Legal Admin Specialist: Claims, Litigation & Data

ARCO a Family of Construction Companies; Brentwood (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years + travel

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Maternity leave

Job summary

ARCO, a Family of Construction Companies, is seeking a Legal Administrative Assistant to support its fast-paced legal team in St. Louis, MO.

The role will manage claims, documents, and reporting, coordinating with attorneys and the claims manager on daily tasks and special projects. Ideal candidates are highly organized with strong communication skills, proficient in Word/Excel, and comfortable handling high volumes of information in CounselLink and NetDocs.

Qualifications

• Flexibility and willingness to collaborate with others to accomplish tasks.
• Must be extremely organized and detail oriented.
• Ability to multi-task in a fast-paced team-oriented environment.
• Excellent communication and customer service skills.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Manage the claims-opening and claims-closing process in CounselLink, ensuring data accuracy throughout the lifecycle.
• Maintain the claims calendar with deadlines and milestones.
• Organize and index a high volume of litigation-related documents for the claims team.
• Monitor and route all service of process for the enterprise.
• Assemble subcontracts, Certificates of Insurance, and related data for claim-file development.
• Prepare monthly, bi-monthly, and quarterly claim reports for each ARCO general contractor, including trends and summaries.
• Support responses to subpoenas and discovery requests, including Bates-labeling and production transmissions.
• Collaborate with attorneys, senior paralegals, and the claims manager on daily requests and ad hoc projects.

Skills

Flexibility

Organization

Multitasking

Communication

Customer service

Microsoft Word

Microsoft Excel

Vendor management

Tools

NetDocs

CounselLink

Job description

ARCO, a Family of Construction Companies, is seeking a Legal Administrative Assistant to support its fast-paced legal team in St. Louis, MO.

The role will manage claims, documents, and reporting, coordinating with attorneys and the claims manager on daily tasks and special projects. Ideal candidates are highly organized with strong communication skills, proficient in Word/Excel, and comfortable handling high volumes of information in CounselLink and NetDocs.