Leave Manager

ProSearch; Portland (ME); On-site; USD 70,000 - 75,000; Full time

Job summary

ProSearch is seeking a Leave Manager in Maine to oversee FMLA, Maine Paid Leave, ADA accommodations, and workers' compensation. You will navigate medical leaves, parental leaves, and return-to-work coordination while ensuring HR compliance and precise recordkeeping.

Ideal candidates have 3–5 years of direct leave administration, strong communication skills, and experience with HRIS systems to maintain confidential records and reporting.

Qualifications

• Bachelor's degree or equivalent experience in HR or related field.
• 3-5 years of direct leave administration experience.
• Hands-on experience managing leave from intake through return-to-work.
• Working knowledge of FMLA, Maine Paid Leave, ADA, Workers' Compensation and related laws.
• Experience interpreting medical certifications and managing intermittent leave.
• Strong organizational, communication, and employee support skills.
• Experience with HRIS systems and maintaining confidential records.

Responsibilities

• Manage leave programs including FMLA, Maine Paid Leave, ADA, medical, parental, military, and WC leaves.
• Determine eligibility, process documentation, issue notices, and track leave usage.
• Coordinate return-to-work plans and accommodation processes.
• Serve as primary contact for employees, managers, Payroll, Benefits, and HR.
• Process Workers' Compensation claims and support injury reporting.
• Maintain accurate HRIS records, prepare reports, and support audits.
• Ensure compliance with federal and state leave regulations.
• Identify process improvements and assist with leave-related training and documentation.

Skills

FMLA

Maine Paid Leave

ADA Accommodations

Leave Administration

HR Compliance

Employee Relations

HRIS Systems

Documentation

Case Management

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS Systems

Job description

ProSearch is seeking a Leave Manager with experience in FMLA, Maine Paid Leave, ADA accommodations, Workers' Compensation, leave administration, employee relations, HR compliance, leave of absence management, return-to-work coordination, and HRIS systems. This role serves as the primary resource for employees navigating medical leave, parental leave, disability accommodations, and workplace injury claims while ensuring compliance with federal and state leave laws. The salary range for this position is $70,000-$75,000 annually.

Leave Manager

Biddeford or Portland, Maine

Annual Salary $70,000-$75,000

Top Skills Needed

• FMLA, Maine Paid Leave & Leave Administration
• ADA Accommodations & Interactive Process
• Workers' Compensation & Return-to-Work Coordination
• HR Compliance & Employee Relations
• HRIS Systems, Documentation & Case Management

Key Responsibilities

• Manage employee leave programs including FMLA, Maine Paid Leave, ADA, medical, parental, military, and Workers' Compensation leaves.
• Determine leave eligibility, process documentation, issue required notices, and track leave usage.
• Coordinate return-to-work plans and accommodation processes.
• Serve as the primary point of contact for employees, managers, Payroll, Benefits, and HR.
• Process Workers' Compensation claims and support workplace injury reporting.
• Maintain accurate HRIS records, prepare reports, and support audits.
• Ensure compliance with federal and state leave regulations.
• Identify process improvements and assist with leave-related training and documentation.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience.
• 3-5 years of direct leave administration experience.
• Hands-on experience managing leave cases from intake through return-to-work.
• Working knowledge of FMLA, Maine Paid Leave, ADA, Workers Compensation, and related employment laws.
• Experience interpreting medical certifications and managing intermittent leave.
• Strong organizational, communication, and employee support skills.
• Experience with HRIS systems and maintaining confidential records

Why This Opportunity Stands Out

This role offers the opportunity to become a subject matter expert in leave management, FMLA administration, ADA accommodations, Workers' Compensation, employee relations, HR compliance, and return-to-work programs. You'll play a critical role supporting employees through complex life events while partnering across HR, Payroll, Benefits, and leadership teams to deliver a compliant and employee-focused leave experience.

If you're a Leave Manager, Leave Administrator, Leave of Absence Specialist, FMLA Specialist, ADA Coordinator, HR Generalist, Employee Relations Specialist, Human Resources Specialist, or Workers' Compensation Administrator, this is an opportunity to apply your expertise in leave administration, employee accommodations, HR compliance, and case management within a highly visible Human Resources role.

Salary Disclaimer

The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. Compensation may also vary based on where a role is performed.