Legal Operations Associate

SI-BONE; San Jose (CA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Bonus

Stock

Job summary

SI-BONE is seeking a Legal Operations professional to assist the Legal and Compliance team with contracts and general matters in legal operations. The role supports company-wide compliance, governance, and regulatory needs.

You will help implement CLM tools, manage documents, and coordinate with IT and executives on billing and procurement. Requirements include a 2+ year background in legal operations, a Bachelor's degree, and proficiency with Microsoft 365, SharePoint, and Power BI.

Qualifications

• Bachelor's degree and at least 2 years in assisting legal operations or contracts.
• Experience managing contracts and legal documents in a fast-paced environment.
• Strong knowledge of Microsoft 365 tools and CLM platforms.

Responsibilities

• Coordinate procurement and maintenance of insurance policies and prepare certificates.
• Maintain licenses and qualifications at local, state and federal levels.
• Support governance matters, including minutes and actions, with cross-functional teams.
• Stand up a new Contracts Lifecycle Management platform and migrate records.
• Develop and maintain contract tracking dashboards and reports.

Skills

Contract management

Power BI

SharePoint

Power Automate

Power Apps

Microsoft 365

Documentation

Team player

Education

Bachelor's degree

Tools

DocuSign IAM

Microsoft Purview

Excel

Job description

SI-BONE is a fast-growing, publicly traded medical device company that is an industry pioneer in minimally invasive sacropelvic solutions. Our mission is to help patients rise up and reach for the stars, and our vision is to work together as the global leader to make sacropelvic conditions universally recognized and effectively treated through innovation, evidence, education, and advocacy.

SI-BONE® is focused on helping patients in one of the most under-served, under-diagnosed, and under-treated areas in orthopedics, the sacroiliac (SI) joint. SI-BONE developed an innovative, patented implant to fuse the SI joint. The iFuse Implant System® provides a less invasive alternative to traditional sacroiliac (SI) joint fusion surgery and has been used in over 150,000 procedures to date.

We are a medical device company that is focused on improving the lives of patients with sacroiliac pelvic conditions. We are looking for people who are passionate about our mission and who are willing to work hard to achieve it. We are also looking for people who are:

• Agile: We work in a fast-paced environment and need to be able to learn and adapt to change quickly.
• Creative: We embrace creativity, and we need people who are not afraid to challenge the status quo.
• Team Players: We roll-up our sleeves and work together as one team to achieve our goals.

General Responsibilities:

Assist the Legal and Compliance team in providing the Company with contracts and other general matters in legal operations. The successful candidate will also support the Company's overall business functions to ensure compliance with the Company Code of Conduct and all applicable federal, state and international laws, rules, regulations and industry codes.

The employee must at all times act and conduct company business in an honest, ethical and strictly legal manner, complying with the Code of Conduct, other company policies, the AdvaMed Code and all applicable laws and regulations, whether national, regional, state or local. This individual is encouraged, expected, and required to report any suspected violations of laws, regulations, the Code or any other Company policy, and all other suspected unethical behavior. The Company does not tolerate retaliation in connection with making good faith reports of suspected violations

Responsible for performing all duties in compliance with all applicable worldwide regulatory requirements as included in the scope of the SI-BONE Quality Manual.

Specific Responsibilities and Skills:

• Coordinate procurement and maintenance of insurance policies and prepare certificates to support the Company's other departments.
• Maintain medical device manufacturer/distributor and other business licenses from local, state and federal governments.
• Maintain annual state and other government qualifications renewals.
• Support the corporation and its European subsidiaries with respect to corporate governance matters, including meeting minutes and written actions.
• Support annual stockholder meetings and proxy filings, including coordination with Broadridge, our colleagues in IT, and executive assistants to our senior management.
• Support the legal and compliance team in its daily operation matters, annual budget and periodic forecasts, and manage legal services providers and their purchase orders and billing.
• Stand up a new Contracts Lifecyle Management platform, including migration of all records from existing platform.
• Coordinate the preparation, execution and filing of commercial agreements, including those involving third-party manufacturers, vendors, consultants, and other third parties.
• Develop and maintain operational and record-keeping systems, using software platforms to automate the contracting process and contracts life cycle management.
• Other responsibilities and duties as requested from time to time.

Expertise and Attributes:

• Working knowledge of commercial agreements, and advanced project management and communication skills
• Results and execution oriented, eager to solve problems
• Thorough familiarity with legal documents and relevant organizational systems
• A proven self-starter, able to manage multiple tasks, prioritize them and remain poised under fast pace, sometimes, competing deadlines
• Well-organized, detail-oriented and a strong team player
• Advanced experience with document management using software platforms (e.g., DocuSign's IAM platform or equivalents) is a significant plus
• Proficiency with Microsoft 365 tools to develop and maintain an internal contracting platform, including SharePoint (document libraries, metadata, permissions, and version control), Power Automate (contract intake, review, approval, and notification workflows), and Power Apps or Microsoft Forms (contract request intake)
• Experience building contract tracking and reporting dashboards using Power BI, Microsoft Lists, or Excel, and collaborating through Microsoft Teams
• Familiarity with integrating Microsoft 365 workflows with e-signature and CLM platforms, and with records-retention and data-governance tools such as Microsoft Purview, is a plus

Knowledge, Education and Experience:

• Bachelor's degree
• Experience in a fast-paced, legal environment
• At least 2 years of experience in assisting legal operations and managing contracts and other legal documents

Salary range: $90,000 - $110,000. The compensation range for this position is specific to the location and is in good faith what SI-BONE expects to pay for the position taking into account the wide variety of factors that are considered in making compensation decisions, including job-related knowledge; skillset; experience, education and training; certifications; and other relevant business and organizational factors.

Supplemental pay: bonus and stock

There are potential risks associated with the iFuse Implant System. It may not be appropriate for all patients and all patients may not benefit. For additional information on the company or the products including risks and benefits, please visit www.si-bone.com/risks.