions.
• Expected to determine how to accomplish the work assignments.
• This position will be privy to highly confidential information and will have responsibilities that require direct contact with internal and external clients.
• Assists the General Counsel in department operations management.
• Experience in EPIC and MEDITECH software systems preferred.