Legal Assistant (Legal Secretary) - Litigation

Holland & Hart Staff; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Generous PTO and holiday pay

401(k) retirement plan with company match

Wellness program

Job summary

Holland & Hart Staff is looking for a skilled Legal Assistant in Phoenix, Arizona, to provide advanced legal and administrative support to attorneys. Responsibilities include managing business intake processes, preparing legal documents, and e-filing among other clerical duties.

The ideal candidate will have strong knowledge of legal terminology and exceptional communication skills to efficiently handle multiple tasks in a professional office atmosphere. This position offers a hybrid work schedule after initial training.

Qualifications

• 4 years of legal assistant experience or equivalent training.
• Strong knowledge of legal terminology.
• Ability to work effectively under pressure.

Responsibilities

• Manage business intake process and prepare legal documents.
• Provide administrative support and manage attorney calendars.
• Assist with e-filing documents with federal and state courts.

Skills

Advanced legal assistant skills

Strong knowledge of MS Outlook

Excellent grammar and proofreading

Knowledge of federal, state, and local court rules

Education

High school education with legal assistant experience

Tools

iManage

Adobe Acrobat

CompuLaw

Job description

General Purpose

In coordination with the Environmental, Energy, and Natural Resources Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.

Essential Duties/Responsibilities

1. Understands the specific needs and business of the practice group.
2. Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.
3. Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
4. May transcribe digital audio files to create written transcripts of recorded information.
5. Prepares documents and applicable fees for electronic filing as needed and according to instructions. E‑files documents with federal and state courts and other agencies.
6. Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries and emails.
7. Supports client activities and provides direct contact client assistance and support.
8. Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
9. Assists as needed with in‑office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
10. Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
11. Effectively manages workflow and priorities.
12. Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
13. Serves as a resource to teammates.
14. May manage logistics for internal and external meetings.
15. May liaise with courts.
16. Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies

• Communication - Understands the importance of and demonstrates verbal, written, and non‑verbal communications.
• Customer/ Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Organizing & Planning - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.

Job Qualifications (Education, Experience and Certification)

1. High school education with four (4) years legal assistant experience, or two (2) years legal assistant training plus at least two (2) years legal assistant experience.
2. Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
3. Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.
4. Strong knowledge of federal, state and local court rules.
5. Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).
6. Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
7. Excellent organizational skills to handle the work of several attorneys/paralegals.
8. Ability to work effectively under pressure to meet tight deadlines.
9. Ability to work effectively independently and as part of a team.
10. Excellent judgment, problem solving and decision‑making skills to handle a variety of responsibilities under general supervision.

Physical Requirements

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Professional office atmosphere; exposure to computer screens. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off‑hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Schedule

For the first 90 days of employment, this position will be in‑office every day. After completion of 90 days, this position may allow for a hybrid schedule generally in‑office a minimum of four (4) days per week (or more, depending on business need). The hybrid work structure may change at any time, including the number of in‑office days requirement.

Compensation

Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position’s work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. A discretionary bonus may be available based upon performance.

Benefits

Holland & Hart works hard to promote work/life balance with a 37.5‑hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full‑time employees become eligible for benefits on the date of hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non‑profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part‑time employees may have access to some of these benefits, which may be on a pro‑rated basis.