Legal Assistant

UN Secretariat; New York (NY); Sur place; USD 65 000 - 95 000; Plein temps

Résumé du poste

UN Secretariat in New York seeks a Legal Assistant to support the Diplomatic Conference on Protection of Persons in the Event of Disasters. The role involves research, maintaining legal files, processing instruments, preparing conference materials, and handling travel and registration tasks.

The position requires a high school diploma and at least seven years of related experience, with five years required for a candidate holding a first-level university degree.

Qualifications

• High school diploma or equivalent is required.
• Seven years of experience in program administration, paralegal work, conference servicing, or a related field is required; five years if holding a first-level university degree or higher.
• Experience with UN or similar international organization conference policies and procedures is desirable.

Responsabilités

• Conduct basic legal research using various sources and verify facts for Legal Officers.
• Maintain and enhance legal reference files and records management systems for efficient retrieval.
• Review, verify, and process legal instruments, update databases and monitor follow-up actions.
• Prepare conference materials and handle travel processing and participant registrations.
• Liaise with conference officers and legal personnel; draft, edit and proofread specialized documentation and correspondence.
• Provide technical assistance for meeting arrangements, including operating voting machines.
• Coordinate ceremonies; maintain internal databases for tracking and reporting; provide general office support.

Connaissances

Legal research

Information management

Records management

Document processing

Drafting

Editing

Proofreading

Communication

Interpersonal skills

Meeting servicing

Technical assistance

Teamwork

Planning and Organizing

Professionalism

Formation

High school diploma or equivalent

Description du poste

Organizational context

This position is within the Codification Division of the Office of Legal Affairs (OLA) at the UN Secretariat. The Legal Assistant reports to a Director, Principal Legal Officer, or Senior Legal Officer, supporting key legal and administrative functions within the division.

Job purpose

The Legal Assistant provides crucial support to the United Nations Diplomatic Conference of Plenipotentiaries on Protection of Persons in the Event of Disasters. This role involves conducting research, maintaining legal reference files, processing legal instruments, and preparing logistical and informational materials for conference participants. The position also entails drafting, editing, and verifying specialized documentation, handling inquiries, servicing committees, and providing general office support to ensure the smooth operation of the conference and related legal activities.

Responsibilities

Key duties include conducting basic legal research using various sources and verifying facts for Legal Officers. The role involves maintaining and enhancing legal reference files and records management systems for efficient retrieval. Responsibilities extend to reviewing, verifying, and processing legal instruments, updating databases, and monitoring follow-up actions. The Legal Assistant prepares conference materials, manages logistical tasks such as travel processing and participant registration, and liaises with conference officers and legal personnel. Additionally, the role requires drafting, editing, and proofreading specialized documentation and correspondence, handling complex inquiries, servicing committees, and providing technical assistance for meeting arrangements, including operating voting machines. The position also involves coordinating ceremonies, maintaining internal databases for tracking and reporting, and providing general office support and guidance to junior staff.

Education

A high school diploma or equivalent is required for this position.

Work experience

A minimum of seven years of experience in program administration, paralegal work, conference servicing, or a related field is required. This requirement is reduced to five years for candidates holding a first-level university degree or higher. Experience with UN or similar international organization conference policies and procedures is desirable.

Skills

• Professionalism
• Teamwork
• Planning and Organizing
• Legal research
• Information management
• Records management
• Document processing
• Drafting
• Editing
• Proofreading
• Communication
• Interpersonal skills
• Meeting servicing
• Technical assistance.

Required languages

English

Desired languages

Spanish, French