Legal Assistant

Greenkey Resources LLC; New Jersey; On-site; USD 42,000 - 64,000; Full time

Job summary

Greenkey Resources LLC is seeking a diligent Legal Assistant to provide comprehensive administrative support to our legal team in a fast-paced environment. The role involves managing correspondence, scheduling, and maintaining centralized files in both digital and paper formats, while supporting litigation activities and ensuring timely distribution of documents.

The ideal candidate will have 2+ years of legal experience, strong proofreading skills, and the ability to handle confidential

Qualifications

• High School Diploma or GED required; relevant work experience preferred.
• Minimum of 2 years in a legal environment; 3 years preferred.
• Litigation experience is preferred.
• Proficiency in word processing and data entry.
• Strong attention to detail, organizational skills.
• Excellent interpersonal skills and a collaborative attitude.
• Ability to handle confidential information with discretion.
• Capability to work under pressure and meet tight deadlines.

Responsibilities

• Provide administrative support to attorneys, including correspondence, scheduling, and calendar management.
• Maintain office files in digital and paper formats for quick access.
• File legal documents with courts and track deadlines effectively.
• Proofread and review legal documents for accuracy and completeness.
• Prepare and distribute legal documents, correspondence, and reports promptly.
• Coordinate billing processes, close out files, and maintain tracking systems.
• Communicate with courts, clients, and third parties professionally and efficiently.
• Perform additional duties as assigned by attorneys and administrative personnel.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication

Education

High School Diploma

Tools

Word processing

Data entry

Job description

Legal Assistant Overview

• The Legal Assistant will provide comprehensive administrative support to attorneys in a dynamic legal environment.
• Assist in managing correspondence, scheduling meetings, and maintaining centralized office files in digital and paper formats.
• Support litigation processes, including filing documents with courts and tracking deadlines.
• Proofread legal documents for grammar, punctuation, and accuracy, ensuring high-quality deliverables.
• Prepare and execute legal documents, correspondence, and reports, ensuring timely distribution.
• Coordinate monthly billing processes, close out files, and maintain tracking systems.
• Engage in communication with courts, clients, and other third parties professionally and effectively.
• Contribute to a collaborative team environment while managing confidential information with discretion.

Legal Assistant Key Responsibilities & Duties

• Provide administrative support, including managing correspondence, scheduling, and coordinating calendars.
• Maintain office files in both digital and paper formats, ensuring organization and accessibility.
• File legal documents with courts and manage deadlines effectively.
• Proofread and review legal documents for accuracy and completeness.
• Prepare and distribute legal documents, correspondence, and reports promptly.
• Coordinate billing processes, close out files, and maintain tracking systems.
• Communicate with courts, clients, and third parties professionally and efficiently.
• Perform additional duties as assigned by attorneys and administrative personnel.

Legal Assistant Job Requirements

• High School Diploma or GED required; satisfactory academic credentials or equivalent work experience preferred.
• Minimum of 2 years of experience in a legal environment; 3 years preferred.
• Litigation experience is preferred, demonstrating familiarity with legal processes and procedures.
• Proficiency in word processing and computer programs for document preparation and data entry.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks effectively.
• Excellent interpersonal skills and a positive attitude, with the ability to work independently and collaboratively.
• Ability to handle confidential information and sensitive situations with tact and discretion.
• Capability to work under pressure and meet tight deadlines in a fast-paced environment.