Legal Assistant

Synectics Inc.; Green Bay (WI); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA with employer contribution

401(k) with profit sharing

Paid time off and holidays

Life and disability insurance

Professional development opportunities

Collaborative work environment

Job summary

Synectics Inc. is seeking a highly organized Legal Assistant to support attorneys in a fast-paced Business Law and Commercial Real Estate practice in Green Bay, WI. This onsite role requires excellent document handling, calendar management, and client communications to ensure smooth closing processes.

The ideal candidate has strong organizational skills, attention to detail, and proficiency with Microsoft Office and legal document systems. Prior law firm experience is a plus.

Qualifications

• Organized professional with ability to manage multiple tasks.
• Meticulous and detail-oriented in handling documents and records.
• Strong communicator with clients and teams to ensure accuracy.

Responsibilities

• Prepare, proofread, and format legal documents, contracts, and corporate records.
• Assist with business transactions, M&A, and real estate matters.
• Coordinate timelines, due diligence documents, and closing checklists.
• Maintain electronic and physical client files and calendar drives.
• Schedule meetings and coordinate client communications for attorneys.
• Prepare time entries, expense reports, and billing information.
• Open new matters, perform conflict checks, and maintain client records.
• Communicate with clients, financial institutions, title companies, and government agencies.
• Provide additional administrative and legal support as needed.

Skills

Strong organizational skills

Attention to detail

Effective communication

Client service mindset

Education

Associate degree, High School Diploma, GED, or equivalent experience

Tools

Microsoft Office Suite

Legal document management software

Timekeeping software

Job description

About The Opportunity

A well-established law firm is seeking a highly organized and detail-oriented Legal Assistant to support attorneys in a busy Business Law and Commercial Real Estate practice. This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment and providing exceptional support on sophisticated transactional matters.

Location:

Green Bay, WI

Job Type:

Full-Time (Onsite)

Practice Areas:

• Business Law
• Mergers & Acquisitions
• Commercial Real Estate
• Corporate Governance
• Business Transactions

Key Responsibilities:

• Prepare, proofread, and format legal documents, contracts, correspondence, and corporate records.
• Assist with business transactions, mergers & acquisitions, commercial real estate matters, and entity formations.
• Coordinate transaction timelines, due diligence documents, and closing checklists.
• Maintain electronic and physical client files.
• Manage attorney calendars, schedule meetings, and coordinate client communications.
• Prepare time entries, expense reports, and billing information.
• Open new matters, perform conflict checks, and maintain client records.
• Communicate with clients, financial institutions, title companies, and government agencies.
• Provide additional administrative and legal support as needed.

Qualifications:

• Associate degree, High School Diploma, GED, or equivalent experience.
• Prior legal assistant or professional administrative experience (law firm experience preferred).
• Experience supporting business, corporate, or commercial real estate attorneys is a plus.
• Strong organizational, communication, and multitasking skills.
• High attention to detail and commitment to client service.
• Proficiency in Microsoft Office (Word, Outlook, Excel, Teams).
• Experience with legal document management and timekeeping software is preferred.

Benefits:

• Competitive compensation
• Medical, dental, and vision insurance
• HSA with employer contribution
• 401(k) with profit sharing
• Paid time off and holidays
• Life and disability insurance
• Professional development opportunities
• Collaborative and supportive work environment

Ideal Candidate:

A proactive, detail-oriented legal professional with strong administrative skills who enjoys supporting business and commercial real estate attorneys in a collaborative law firm environment.