Legal Assistant/Billing Specialist

Williams & Connolly LLP; Washington (District of Columbia); Híbrido; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

Williams & Connolly LLP in Washington, DC seeks a Legal Assistant/Billing Specialist to support the billing cycle for a senior partner. You will collaborate with the senior assistant and Accounting to ensure accurate and timely billing for both hard copy and electronic matters.

Responsibilities include entering time, reviewing pre-bills, applying billing guidelines, assisting with e-billing, handling client inquiries, and coordinating travel, meetings, and document preparation.

Qualificações

• College degree and two years of client billing experience with intermediate knowledge of electronic billing processes.
• Prior experience using Aderant Expert, with expertise in billing, client/matter management, and reporting is a plus.
• Advanced knowledge of MS Excel is required.

Responsabilidades

• Enter attorney's time, review, edit, and distribute pre-bills to billing attorneys.
• Enter attorney's expenses and manage domestic and international travel.
• Assist with electronic billing and client billing inquiries, ensuring compliance with guidelines.
• Prepare and proofread documents and materials for arbitrations, hearings, and trials.

Conhecimentos

MS Excel

Attention to detail

Billing experience

Ferramentas

Aderant Expert

Descrição da oferta de emprego

Williams & Connolly LLP has an opening for a Legal Assistant/Billing Specialist responsible for providing support on all aspects of the billing cycle for a senior partner.

Responsibilities include, but are not limited to:

• Work closely with the senior partner's current Legal Assistant and the Accounting Department billing team to ensure accurate and timely billing for both hard copy and electronic billing matters.
• Enter attorney's time, review, edit, and distribute pre-bills to billing attorneys responsible for leading the billing on particular matters.
• Apply firm and client specific billing guidelines to ensure matter engagement letter compliance.
• Assist in implementing and maintaining electronic billing for specific clients, including establishing and maintaining e-billing rates and assisting billing attorneys in submitting timekeeper rate tables for approval.
• Partner with attorneys to handle client billing inquiries by researching factual issues, determining the status of the issues, taking required actions and responding in an accurate and timely manner.
• Review and verify the accuracy of billing and supporting expense documentation as required, including but not limited to gathering and reconciling airline, hotel, and meals receipts and related expenses.
• Effectively interact and communicate with attorneys, clients, legal assistants, and billing team in a collaborative environment.
• Enter attorney's expenses.
• Make, manage, and coordinate domestic and international travel.
• Make, manage, and coordinate conference room set ups, conference calls, catering, equipment, and all arrangements needed for internal and external meetings.
• Maintain client listing, contacts lists, and a filing system both in hard and soft copy.
• Assist with the preparation of all materials for arbitrations, hearings, trials, and the like. Attend as an on-site assistant when needed.
• Create, edit and proofread legal documents, spreadsheets, and other materials. Copy, print and assemble same.
• Prepare documents for court filings, both in hard copy and electronic, including creating TOCs and TOAs both manually and electronically.
• Perform other typical legal secretary tasks as assigned.
• Provide back-up support and work closely with the senior partner's current Legal Assistant to provide coverage as needed.

Requirements

This is a high-volume position in a fast-paced environment that requires the ability to multi-task and organize workflow in a timely manner. Excellent interpersonal, written, and verbal communication skills are required. Strict attention to detail and accuracy is a must. Advanced knowledge of MS Excel is required. A college degree and two years of client billing experience with intermediate knowledge of electronic billing processes are strongly preferred. Prior experience using Aderant Expert, with specific expertise in billing, client/matter management, quicklook inquiries, reporting and billing rates is a plus.

The working hours for this position are 9:00 am - 5:30 pm. Flexibility to work overtime as needed is required. After successfully completing the introductory period, the candidate will be eligible to work the department's approved hybrid schedule.

Work is performed in a professional office environment and requires the following:

• Prolonged periods using a sit-to-stand desk and working on a computer.
• Repetitive movements, including typing on a keyboard and using a mouse.
• Ability to lift and carry up to 20lbs.
• Employees must be able to perform the essential functions of this position with or without a reasonable accommodation.

This is a non-exempt position. The anticipated hourly wage for this position is $33.33 - $46.15, which equates to $65,000 - $90,000 on an annual basis based when working the standard 1,950-hour annual work schedule. The final offer amount is dependent on a variety of factors including, but not limited to, years of experience, education, and other relevant skills and qualifications. Williams & Connolly LLP offers competitive compensation and benefits packages.