Legal Assistant

Friedman Williams; Philadelphia (Philadelphia County); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading company in legal services seeks a Legal Assistant in Philadelphia. This role includes providing essential administrative support to attorneys, managing electronic court filings, and ensuring compliance with legal requirements. Candidates must have 3+ years of legal experience and strong communication skills, with proficiency in Microsoft Office applications. This full-time position offers competitive pay and opportunities for professional growth.

Qualifications

• 3+ years of experience as a legal secretary or legal assistant.
• Ability to communicate clearly, both orally and in writing.
• High level of proficiency in Microsoft Office applications.

Responsibilities

• Provides administrative and secretarial support for attorneys.
• Manages schedules and organizes meetings.
• Handles electronic court filings and ensures compliance.

Skills

Communication

Attention to detail

Time management

Legal terminology understanding

Problem-solving

Keyboarding speed

Education

High school degree or equivalent

Tools

Microsoft Office applications (MS Word, Excel, PowerPoint, Outlook)

Document comparison software

Job description

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This range is provided by Friedman Williams. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $55,000.00/yr

The legal assistant furnishes administrative and secretarial support for multiple attorneys. Performs transcription of legal documents, correspondence, contracts, or briefs. Reviews and edits prepared documents for accuracy. This position reports to the Director of Operations. **This person must have 3+ years of experience in the legal industry**.

ESSENTIAL FUNCTIONS

• Experienced in managing electronic court filings in compliance with Pennsylvania state and federal court requirements, ensuring accurate and timely submission of legal documents through PACFile, ECF, and other e-filing systems.
• Communicates effectively with clients and other external and internal administrative personnel.
• Manages schedules; coordinates and organizes meetings and travel.
• Creates and transcribes legal documents, correspondence, contracts, and briefs.
• Proofreads and edits prepared documents for accuracy.
• Enters and closes time per the attorney’s preference.
• Edits client bills and manages the billing process in coordination with the Financial Services Department.
• Maintains open communication with attorneys and supervisors regarding assignments, workflow, and attendance.
• Provides general administrative support, including greeting clients and guests, sorting and distributing mail and deliveries, and stocking supplies for conference rooms and office areas.
• Understands, prepares, and handles e-filing for various courts as required.
• Performs research and maintains files and attorney calendars.

OTHER FUNCTIONS

• Understands the practice area(s) in which support is provided.

• Maintains open communication with supervisor regarding assignments, workflow and attendance.

REQUIRED EXPERIENCE, LICENSES, CERTIFICATIONS, ABILITIES, OR KNOWLEDGE

• A minimum of three to three years’ experience as a legal secretary or legal assistant.

• Ability to communicate clearly, both orally and in writing.

• High level of proficiency in Microsoft Office applications including MS Word, Excel, PowerPoint, and Outlook, as well as experience in working with styles and document comparison software. Keyboarding speed at least 60 words per minute.

• Ability to prioritize and organize multiple tasks.

• Attention to detail and problem-solving ability.

• Ability to operate effectively under pressure.

• Understanding of legal terminology.

• Ability to deal discreetly with confidential information.

MINIMUM EDUCATIONAL REQUIREMENTS

• High school degree or equivalent.

WORKING CONDITIONS AND SAFETY HAZARDS

• Occasional overtime work may be required throughout the year.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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