Legal & Governance Administrator: Contracts, Boards & Compliance

El Camino Health; Mountain View (CA); On-site; USD 56,000 - 84,000; Full time

Job summary

El Camino Health in Mountain View, CA seeks a Legal Administrative professional to support the Legal Department and Governance activities. You will manage intake, routing, and tracking of contract requests, prepare documents for review and signature, and help ensure timely approvals.

This role requires strong organization, attention to detail, and proficiency with Word, Excel, PowerPoint and Outlook, along with the ability to handle confidential information.

Qualifications

• Bachelor’s degree in business, healthcare administration, social science, English, pre-law, or related field preferred.
• Entry-level candidates encouraged; prior administrative experience in a professional setting is a plus.
• Strong organizational skills with the ability to manage multiple tasks and follow processes.
• Proficiency with Word, Excel, PowerPoint and Outlook.
• Experience with contract management or board portal software is a plus.

Responsibilities

• Provide administrative and coordination support to the Legal Department, including intake, routing, tracking, and follow-up of requests.
• Coordinate contract execution processes, including preparation, distribution, and tracking for review and signature.
• Monitor contract matters and assist in moving items through established workflows.
• Coordinate communications with operational leaders to align contracts and legal requests.
• Perform data entry and validation within the contracts management system to ensure accuracy.
• Maintain organized contract records and documentation for the Legal Department.
• Support scheduling and meeting preparation for contracts and legal matters.
• Serve as a contact for routine legal inquiries, escalating issues as needed.
• Assist Governance with board-related duties and meeting logistics.

Skills

Strong organizational skills

Professional written and verbal comms

Discretion and confidentiality

Attention to detail

Ability to learn legal/governance

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

El Camino Health in Mountain View, CA seeks a Legal Administrative professional to support the Legal Department and Governance activities. You will manage intake, routing, and tracking of contract requests, prepare documents for review and signature, and help ensure timely approvals.

This role requires strong organization, attention to detail, and proficiency with Word, Excel, PowerPoint and Outlook, along with the ability to handle confidential information.