Leave of Absence Specialist

University of California- Davis Health; Sacramento (CA); Remote; USD 69,000 - 125,000; Full time

Job summary

An academic health organization in California seeks a Leave Specialist to manage various leave of absence cases. The role requires a Bachelor's degree, strong customer service, conflict resolution skills, and experience with leave management. Responsibilities include consulting on leaves, maintaining confidentiality, and contributing to a collaborative work environment. This is a fully remote position with competitive benefits.

Benefits

High quality medical plans

Paid holidays

Continuing education allowance

Access to employee assistance programs

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience managing a high volume and variety of leaves.
• Expert knowledge of FMLA/CFRA/PDL entitlements.

Responsibilities

• Consult and process various leaves of absence.
• Coordinate activities related to leave management.
• Maintain confidentiality and adhere to privacy practices.

Skills

Customer service

Conflict resolution

Time management

Organizational skills

Analytical skills

Education

Bachelor's degree in related area

Tools

Case management system

MS Office

Leave processing systems

Job description

Under the general direction of the Leave of Absence (LOA) Centralized Services Manager, the Leave Specialist will consult, analyze, coordinate, and process a high volume and wide variety of leaves of absence under federal and state Laws, UC policy and collective bargaining agreements. Requires an experienced leave of absence professional skilled in customer service and conflict resolution who can exercise independent judgment with strong organizational, analytical and priority setting skills. Ability to contribute to a positive and collaborative work environment. Must maintain confidentiality and adhere to UC Davis Health privacy practices.

Apply By Date: 10/24/2025 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience managing a high volume and wide variety of leaves in a timely and accurate manner.
• Experience using case management system and leave tracking tools.
• Demonstrated computer-related skills to utilize various software programs including, time and attendance systems, leave processing systems, adobe/PDF, MS Office.
• Expert knowledge and experience applying FMLA/CFRA/PDL entitlements.
• Strong communication, customer service and conflict resolution skills.
• Demonstrated analytical and problem-solving skills.
• Highly organized, skilled in time management and setting priorities.
• Skill and sensitivity in dealing with difficult and complicated issues.
• Demonstrated ability to contribute to a positive and collaborative work environment.
• Ability to maintain confidentiality and adhere to UC Davis Health privacy practices.

Preferred Qualifications

• Certified Leave Management Specialist (CLMS)
• Experience working in a large academic or non-profit medical setting
• Knowledge of UC policies and procedures and collective bargaining agreements

Key Responsibilities

• 75% - LOA Coordination
• 20% - Time and attendance keeping
• 5% - Data Management and Reporting

Department Overview

The Leave of Absence (LOA) Unit is part of the HR Benefits and Employee Support Teams. This unit oversees and administers employee leave programs, ensuring compliance with federal, state, and UC policies and collective bargaining agreements while supporting employees through life events that require extended time away from work.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00
• Salary Frequency: Bi-Weekly
• Salary Grade: Grade 21
• UC Job Title: LEAVE OF ABSENCE SPEC 3
• UC Job Code: 008676
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 a.m. - 5 p.m.
• Location: Remote Worksite (REMOTE)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: This position is 100% remote
• This is not an H-1B opportunity

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs.
• UC pays for Dental and Vision insurance premiums for you and your family.
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave.
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth.
• WorkLife and Wellness programs and resources.
• On-site Employee Assistance Program including access to free mental health services.
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage.
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles.
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here.

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Health care (hospital, clinical, classroom setting) or similar environment as the role requires.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position... (background check etc.)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.

Misconduct Disclosure Requirement: As a condition of employment...

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. ... The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.