Legal Document Specialist – 2nd Shift (Hybrid)

RRD; Phoenix (AZ); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Tuition assistance

Parental leave

Job summary

RRD is seeking a Word Processing professional to support time-sensitive legal projects. You will create, edit, and format legal documents, convert formats, and prepare Tables of Authorities/TOCs while maintaining accuracy and confidentiality.

Role requires strong MS Office skills, 60 wpm typing, and the ability to collaborate across shifts. After 90 days, hybrid onsite/remote work is available; pay starts at $19.19 hourly with a $2 shift differential.

Qualifications

• High school diploma or equivalent required; bachelor’s degree with 3+ years in legal word processing or document production preferred.
• Advanced MS Office skills including Word, Outlook, Excel and PowerPoint required.
• Experience with legal word processing tasks such as TOAs/TOCs, cross-references, PDFs to Word conversions, and formatting with macros preferred.

Responsibilities

• Create, edit and format legal documents to firm specifications using various software applications.
• Convert, clean and format documents to/from different file formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software.
• Transcribe dictation files (analog or digital).
• Restore/recover corrupted documents as needed.
• Provide telephone help desk support for application queries.
• Meet deadlines with accuracy and timeliness.
• Handle sensitive/confidential documents per policies.

Skills

Communication skills

Typing speed 60 wpm

Overtime flexibility

Time management

Professional interaction

Education

High school diploma or equivalent

Bachelor’s degree with 3+ years legal word processing experience

Tools

MS Word

Outlook

Excel

PowerPoint

Legal software

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

RR Donnelley is adding Legal Document Specialists to their team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

++Must be able to commute to Phoenix, AZ++

Shift: Tuesday – Saturday, 3:00pm – 11:00pm

Training: Monday – Friday, 9AM – 5PM (6weeks)

Pay: $19.19 hourly plus $2.00 shift differential

Hybrid: After completing 90-day probation (3 days onsite 2 remote)

Responsibilities:

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Qualifications

Skills:

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor’s degree with 3+ years experience in legal word processing or document production environment preferred

• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required

• Experience and exposure in any of the legal word processing tasks below

• Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields

• Transcription experience a plus

• Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance and tuition assistance and employer/partner discounts.

WLPHX

RRDCORP

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans