Leave Coordinator

Great Dane; Chicago (IL); On-site; USD 47,000 - 89,000; Full time

Benefits offered by this job

Dental, vision, and medical benefits

Retirement plan with employer match

Tuition reimbursement

Paid holidays and vacation

Job summary

Great Dane is seeking a Leave Coordinator to support administration of employee leave programs and deliver high-quality service to employees and internal partners. You will coordinate cases with internal teams and third-party administrators, ensure accurate pay and benefit deductions during leaves, and maintain precise records.

In this role, you will collaborate with payroll and benefits teams, monitor multiple cases, and help ensure compliance with FMLA, ADA, and state leaves while protecting

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-3 years in HR, leave or benefits administration, payroll or related roles.
• Experience administering FMLA, ADA, state leaves preferred.
• Strong customer service, confidentiality and compliance mindset.

Responsibilities

• Serve as primary contact for leave programs with employees and third-party administrator.
• Provide high-quality service addressing eligibility, documentation, and return-to-work processes.
• Coordinate leave with internal partners and third-party admins for timely case management.
• Support leave claim process, including submission and status updates.
• Maintain accurate leave records and reports; keep timekeeping systems updated.
• Collaborate with payroll and benefits to ensure correct deductions during leave.
• Monitor multiple cases, prioritize work, meet deadlines.
• Support benefits team on projects and communications.

Skills

FMLA/ADA knowledge

Payroll knowledge

Customer service

Communication skills

HR systems

Microsoft Office

Organizational skills

Attention to detail

Confidentiality

Independent yet collaborative

Education

Bachelor's degree in Human Resources or related field

Tools

Payroll systems

Microsoft Excel

Job description

THE ROLE

At Great Dane, we rely on makers and we’re calling on them to join our expanding team, the time has never been better to Embrace Your Great and work in an environment with the highest safety standards in the industry.

The Position: The Leave Coordinator is responsible for supporting the administration of employee leave of absence programs and providing high-quality service to employees and internal partners. This role coordinates leave cases with internal teams and third-party administrators, helps ensure accurate pay and benefit deductions during leave, maintains accurate records, and supports selected benefit team initiatives and employee service through effective communication, confidentiality, and operational excellence.

What You'll Do

• Serve as the primary point of contact for employees and third-party administrator regarding leave of absence programs, including FMLA, ADA, state-mandated leaves, military leave, and company-specific leave policies and programs.
• Provide high-quality customer service by responding to employee inquiries related to leave eligibility, documentation requirements, benefit continuation, and return-to-work processes.
• Coordinate leave administration with internal partners and third-party administrators to ensure accurate, timely, and compliant case management.
• Provide support to employees throughout the leave claim process, including claim submission, status monitoring, and updates through third-party administrator resources and tools.
• Create and maintain accurate leave records and reports. Ensure Human Capital Management and timekeeping systems are updated. Ensure data integrity and timely updates through regular claim audits.
• Partner with payroll and benefit teams to ensure accurate pay and benefit deductions during leave, including unpaid leave scenarios and benefit premium processing.
• Monitor multiple leave cases simultaneously, prioritize work effectively, and meet required deadlines and service-level expectations.
• Provide secondary support to the benefits team on recurring administrative projects, data maintenance, compliance activities, employee communications, and other team initiatives as assigned.
• Other duties as assigned.

Qualifications

• Education : Bachelor's degree in Human Resources, Business Administration, or a related field required.
• Experience: 1-3 years of experience in HR, leave administration, benefits administration, payroll, or a related employee services role.
  • Experience administering employee leaves of absence (FMLA, ADA, state leave programs) preferred.
  • Experience providing customer service in a confidential, compliance-driven environment.
• Skills: Working knowledge of leave of absence regulations, including but not limited to FMLA, ADA, and applicable state laws.
  • Understanding of payroll systems, processes, and benefit deductions.
  • Strong customer service and communication skills, with the ability to explain complex information clearly and professionally.
  • Proficiency in HR systems and Microsoft Office applications (Excel, Word, Outlook).
  • Strong organizational skills with the ability to manage multiple cases, deadlines, and priorities.
  • Attention to detail and accuracy when handling sensitive employee data and legal documentation.
  • Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
  • Ability to interpret policies, procedures, and legal documents and apply them consistently.
  • Ability to communicate effectively with employees, managers, on-site HR practitioners and external agencies.
  • Ability to work independently while collaborating effectively within a team environment.
  • Ability to adapt to changing priorities, regulations, and business needs.
• Travel: None.

Physical/Mental Requirements

• Office and plant environment.
• Keyboarding, lifting, standing, bending, walking.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Great Dane

With a history dating back to 1900, Great Dane has established itself as a transportation solutions leader of today - delivering innovative products and exceptional services that help our customers and employees succeed. We not only engineer durable and high-quality trailers and truck bodies; we foster relationships that last a lifetime.

Why Work For Us?

Great Dane is a leading manufacturer of dry-freight vans, refrigerated trailers, and flatbeds with 10 manufacturing facilities and 20 service centers throughout the United States. With a legacy like ours comes a dedication to the hard-working individuals that make Great Dane what it is today. Our jobs are waiting to be filled by driven, challenge-focused & enthusiastic people like you.

Our culture is comprised of "Champions" and offers a rewarding workplace rooted in core values of safety, leadership, integrity, quality, and passion. Every employee has opportunities to learn, to grow, to succeed and to be engaged in a collaborative environment.

Benefits Overview

• Competitive compensation
• Benefits, including but not limited to dental, vision, and medical with employer contributions
• Retirement programs, including a Pension Plan and 401(k) Plan with employer match
• Tuition Reimbursement
• Paid holidays and vacation
• And more!

Salary Range

The expected salary range for this role is $47,401 - $88,708 per year.

The above represents the expected salary range for this job requisition. Ultimately, in determining your exact pay, we may also consider your skills, experience, and other job-related factors.

Great Dane is an Equal Opportunity Employer