LEAVE OF ABSENCE SPEC 3

University of California - San Francisco; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

University of California, San Francisco seeks an experienced Leave of Absence Specialist to administer and track all job-protected leaves (FMLA, CFRA, PDL, Workers’ Comp, Military). You will interpret policies, manage caseloads, and advise managers and staff on compliance and eligibility.

Under the Leave of Absence Manager, you will collaborate with Labor/Employee Relations, Disability Management, Payroll/Benefits, and other partners to resolve complex cases and improve processes while

Qualifications

• Strong analytical skills and problem-solving abilities.
• In-depth knowledge of state and federal leave laws (FMLA, CFRA, PDL, KinCare).
• Experience with benefits and leave management programs.

Responsibilities

• Counsels employees and managers on leave procedures and manages a defined caseload.
• Reviews leave requests, verifies eligibility and entitlements, and coordinates with payroll.
• Collaborates with HR and campus units to prioritize and complete leave cases and initiatives.

Skills

Analytical skills

Leave laws (FMLA/CFRA)

Benefits knowledge

Communication skills

Interpersonal skills

Confidentiality (PHI)

Policy knowledge

Microsoft Office

UC policies

Disability plans knowledge

Job description

Job Function Summary:

Involves administering, tracking and determining eligibility for all aspects of job protected leaves of absences including FMLA, CFRA, PDL, Workers' Compensation, and Military leave.

Generic Scope:

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.

Custom Scope:

Applies knowledge of job protected leaves to manage leave administration for employees and populations at UCSF. Provides consultation and assistance in relation to leave cases. Uses skills and experience as a seasoned, experienced professional with a comprehensive understanding of leave of absence management practices and University policies and procedures. Demonstrates good judgment in selecting methods and techniques for obtaining solutions and developing recommendations relative to employee leave cases where analysis of situations and data requires a review of a variety of factors. This professional will work with diverse populations within UCSF including Health and Campus staff, academic and faculty and will cater and tailor their recommendations as appropriate.

Under the direction of the Leave of Absence Manager, general instructions may be provided on assignments, projects and initiatives.

Key Responsibilities

60%

Counsels all UCSF employees and managers on leave of absence procedures per University policy, collective bargaining agreements, and state/Federal regualations and laws. Independently manages a defined caseload.

Reviews and processes leave of absence requests including reviewing documentation, eligibility and entitlement tracking, timesheet coding, UC statement info (last day on paid status, leave without pay), etc.

Works in partnership and a collaborative manner with other Health staff and Campus staff and academic work units as needed (e.g. Labor/Employee Relations, Disability Management Services, HBS, Workers' Compensation, Payroll/Benefits) to prioritize and complete multiple leave cases and outcomes.

Maintains a thorough knowledge of State and Federal laws related to leaves of absences, UC policies and procedures, union agreements. Provides employees and managers with interpretations when requested.

30%

• Participating in the development and execution of workshops and training for departments, managers, and staff and academics on leave of absences.
• Assists with creating or modifying items concerning leaves of absence for HR website, HR Umbrella, and CRM systems.

10%

Assists and participates with LOA projects and process improvements as assigned by Supervisor/Manager

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Knowledge, Skills and Abilities

• Strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Req
• Thorough knowledge of organization policies and procedures; knowledge of state and federal leave laws (FML, PDL, CFRA, KinCare) and understands how work may impact other areas. Req
• Comprehensive knowledge of the organization's employee benefits and leave management function and programs in order to provide information and interpretation and address unique circumstances as well as routine situations. Req
• Demonstrated strong writing, speaking, and group presentation skills in order to present information in a clear and concise manner to multiple levels in the organization. Req
• Knowledge of all benefits programs in order to provide information and interpretation. Req
• Excellent interpersonal skills when working with diverse UC populations including the ability to remain calm in escalated situations; and demonstrates sensitivity, respect, tact, and diplomacy in all interactions. Req
• Ability to maintain confidentiality when dealing with protected health information (PHI) Req
• Communicates and accepts constructive feedback in a manner that promotes a positive outcome and supportive work environment. Req
• Knowledge of UC policies, procedures, and bargaining agreements related to benefits and leave of absence. Pref
• Knowledge of Microsoft Office (e.g. Outlook, Excel, Word, Powerpoint, Teams, SharePoint, Smartsheet, etc.), Oracle HCM Cloud,MyTime/UKG, HR Umbrella, etc. Pref
• Knowledge of Lincoln Financial Group disability plans, state disability, and or workers' compensation temporary disability Pref

Knowledge, Skills and Abilities

• Strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Req
• Thorough knowledge of organization policies and procedures; knowledge of state and federal leave laws (FML, PDL, CFRA, KinCare) and understands how work may impact other areas. Req
• Comprehensive knowledge of the organization's employee benefits and leave management function and programs in order to provide information and interpretation and address unique circumstances as well as routine situations. Req
• Demonstrated strong writing, speaking, and group presentation skills in order to present information in a clear and concise manner to multiple levels in the organization. Req
• Knowledge of all benefits programs in order to provide information and interpretation. Req
• Excellent interpersonal skills when working with diverse UC populations including the ability to remain calm in escalated situations; and demonstrates sensitivity, respect, tact, and diplomacy in all interactions. Req
• Ability to maintain confidentiality when dealing with protected health information (PHI) Req
• Communicates and accepts constructive feedback in a manner that promotes a positive outcome and supportive work environment. Req
• Knowledge of UC policies, procedures, and bargaining agreements related to benefits and leave of absence. Pref
• Knowledge of Microsoft Office (e.g. Outlook, Excel, Word, Powerpoint, Teams, SharePoint, Smartsheet, etc.), Oracle HCM Cloud,MyTime/UKG, HR Umbrella, etc. Pref
• Knowledge of Lincoln Financial Group disability plans, state disability, and or workers' compensation temporary disability Pref