Legal Assistant

kmrgllc; Grand Rapids (MI); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Telework available

Job summary

KMRG, LLC supports the United States Attorney’s Office (USAO) for the Western District of Michigan by providing experienced Legal Assistants. The role focuses on witness management, travel coordination, and administrative support to ensure compliance with DOJ guidelines.

The position is full‑time with competitive pay, benefits, and job stability, based in Grand Rapids, MI, with telework options available. 40-hour work week and on-site presence as required.

Qualifications

• Knowledge of legal procedures and terminology.
• Experience with word processing software (e.g., Microsoft Word).
• Strong communication, decision‑making, and multitasking skills.
• Excellent judgement skills in high‑pressure courtroom situations.

Responsibilities

• Assist with witness management before, during, and after court appearances.
• Work directly with fact witnesses to ensure participation in court, pre‑trial conferences, trials, and grand jury.
• Receive/welcome visitors and direct them appropriately.
• Field calls from witnesses about court schedules, appearances, and reimbursements.
• Arrange travel and process reimbursements for witnesses.
• Notify witnesses of travel arrangements and appearance dates/times.
• Identify any special needs or circumstances of witnesses.
• Coordinate with AUSAs regarding appearances and special circumstances.
• Prepare and submit documents for special authorizations and travel approvals.
• Provide travel documents and schedules to witnesses.
• Make travel and lodging arrangements per DOJ/USAO policies.
• Meet and greet witnesses at hearings or pre‑trial conferences.
• Offer courtroom orientation and accompany witnesses to court.
• Collect documents and signatures for reimbursements.
• Prepare vouchers and reimbursement forms.
• Consolidate information for travel accounts.
• Coordinate with Court, Probation, Pretrial, U.S. Marshals Service, etc.
• Produce recurring documents conforming to rules of style and format.
• Draft letters requiring knowledge of legal procedures and witness laws.
• Perform general office duties related to witness management.
• Assemble documents for witness files according to DOJ procedures.
• Maintain calendars/databases of appearances if requested.
• Track hearings, trial dates, grand jury, and scheduling conferences.
• Perform other administrative and logistical duties as required.

Skills

Knowledge of legal procedures

Word processing software

Strong communication

Excellent judgement under pressure

Education

High school diploma or equivalent

Undergraduate degree preferred

Job description

ROLE

We are seeking an experienced Legal Assistant to support the United States Attorney’s Office (USAO), Western District of Michigan (WDMI). Your responsibilities will include assisting with witness management, arranging travel, coordinating with various agencies, preparing documentation, and ensuring adherence to Department of Justice (DOJ) guidelines.

This is a full‑time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

RESPONSIBILITIES

• Assist with witness management before, during, and after court appearances
• Work directly with fact witnesses to ensure their participation in court, pre‑trial conferences, trials, and grand jury
• Receive/welcome visitors and ensuring they are directed appropriately
• Field phone calls/inquiries from fact witnesses about court schedules, appearances, and reimbursements
• Obtain and document necessary information to arrange witness travel and process reimbursements
• Initiate contact with fact witnesses to notify them of travel arrangements, appearance dates, and times
• Determine any special needs or circumstances of fact witnesses during initial contact
• Use sound judgment to notify AUSA of any special circumstances or needs of fact witnesses
• Confer with AUSAs regarding fact witness appearances and special circumstances (e.g., special authorizations, etc.)
• Complete and submit necessary documentation for special authorizations
• Obtain prior approval before proceeding with travel arrangements
• Ensure all travel documents and appearance schedules are provided to fact witnesses before their court appearances
• Make travel and lodging arrangements for fact witnesses in accordance with DOJ and USAO policies and procedures
• Meet and greet fact witnesses upon arrival at designated hearings or pre‑trial conferences
• Offer and conduct courtroom orientation, accompany witnesses to court, and ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement
• Prepare and submit witness reimbursement documentation, including vouchers and other required forms
• Furnish requested information regarding pending and completed fact witness vouchers
• Gather required documentation and reconcile Government Travel Accounts
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, etc.
• Complete recurring documents, ensuring they conform to the rules governing style and format
• Compose letters requiring knowledge of legal procedures and fact witness laws and regulations
• Perform general office procedures related to fact witness management (e.g., establish/maintain files, documents, etc.)
• Assemble documents and information for fact witness files according to procedures and DOJ regulations
• Establish and maintain calendars or databases of active and pending fact witness appearances if requested
• Track hearings, trial dates, grand jury, and scheduling conferences
• Perform other administrative and logistical duties related to fact witness management as required or assigned
• Perform duties independently by using excellent judgment and problem‑solving skills related to witness appearances
• Handle uncooperative witnesses who might refuse to comply with subpoenas (e.g., co‑defendants, etc.)
• Report to the Supervisor of the LECC/VW section within the USAO‑WDMI

KNOWLEDGE & SKILLS

• Knowledge of legal procedures and terminology
• Knowledge of word processing software (e.g., Microsoft Word, etc.)
• Strong communication, decision‑making, and multitasking skills
• Excellent judgement skills in high‑pressure courtroom situations

BACKGROUND

• Exp. working within a legal setting preferred
• Exp. in witness management preferred
• Exp. providing trial support preferred
• Exp. in administrative work preferred

EDUCATION

• High school diploma or equivalent required
• Undergraduate degree preferred

LOCATION

• Grand Rapids, MI 49503

TELEWORK

• Telework is available

CLEARANCE

• U.S. citizenship required as it supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• Travel may be required

WORK HOURS

• 40 hours a week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.