Legal Assistant Family Law Program

Ascend Justice; Chicago (IL); On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

401(k)

Paid time off

Job summary

Ascend Justice in Chicago, IL seeks a part-time Administrative Assistant to support attorneys with scheduling, document management, data entry, and front desk coverage. The role requires bilingual Spanish/English, strong written and verbal communication, and familiarity with Office 365 and Google Workspace.

You will handle client communications, collect court and medical documents, coordinate interpreters, and assist with case management tasks while maintaining confidentiality and

Qualifications

• Bachelor’s degree, Associate’s degree, or some college coursework in a relevant field preferred
• Bilingual in Spanish/English required
• Previous legal assistant or intake experience preferred
• Proficiency in Office 365 and Google Workspace required
• Strong written and verbal communication skills
• Organizational skills and attention to detail
• Familiarity with data entry and multiple software
• Must complete 40-hour Domestic Violence training
• Ability to work with diverse individuals in crisis
• Trauma-informed care familiarity preferred
• Willingness to complete additional training
• Sensitive listener with ability to explain complex concepts
• Ability to manage multiple tasks in a fast-paced legal environment
• Sense of humor
• Individuals with lived Ascend Justice experience encouraged to apply

Responsibilities

• Assist with providing administrative support to attorneys, including copying, mailing, scanning, scheduling, data entry, file organization, retrieving court documents, and other administrative tasks as assigned.
• Communicate with clients to schedule meetings and client document pick-up and drop-off
• Requesting and gathering court, medical, and/or other legal documents
• Help with translation/interpreting directly.
• Scheduling interpreters for in-person interpretation, as needed.
• Assisting with case management system tasks & data entry (open profiles for return/repeat clients, prep/organize/close physical files, update client cases)
• Provide occasional coverage for the office front desk, including helping with incoming mail, as needed.

Skills

Bilingual in Spanish/English

Office 365

Google Workspace

Strong written and verbal komunikasi

Organizational skills

Data entry

Customer service

Education

Bachelor’s degree, Associate’s degree, or some college coursework in a relevant field

Tools

Office 365

Google Workspace

Job description

Benefits:

• 401(k)
• Paid time off

Supervised by: Director, Family Law

Status: Part-time

Essential Responsibilities

• Assist with providing administrative support to attorneys, including copying, mailing, scanning, scheduling, data entry, file organization, retrieving court documents, and other administrative tasks as assigned.
• Communicate with clients to schedule meetings and client document pick-up and drop-off
• Requesting and gathering court, medical, and/or other legal documents
• Help with translation/interpreting directly.
• Scheduling interpreters for in-person interpretation, as needed.
• Assisting with case management system tasks & data entry (open profiles for return/repeat clients, prep/organize/close physical files, update client cases)
• Provide occasional coverage for the office front desk, including helping with incoming mail, as needed.

Other Responsibilities

• Actively participate in required staff meetings and training.
• Protect the organization by keeping information confidential.
• Keep abreast of the field by maintaining networks and participating in professional organizations.
• Perform other duties as assigned by the supervisor.

Work Environment

• Courthouse and offices are fully accessible. Some work at off-site locations may be required, and those may not necessarily be fully accessible.
• Evening and weekend work may occasionally be required.
• Part-time in-office position
• This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to talk, hear, see, and communicate effectively via computer.
• Smoke- and drug-free environment.

Qualifications

• Bachelor’s degree, Associate’s degree, or some college coursework in a relevant field preferred
• Bilingual in Spanish/English required
• Previous legal assistant or intake experience preferred
• Proficiency in Office 365 and Google Workspace required
• Strong written and verbal communication skills
• Organizational skills and attention to detail
• Familiarity with various computer software and comfortable with data entry
• Must have completed or be willing to complete 40-hour Domestic Violence training
• Ability to work with people of diverse backgrounds who are in crisis
• Knowledge of or experience with working with survivors of gender-based or intimate partner violence
• Familiarity with principles of trauma-informed care and willingness to complete additional training
• Sensitive listener with the ability to explain complex concepts
• Strong self-motivation and ability to manage multiple tasks
• Ability to work in a fast‑paced legal environment
• Sense of humor
• Individuals with lived experience in Ascend Justice’s areas of work are encouraged to apply

As part of the hiring process, pre-employment verification of licenses and/or reference checks may be conducted internally by the agency. We do not utilize third-party vendors for these verifications.

Ascend Justice is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. Ascend Justice does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local, or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Ascend Justice is committed to a fair and equitable workplace where everyone is a respected and valued member of the team. Applicants/clients wishing to lodge a complaint about discrimination in the provision of services can do so by contacting the Illinois Criminal Justice Information Authority. The ICJIA nondiscrimination policy can be found on the ICJIA website at http://www.icjia.org/grants/grant-resources. Applicants can also send complaints via e-mail to [e-mail]