Legal Assistant 3

State of Arizona; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Affordable medical, dental, life, and

Short-term disability insurance

Top-ranked retirement benefits

Sick Leave

10 paid holidays per year

Deferred compensation plan

Credit union membership

Wellness plans

LinkedIn Learning membership

Tuition Reimbursement

Employee Discounts

Job summary

The State of Arizona seeks a Legal Assistant to provide full administrative and logistical support to the Legal Division. This in-office role also supports other sections and boards, handling highly confidential information with discretion.

Experience with court filings and litigation is preferred, and familiarity with government processes will be beneficial. The position offers in-office work with potential remote scheduling options as management permits.

Qualifications

• Familiarity with administration and management principles.
• Experience with court filings, both electronic and paper.
• Strong written and verbal communication across formats.
• Ability to handle confidential information with discretion.
• Proven problem-solving and organization skills.

Responsibilities

• Provide full administrative and logistical support to the Legal Division.
• Support other sections and boards as needed; handle confidential matters.
• Manage court filing and service processes; coordinate communications.
• Maintain records and assist with preparedness for litigation when required.

Skills

Court filings

Administrative tasks

Written & verbal comm

Problem solving

Time management

Customer service

Tools

Microsoft Word

E-filing systems

Job description

This position provides full administrative and logistical support to the Legal Division. This position also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. This is an in-office position. Many of the duties of this position are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law. Court filing and litigation experience is preferred.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Sick Leave
• 10 paid holidays per year
• Deferred compensation plan
• Credit union membership
• Wellness plans
• LinkedIn Learning membership
• Tuition Reimbursement
• Employee Discounts

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by the State of Arizona, please visit our benefits page.

Retirement

Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

Knowledge of

• Principles and practices of administration and management
• Techniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agencies
• Familiarity with the various court systems and the acceptable methods of filing and service
• Records management procedures
• Appropriate channels of communication with legislators and/or other officials
• Problem solving techniques

Skills in

• Court filings, electronically and paper means
• Administrative tasks
• Concise and effective oral and written communication, with internal staff and external contacts
• Following/taking a variety of delegated directions/decisions without close supervision
• Problem‑solving
• Handling detailed work with accuracy and speed
• Exercising good judgement and discretion
• Prioritizing, scheduling and monitoring work activities of staff
• Strong customer service skills

Ability to

• Operate a computer and generate word processing documents
• Exercise tact and integrity in the frequent handling of confidential information
• Set priorities and efficiently manage a varied workload
• Develop effective operating procedures
• Develop resources and coordinate activities
• Interact with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staff
• Be well organized and have effective time-management skills
• Work with interruptions and adapt to changing priorities
• Perform detailed work with a high degree of accuracy

Selective Preference(s)

A minimum of five years of administrative and/or paralegal related experience. Court filing and litigation experience is preferred.