Leave and Retirement Plan Administration Manager

Busey Bank; Edwardsville (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) match

Profit sharing

Employee stock purchase plan

Paid time off

Medical, dental, vision insurance

Wellness incentives

Employee assistance program

Job summary

The Leave and Retirement Plan Administration Manager at Busey Bank in Edwardsville, IL, is responsible for the strategy, administration, and compliance of all leave programs (FMLA, ADA, workers’ comp) and the retirement program. Reporting to the Managing Director of Benefits and Wellness, you will lead policy development and ensure excellent service to internal customers.

You will collaborate with Legal, HR, and Risk Management, manage vendor relationships, and drive cost-effective, compliant

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field (or equivalent experience)
• 2–4 years of experience in leave administration, HR compliance, or benefits operations
• Deep knowledge of FMLA, ADA, workers’ compensation, and related regulations
• Experience managing complex leave and accommodation cases
• Demonstrated leadership and team management experience
• Knowledge of retirement plans and related regulations
• Experience managing retirement plan administration

Responsibilities

• Oversee the organization’s leave administration strategy.
• Lead administration of all leave programs including FMLA and personal leaves.
• Ensure programs are consistent, equitable, and compliant with policies.
• Ensure compliance with federal, state, and local laws including FMLA, ADA, and workers’ compensation.
• Partner with Legal, HR, and Risk Management to mitigate risk.
• Maintain up-to-date regulatory knowledge and adjust policies accordingly.
• Oversee administration of short and long-term disability and life insurance claims.
• Coordinate with the vendor for timely follow-up and processing of claims.
• Provide associate support for a seamless experience.
• Oversee interactive ADA accommodations process and implement effectively.
• Partner with leaders to implement accommodations and guide complex cases.
• Lead workers’ compensation program administration and return-to-work efforts.
• Develop and execute retirement plan administration including enrollment and distributions.
• Ensure ERISA/IRS/DOL compliance and assist with audits and disclosures.

Skills

Leadership

Regulatory compliance

HR operations

Education

Bachelor’s degree in HR/Business Administration or related field

2–4 years of leave administration/HR compliance/benefits operations

Deep knowledge of FMLA, ADA, workers’ compensation

Experience managing complex leave and accommodation cases

Demonstrated leadership and team management

Knowledge of retirement plans and related regulations

Experience managing retirement plan administration

Job description

Position Summary

The Leave and Retirement Plan Administration Manager is responsible for overseeing the strategy, administration, and compliance of all leave-related programs, including Family and Medical Leave (FMLA), ADA accommodations, workers’ compensation, life/disability, and other leave of absence programs as well as administration of the retirement program. Reporting to the Managing Director of Benefits and Wellness, this role ensures consistent, compliant, and associate-focused leave practices while delivering operational excellence and exceptional service to internal customers. The Manager leads the development of processes, policies, and partnerships that support both employees and the organization, ensuring a balanced approach to compliance, care, and efficiency.

Duties & Responsibilities

Leave Strategy & Program Oversight

• Oversee the organization’s leave administration strategy, ensuring alignment with organizational goals and regulatory requirements
• Lead administration of all leave programs, including FMLA, personal leaves, military leave, and other applicable programs
• Ensure programs are consistent, equitable, and aligned with company policies and values
• Ensure compliance with federal, state, and local laws, including FMLA, ADA, workers’ compensation, and other applicable regulations
• Partner with Legal, HR, and Risk Management to mitigate risk and address complex cases
• Maintain up-to-date knowledge of regulatory changes and adjust policies and practices accordingly

Life & Disability Administration

• Oversee administration of short term and long term disability, worksite benefits, and life insurance claims
• Partner with the vendor, ensure timely follow up and processing of claims
• Provide associate support and guidance for a seamless experience

ADA & Workplace Accommodations

• Oversee the interactive process for ADA accommodations, ensuring timely, compliant, and employee-centered outcomes
• Partner with leaders and HR Business Partners to implement reasonable accommodations effectively
• Provide guidance and expertise on complex or sensitive accommodation situations

Workers’ Compensation Oversight

• Lead workers’ compensation program administration, including claim management, vendor coordination, and return-to-work programs
• Partner with internal and external stakeholders to ensure timely resolution of claims and reduce organizational risk
• Identify trends and provide strategies to improve outcomes and reduce costs

Retirement Plan Administration

• Lead administration of the retirement plan including enrollment, eligibility, contributions, distributions, loans, and rollovers
• Develop and execute plan communication, education and engagement strategies
• Ensure compliance with ERISA, IRS, and DOL regulations
• Assist with Profit Sharing and year-end testing, annual audits, plan documents and disclosures

Education & Experience

Education And Training

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 2-4 years of experience in leave administration, HR compliance, or benefits operations
• Deep knowledge of FMLA, ADA, workers’ compensation, and related regulations
• Experience managing complex leave and accommodation cases
• Demonstrated leadership and team management experience
• Knowledge of retirement plans and related regulations
• Experience managing retirement plan administration

Compensation And Benefits

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance. (Base Pay Range: $60,000 - 80,000/yr) Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being—now and in the years to come—are important to us. Busey’s Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey’s commitment of delivering extraordinary excellence. Busey is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey’s Equal Opportunity Employment.

Unsolicited Resumes

Busey Bank, and its subsidiaries, does not accept any liability for fees for resumes from recruiters or employment agencies ("Agency"), without a binding, written recruitment agreement between Busey and Agency describing the services and specific job openings ("Agreement"). Busey may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contact with any Busey associate is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any associates of Busey with recruiting inquiries or resumes. Busey respectfully requests no phone calls or emails.