Legal Administrative Assistant II

Southern Environmental Law Center; Birmingham (AL); Hybrid; USD 39,000 - 46,000; Full time

Benefits offered by this job

Relocation reimbursement up to a set/–

PSLF eligible employer

Equal Opportunity Employer

Job summary

The Southern Environmental Law Center (SELC) in Birmingham, AL seeks a Legal Administrative Assistant II to join our administrative team and support attorneys with filings, research, and general office duties. This full-time, non-exempt role reports to the Regional Administrator and offers a hybrid work model with remote work up to two days per week.

Primary responsibilities include preparing and submitting court filings, managing documents, coordinating meetings, travel, and event logistics,

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 2 years of litigation support experience.
• Proficiency with MS Office including Word, Excel, and PowerPoint; ability to learn legal software.
• Ability to navigate Adobe Acrobat for PDF editing.
• Strong organizational and administrative skills.
• Dependable and punctual.
• Ability to work independently and with multiple teams.
• Strong verbal and written communication under tight deadlines.
• Cheerful attitude toward administrative support and substantive tasks.

Responsibilities

• Provides legal support to SELC attorneys, including preparing and submitting filings in state and federal courts, as well as before commissions and agencies; research local court rules; edit and proofread legal documents; prepare attachments and exhibits; support litigation tasks.
• Maintains files including pleadings, transcripts, memos, and correspondence; computes and calendars court deadlines.
• Assists with logistical and evidentiary preparations for judicial and administrative proceedings (depositions, mediations, hearings, trials).
• Assists in collecting and reviewing documents from public records requests, including summaries or memos.
• Performs factual research and synthesizes information into memos, reports, and fact sheets for legal proceedings and policy work.
• Assists with PowerPoint presentations for internal and external presentations.
• Communicates with experts, assists with retainer agreements, and submits and tracks invoices.
• Arranges travel; assists with coding expenses.
• Plans and coordinates meetings and events, including reservations and setup/breakdown.
• Provides general administrative support (printing, copying, scanning, mailing) and scheduling assistance.
• Participates in conference calls and meetings, taking notes as needed.
• Helps respond to inquiries from the public for legal assistance or representation, as needed.
• Assists with backup coverage across the legal assistant team.
• Assists with maintaining shared spaces.

Skills

Litigation support

Microsoft Office

Organizational skills

Communication skills

Independent and team work

Adobe Acrobat

Education

Bachelor's degree or equivalent

Tools

NetDocs

e-discovery software

Microsoft Office Suite

Job description

The Southern Environmental Law Center (SELC) is seeking a Legal Administrative Assistant II in our Birmingham, AL office. This individual will join our administrative team and report to our Regional Administrator. The Legal Administrative Assistant II will have a full range of legal support responsibilities, including court-related filings and research tasks. In addition, the legal assistant mayassistwith various administrative duties to ensure efficient and well-organized office operations. This is an excellent opportunity to join a highly successful, nationally recognized organization that is effectively addressing some of the most pressing and challenging environmental issues throughout the South and the nation.

SELC has a hybrid work model that offers employees flexibility to work remotely up to two days per week. This is a full-time, non-exempt position.

Primary Responsibilities:

• Provides legal support to SELC attorneys, which may include preparing andsubmittingfilings in state and federal courts, utility commissions, and before federal and state agencies; researching local court rules; proofreading and editing legal documents; preparing attachments and exhibits; and supporting other litigation related tasks.
• Maintains files including pleadings, transcripts, memos, and correspondence;computes andcalendarscourt deadlines.
• Assistswith the logistical and evidentiary preparations for judicial and administrative proceedings (including depositions, mediations,hearings,and trials).
• Assistsin the collection and review of documents and records obtained through public records requests, including writing summaries or memos.
• Performs factual research and synthesizes information into clear, well-organized memos, reports, and fact sheets for use in legal proceedingsand policy work.
• Assists with PowerPoint presentations for both internal and external presentations.
• Communicates with experts,assistswith retainer agreements, andsubmitsand tracks invoices.
• Arranges travel;assistswith coding expenses.
• Plans and coordinates meetings and events, including reservations,logistics, and setup/breakdown support.
• Provides general administrative support which includes printing, copying, scanning, mailing, andassistancewith scheduling meetings and other events.
• Participates in and takes notes during conference calls and meetings as needed.
• Helpsrespond toinquiries from the publicfor legalassistanceor representation, as needed.
• Assistswith backup coverage across the legal assistant team.
• Assistswith maintaining shared spaces as needed.

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• A minimum of 2 years’ litigationsupportexperience.
• High levelofproficiencywith Microsoft Office applications, includingadvanced word processing skills in Word,formattingand formulas in Excel spreadsheets, and creating professional Power Point presentations.Demonstrated aptitude for learning legal-specific software.
• Ability to efficiently navigate Adobe Acrobat, including editing PDFs.
• Excellent organizational and administrative skills.
• Highly dependable and punctual.
• Ability to work well both independently and within several different teams.
• Strong verbal and written communication skills with the ability to work effectively and efficiently under tight deadlines.
• Cheerful outlook and enthusiasm for both administrative support and substantive tasks.

Desired Qualifications:

• Familiarity with state and federal court filing procedures and navigating e-filing platforms.
• Experience withNetDocs and/ore-discoverysoftware is a plus.
• A genuine interest in and commitment to helping SELC create and foster an equitable and inclusive workplace that welcomes people from across the rich racial and cultural diversity of our region.

About SELC:

The Southern Environmental Law Center is one of the nation’s most powerful defenders of the environment, rooted in the South. With a long track record, SELC takes on the toughest environmental challenges in court, in government, and in our communities to protect our region’s air, water, climate, wildlife, lands, and people. Nonprofit and nonpartisan, the organization has a staff of 250, including more than 160 legal and policy experts and advocates. Headquartered in Charlottesville, VA, SELC has offices in Asheville, Atlanta, Birmingham, Chapel Hill, Charleston, Nashville, Richmond, and Washington, DC.

At our core, we are place-based, rooted in our region, and connected with the communities and clients we serve. We believe in an equitable and inclusive workplace that welcomes people from across the rich racial and cultural diversity of our region and values diverse perspectives. We approach our work with the highest level of integrity, holding ourselves to high standards with an emphasis on honesty, accountability, and thoughtfulness. We value collaboration and camaraderie, realizing we are strongest when we work together and knowing that everyone has a critical role to play. We strive for impact through a strategic, bold, pragmatic, and ambitious outlook that is dedicated to achieving powerful results. We believe in these values and in the power of SELC. We hope you consider joining us. Learn more at https://www.selc.org/.

Compensation & Benefits:

SELC offers salaries competitive with other leading environmental nonprofits nationally and provides an excellent benefits package. The wage range for this full-time and nonexempt position is $27.89/hour - $33.32/hour, based on experience. The annualized equivalent is approximately $58,000 - $69,300, assuming full-time hours. Actual placement within the range will depend on factors such as relevant experience, education, skills, and internal equity considerations. For more details about our benefits package, please visit our Careers page.

SELC is a PSLF (Public Service Loan Forgiveness) eligible employer.

All employees are required to reside in our region. SELC will provide relocation reimbursement up to a specific dollar amount for those relocating at least 50 miles from their current primary residence.

SELC is an Equal Opportunity Employer committed to fostering an inclusive workplace environment. We are eager to welcome new team members who share this commitment. Qualified individuals of all backgrounds are strongly encouraged to apply.