Legal Administrative Assistant

State of Minnesota - Administrative Hearings; Saint Paul (MN); Hybrid; USD 50,000 - 68,000; Full time

Job summary

A state government agency in St. Paul, MN, is seeking a skilled Legal Administrative Assistant to provide high-level support to judges and attorneys in the Court of Administrative Hearings. This role involves drafting legal documents, maintaining case files, and providing customer support. Ideal candidates have experience in legal settings and strong organizational skills. The position offers a hybrid work model, requiring in-office days and competitive pay.

Benefits

Paid vacation and sick leave

Affordable health insurance

Training and professional development

Employee Assistance Program

Qualifications

• One year of experience providing legal administrative support.
• Ability to prepare and finalize legal documents, communications, and reports free of errors.
• Use of legal terminology sufficient to maintain case files accurately.

Responsibilities

• Draft, proofread, and finalize legal documents for judges and staff attorneys.
• Ensure the quality of legal documents for content and formatting.
• Direct calls and emails providing legal support to judges and the public.

Skills

Legal document preparation

Customer service

Data entry/database management

Attention to detail

Organizational skills

Education

Legal administrative assistant program or related certification

Tools

Microsoft Office (Word, Excel, Teams)

Job description

Job Details

Working Title : Legal Administrative Assistant

• Job Class: Legal Administrative Assistant
• Agency: Administrative Hearings
• Location: St. Paul
• Telework Eligible: Yes - this is a hybrid position
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/16/2025
• Closing Date: 10/30/2025
• Hiring Agency/Seniority Unit: Administrative Hearings/ Administrative Hearings-AFSCME.
• Division/Unit: Court of Admin. Hearings/ APA and WC Support
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.12 - $32.54 / hourly; $50,363 - $67,944 / annually
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Classified Status: Classified
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Court of Administrative Hearings (CAH) is seeking to hire a Legal Administrative Assistant in our St. Paul office. CAH is the largest of three Executive Branch Courts with over 75 full‑time equivalents located in St. Paul and Duluth. CAH, with 34 judges, is comparable in size to the Ramsey County District Court with 32 judges. CAH has exclusive, bench trial‑level jurisdiction in hearings for over 250 state agencies and local units of government in over 200 unique areas of administrative law and is Minnesota's workers' compensation trial court. CAH renders justice through fair, timely and impartial hearings and high‑quality dispute resolution services.

This position provides high‑level legal and administrative support to the judges and staff attorneys of CAH's Administrative Law and Workers' Compensation courts. Work is performed according to legal reference and CAH style manuals, Minnesota Statutes, and policies. The incumbent will communicate regularly with agency staff, outside attorneys, various stakeholders, partners, and the public. This position requires professionalism, attention to detail, and exceptional organizational and time‑management skills.

Working as a Legal Administrative Assistant you will:

• Draft, proofread, edit, and finalize complex legal documents for judges or staff attorneys.
• Ensure the quality of legal documents for content, grammar, spelling, proper citation format.
• Maintain accurate and complete data in CAH case management systems.
• Maintain working knowledge of hearing requirements.
• Receive and direct calls and emails providing legal support to judges, attorneys, litigants, and the public.

This is a hybrid work opportunity; employees must work a minimum of five (5) days in the office per pay period (every 2 weeks).

Qualifications

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

• One (1) year of experience providing legal administrative support.
• Customer service sufficient to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems and resolving escalated complaints or disputes.
• Ability to prepare, edit and finalize legal documents, emails, memos, reports, and/or other documents and types of written communication free of errors, in proper format.
• Data entry/database management skills sufficient to accurately input, verify, and edit electronic data.
• Ability to use legal terminology sufficient to draft a variety of legal documents and maintain case files/records with accurate and complete information.

Preferred Qualifications

• Completion of a legal secretary, legal administrative assistant or related post‑secondary training program or certification; OR two or more years as a legal secretary.
• Experience in administrative law and with eFiling.
• Experience creating ADA compliant and accessible documents.
• Proficient in Microsoft Office products (Word, Excel, Teams).

Physical Requirements

This is a sedentary position. It requires occasionally moving and transporting such articles as file folders and laptops or accounting boxes. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and past state employees only)
• Criminal History Check
• Employment Reference Check
• Court Records Check

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [e-mail]. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Tara Hengtgen at [e-mail] or 651-361-7914.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tara Hengtgen at [e-mail].

About Administrative Hearings

The Court of Administrative Hearings (CAH) is an energetic, responsive, and respected service provider to Minnesotans, state and local governments, and the workers' compensation system. CAH is the largest of three Executive Branch Courts with over seventy‑five full‑time equivalents located in St. Paul and Duluth. CAH, with 34 judges, is comparable in size to the Ramsey County District Court with 32 judges. CAH serves over 250 state agencies and local units of government by hearing and adjudicating matters involving over 200 unique areas of law. Each year, 10,000 new workers' compensation cases are filed at CAH, involving 7,500 workers and their employers, insurers, and medical providers.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short‑term and long‑term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the Careers Help Desk at 651-259-3637 or email [e-mail]. Please indicate what assistance is needed.