Legal Assistant

CF Legal Recruiting and Staffing; Boston (MA); On-site; USD 76,000 - 108,000; Full time

Job summary

CF Legal Recruiting and Staffing in Boston seeks an Executive Assistant to provide high‑level support to Partners across multiple practice groups. This role operates as a trusted business partner, managing complex priorities and supporting client development initiatives.

You will coordinate calendars, travel, and confidential materials, while performing billing/financial support tasks and driving process improvements in a sophisticated law firm environment.

Qualifications

• 5+ years of experience supporting Partners, C-Suite executives, VPs, or SVPs, preferably in law or professional services.
• Advanced proficiency with Microsoft 365 and Adobe Acrobat.
• Experience with CRM/Salesforce and LinkedIn is preferred.
• Bachelor’s degree or equivalent professional experience strongly preferred.
• Excellent organizational skills with the ability to manage multiple high‑level priorities.
• Strong judgment, discretion, communication skills, and attention to detail.
• Proactive, polished, and comfortable working closely with senior leadership.

Responsibilities

• Manage complex, high‑volume calendars, meetings, deadlines, and competing priorities.
• Prepare Partners for meetings by coordinating agendas, materials, deadlines, and follow‑up.
• Serve as a gatekeeper for calls, emails, requests, and scheduling.
• Coordinate domestic and international travel and prepare related expense reports.
• Draft, edit, and prepare confidential correspondence, presentations, and documents.
• Manage special projects and identify opportunities to improve processes and efficiency.
• Support business development initiatives, including pitches, proposals, CRM activity, client/prospect follow-up, attorney profiles, client events, and gifting.
• Provide billing and financial support, including reviewing client bills, assisting with month‑end estimates, monitoring AR/collections, and coordinating with Finance.
• Maintain organized files and provide backup Executive Assistant support as needed.

Skills

Executive support

Calendar management

Discretion

Proactive

Communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Adobe Acrobat

CRM/Salesforce

LinkedIn

Job description

A leading law firm is seeking a highly organized and proactive Executive Assistant to provide high-level support to Partners across multiple practice groups in its Boston office. This is a sophisticated EA role for someone who enjoys acting as a trusted business partner, managing complex priorities, supporting client and business development initiatives, and helping senior leaders operate effectively.

Key Responsibilities

• Manage complex, high-volume calendars, meetings, deadlines, and competing priorities.
• Prepare Partners for meetings by coordinating agendas, materials, deadlines, and follow-up.
• Serve as a gatekeeper for calls, emails, requests, and scheduling.
• Coordinate domestic and international travel and prepare related expense reports.
• Draft, edit, and prepare confidential correspondence, presentations, and documents.
• Manage special projects and identify opportunities to improve processes and efficiency.
• Support business development initiatives, including pitches, proposals, CRM activity, client/prospect follow-up, attorney profiles, client events, and gifting.
• Provide billing and financial support, including reviewing client bills, assisting with month-end estimates, monitoring AR/collections, and coordinating with Finance.
• Maintain organized files and provide backup Executive Assistant support as needed.

Qualifications

• 5+ years of experience supporting Partners, C-Suite executives, VPs, or SVPs, preferably within a law firm or professional-services environment.
• Advanced proficiency with Microsoft 365 and Adobe Acrobat.
• Experience with CRM/Salesforce and LinkedIn is preferred.
• Bachelor’s degree or equivalent professional experience strongly preferred.
• Excellent organizational skills with the ability to manage multiple high-level priorities.
• Strong judgment, discretion, communication skills, and attention to detail.
• Proactive, polished, and comfortable working closely with senior leadership.

Why This Opportunity?

• Serve as a true right hand to senior Partners, rather than providing purely administrative support.
• Gain exposure to business development, client relationships, financial operations, and special projects.
• Join a sophisticated, high-performing law firm environment.
• Competitive compensation of $76,000–$108,250, plus a discretionary bonus and benefits.