Leasing Coordinator

COUSINS EMPLOYEES LLC; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Cousins Properties is seeking a highly organized Administrative Assistant / Leasing Coordinator & Office Manager to support a team of commercial real estate leasing professionals in Atlanta, GA. This on-site role focuses on leasing administration, deal tracking, commission processing, reporting, and overall office operations.

The ideal candidate has 3+ years of administrative or leasing support experience, strong Microsoft Office skills, and excellent communication and multitasking abilities.

Qualifications

• 3+ years of administrative, transaction coordination, leasing coordination, or office management experience.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize multiple projects and meet deadlines.
• Integrity and professionalism in handling confidential information.
• Customer service focused with strong written and verbal communication.

Responsibilities

• Leasing Administration & Transaction Coordination: Prepare and distribute weekly leasing activity reports.
• Maintain leasing activity in internal databases and systems; track commissions.
• Coordinate execution and distribution of lease documents and amendments; assist with redlining proposals.
• Prepare, track, and distribute encumbrance notices; coordinate FedEx/mailings and document deliveries.

Skills

Administrative experience

Organization skills

Communication skills

Time management

Customer service mindset

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Deal Manager

Yardi

CoStar

Job description

Job Details: Job Location: Atlanta, GA 30326, Position Type: Full Time, About Cousins Properties:

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20+ million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.

Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.

Job Summary:

We are seeking a highly organized, detail-oriented Administrative Assistant / Leasing Coordinator & Office Manager to support a team of commercial real estate leasing professionals. This individual will play a critical role in the day-to-day administration of leasing activity, deal tracking, commission processing, reporting, and office operations.

The ideal candidate is proactive, thrives in a fast-paced environment, possesses strong multitasking skills, and has experience supporting commercial real estate brokerage, leasing, property management, or landlord representation teams.

This is an on-site position in Atlanta, GA (Buckhead area). This is not a remote or hybrid position.

This is a non-exempt position.

Responsibilities:

Leasing Administration & Transaction Coordination

• Prepare and distribute weekly leasing activity reports.


• Maintain and update leasing activity within internal databases and systems.


• Process commission requests and assemble complete commission packages.


• Track commissions from submission through payment.


• Update stacking plans and tenant occupancy information.


• Prepare, track, and distribute encumbrance notices.


• Coordinate execution and distribution of lease documents and amendments.


• Assist with redlining leasing proposals.


• Coordinate FedEx/mailings and document deliveries related to lease transactions.

Reporting & Data Management

• Maintain accurate leasing databases, pipeline reports, and deal trackers.


• Update property and tenant information across multiple platforms.


• Assist with preparation of management reports, presentations, and leasing summaries.


• Ensure accuracy and completeness of deal documentation and records.

Administrative Support

• Prepare and process expense reports.


• Coordinate work orders and building-related requests.


• Manage calendars, travel arrangements, and team logistics as needed.


• Draft correspondence, presentations, and various business documents.

Office Management

• Order and maintain office supplies and inventory.


• Coordinate office vendors and service providers.


• Assist with employee and client events, including planning, logistics, and execution.


• Support special projects and miscellaneous administrative initiatives.


• Serve as a key point of contact for general office operations.

*The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.*

Qualifications:

Required Knowledge, Skills, or Abilities:

• 3+ years of administrative, transaction coordination, leasing coordination, or office management experience.


• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.


• Exceptional organizational skills and attention to detail.


• Ability to prioritize multiple projects and meet deadlines.


• Responsiveness – Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position and be flexible.


• Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.


• Customer Service – Demonstrate optimum customer service delivery while performing all job functions. Professional demeanor and customer-service mindset.


• Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to understand perspective of others. Excellent written and verbal communication skills.

Preferred Knowledge, Skills, or Abilities:

• Commercial real estate brokerage, leasing, property management, or landlord representation experience.


• Experience with Deal Manager, Yardi, CoStar, or other real estate software platforms.


• Familiarity with lease documentation, commission processing, and transaction administration.


• Experience updating stacking plans and preparing leasing reports.

Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.

Agency and Recruiter Submissions

Cousins Properties (\"Cousins\") does not accept unsolicited resumes from agencies, search firms, or third-party recruiters. Any unsolicited resume submitted to Cousins, including resumes submitted directly to hiring managers or other employees, through email, mail, LinkedIn, or via any online application system, will be deemed to have been submitted without any expectation of compensation. Cousins will not pay any fee in connection with a candidate whose resume was submitted on an unsolicited basis.

If an agency, search firm, or recruiter submits a candidate without a fully executed written agreement and a written engagement from Cousins for the specific position at issue, Cousins reserves the right to pursue the candidate and hire the candidate without any financial obligation to the submitting party. Any such candidate will be deemed to have been referred to Cousins free of any fee obligation. This includes any agency, search firm, or recruiter that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.