Leasing Specialist

Harbor Group Management in; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salaries

401(k) matching

PTO & 10+ holidays

HSA

Life insurance

Disability insurance

Volunteer opportunities

Employee discounts

Tuition reimbursement

Wellness program

Employee recognition

Job summary

Harbor Group Management is seeking a Leasing Specialist in San Antonio, TX to drive occupancy and resident satisfaction across a multi-family community. You will show and lease apartments, coordinate marketing, and support the Property Manager to ensure strong financial performance.

Responsibilities include processing applications, executing leases, marketing the property, and maintaining accurate records in Yardi/OneSite while delivering excellent customer service to residents and prospects.

Qualifications

• High School Diploma or equivalent.
• 1+ year leasing/sales or customer service experience.
• Proficient with Microsoft Office and property management software.
• Social media experience preferred (Facebook/Instagram).
• Strong organizational and communication skills in a fast-paced environment.
• Detail-oriented with problem-solving ability; team player or independent.
• Customer-service oriented and professional with residents and vendors.
• Weekend availability may be required.
• Valid driver's license (for golf carts if applicable).

Responsibilities

• Greet prospects, conduct tours, and showcase apartments and amenities.
• Qualify leads, process applications, run background/credit checks, and prepare leases.
• Ensure units are move-in ready; coordinate with maintenance.
• Execute lease agreements and onboarding documents.
• Design and implement local marketing plans to drive occupancy.
• Promote the community on Craigslist, Facebook, and email campaigns.
• Coordinate referrals/outreach and participate in local networking.
• Stay informed on market conditions, rents, and competition.
• Support resident retention with timely service and communications.
• Follow up with prospects and new residents to ensure satisfaction.
• Assist with lease renewals and renewal documentation.
• Maintain records in property management software (Yardi/OneSite).
• Keep guest cards updated; follow up on all leads.
• Assist with rent collection and delinquent accounts as needed.
• Keep leasing office and tour path presentable at all times.

Skills

Customer service

Communication

Organization

Multitasking

Social media

Education

High School Diploma or equivalent

Tools

Microsoft Office

Yardi

OneSite

Job description

JOB SUMMARY: The Leasing Specialist is responsible for driving occupancy and resident satisfaction in a multi-family community. This role includes showing and leasing apartments to prospective residents, coordinating marketing initiatives, assisting in resident retention efforts, and supporting the Property Manager in daily operations to ensure a positive living experience and strong financial performance.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Greet prospective residents, conduct property tours, and showcase available apartments and amenities.
• Qualify leads, process rental applications, run background and credit checks, and prepare lease documents.
• Ensure units are move-in ready by inspecting them before occupancy and coordinating outstanding items with maintenance.
• Execute lease agreements and move-in packages, ensuring a smooth onboarding process for new residents.
• Design and implement short- and long-term marketing plans to generate traffic and maintain occupancy.
• Promote the community via digital platforms such as Craigslist, Facebook, and email campaigns.
• Coordinate resident referral programs, employer outreach, and participate in local networking efforts.
• Maintain up-to-date knowledge of market conditions, competitor properties, rental rates, and trends.
• Support resident retention through excellent customer service and timely response to questions, complaints, and maintenance needs.
• Conduct follow-up communication with prospects and new residents to ensure satisfaction.
• Participate in lease renewal efforts by preparing renewal documents, engaging with residents, and finalizing lease extensions.
• Maintain accurate records of prospect and resident interactions using property management software (e.g., Yardi, OneSite).
• Keep guest cards updated and perform follow-ups on all leads.
• Assist with rent collection, manage delinquent accounts, and support administrative tasks as assigned by the Property Manager.
• Ensure leasing office and tour path are presentable and meet show standards at all times.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or equivalent.
• Minimum one year of experience in leasing, sales, or customer service; property management experience preferred.
• Proficient with Microsoft Office and Property Management software experience is a must.
• Experience utilizing social media (Facebook, Instagram, etc.) is preferred.
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.
• Must be customer-service oriented with the ability to interact professionally with residents and vendors.
• Flexibility to work weekends if required by the property.
• Valid driver's license required (for operating golf carts if applicable).

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WHAT WE OFFER:

• Competitive Salaries & Bonuses
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.