Legal Office Assistant | General Services Division | Tacoma

State of Washington; Tacoma (WA); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Flexible schedules

Hybrid telework options

Wellness program

Employee assistance program

Job summary

The State of Washington, Attorney General’s Office, Tacoma Division, seeks a Legal Office Assistant to perform general clerical tasks and basic legal assignments under supervision. The role supports mail handling, front desk coverage, invoicing, and facility logistics to ensure smooth operations in a busy legal office.

Ideal candidates have strong organizational skills, attention to detail, and the ability to work as part of a team.

Qualifications

• Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
• Option 2: One year of legal office experience.
• Option 3: A combination of two years of college education and/or relevant experience.
• Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Responsibilities

• Monitor electronic mailboxes per division protocols and policies.
• Open, process, and route all incoming mail and legal messenger deliveries and mail.
• Cover front desk duties, such as answering phone calls, helping the public, scheduling conference rooms, handling large print projects, etc.
• Log, prepare, and maintain record of invoices.
• Cleans state fleet vehicles to ensure they remain safe, clean, and ready for agency use. Arrange usage and maintenance of Division’s state vehicle fleet.
• Manage the Division’s conference rooms, including but not limited to, scheduling use of the rooms, setting up rooms, cleaning rooms, and providing basic technical troubleshooting for technology in the rooms. Performs routine cleaning and maintenance of kitchen and lunchroom areas, workrooms, the General Services (GSE) production and reception areas, including scheduled weekly cleaning as well as pre/post-meeting and pre/post-event cleanup.
• Maintain the Division’s project rooms, including but not limited to, restocking supplies, ensuring a clean workspace, refilling printers, and changing printer toner.
• Completes assigned projects, such as large print jobs, exhibit organization, or other various projects.
• Maintains the Division’s inventory and orders new supplies.
• Participates in office operations and committee activities by serving on safety and other workplace committees; assists with planning, setup, support, and breakdown of agency meetings and special events; and participates in emergency drills, exercises, and other office preparedness activities.

Job description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at [e-mail]. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

Position and Salary

The Attorney General’s Office is recruiting for a permanent full time Legal Office Assistant in the General Services Section of the Tacoma Division. This position is located in Tacoma, Washington, and is represented by the Washington Federation of State Employees (WFSE).

Legal Office Assistant Salary Range (40)

Legal Office Assistant Salary Range (40): $43,836 - $58,392 annually. The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

Excellent benefits

Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance. Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more. With the goal of employee health and wellness, we also offer:

• Flexible schedules and part‑time/hybrid telework options;
• A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost‑free support resources;
• Numerous employee‑driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference!

About the Tacoma Division

The Tacoma Division offers a collaborative, collegial, and supportive environment that fosters the success of its members. The Tacoma Division is comprised of 46 attorneys and 57 professional staff. The division is the “face of the AGO” in Pierce and Kitsap counties. This division provides a wide variety of legal services for a number of different client agencies, including the Department of Children, Youth, and Families (DCYF), Department of Social & Health Services (DSHS), Department of Labor & Industries (L&I), Employment Security Department (ESD), and Department of Licensing (DOL). Employees in the Tacoma office also handle tort matters on behalf of various state agencies.

The Division’s range of legal work is broad, challenging, and complex. Like the rest of the Attorney General’s Office, the Tacoma Division values diversity and enjoys a collegial, inclusive, and respectful working environment in which every person demonstrates commitment to providing exceptional legal services. Division members are given the tools to excel professionally.

Duties and Essential Functions of a Legal Office Assistant

The Legal Office Assistant position is a great place to begin your career in the legal field at the AGO. In a legal setting and under close supervision, this position independently performs a variety of general clerical tasks and basic technical legal assignments.

Duties include but are not limited to:

• Monitor electronic mailboxes per division protocols and policies.
• Open, process, and route all incoming mail and legal messenger deliveries and mail.
• Cover front desk duties, such as answering phone calls, helping the public, scheduling conference rooms, handling large print projects, etc.
• Log, prepare, and maintain record of invoices.
• Cleans state fleet vehicles to ensure they remain safe, clean, and ready for agency use. Arrange usage and maintenance of Division’s state vehicle fleet.
• Manage the Division’s conference rooms, including but not limited to, scheduling use of the rooms, setting up rooms, cleaning rooms, and providing basic technical troubleshooting for technology in the rooms. Performs routine cleaning and maintenance of kitchen and lunchroom areas, workrooms, the General Services (GSE) production and reception areas, including scheduled weekly cleaning as well as pre/post-meeting and pre/post-event cleanup.
• Maintain the Division’s project rooms, including but not limited to, restocking supplies, ensuring a clean workspace, refilling printers, and changing printer toner.
• Completes assigned projects, such as large print jobs, exhibit organization, or other various projects.
• Maintains the Division’s inventory and orders new supplies.
• Participates in office operations and committee activities by serving on safety and other workplace committees; assists with planning, setup, support, and breakdown of agency meetings and special events; and participates in emergency drills, exercises, and other office preparedness activities.

Deliver documents to Pierce and Kitsap County courthouses.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Required Qualifications

Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.

Option 2: One year of legal office experience.

Option 3: A combination of two years of college education and/or relevant experience.

Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

About the Washington State Office of the Attorney General

The Attorney General’s Office (AGO) touches the lives of every resident in this state. We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor. The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities. This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to Diversity

Diversity is critical to the success of the mission of the AGO. This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people. Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's Outstanding Agency Award in 2019. Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.

Equal Employment Opportunity and Accommodations Requests

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at [e-mail]. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact the recruitment team at [e-mail]. If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at [phone] or [e-mail].