Lease Administrator - Brooklyn, NY

Rose Associates Inc.; New York (NY); On-site; USD 37,000 - 50,000; Full time

Job summary

Rose Associates is seeking a detail-oriented Lease Administrator to oversee the lease administration process, ensuring precision, compliance, and the smooth management of documentation across our NYC properties. You will collaborate with property teams to maintain accurate lease files and support timely renewals.

The role requires at least 1 year of residential lease experience, excellent verbal and written communication, and proficiency in Microsoft Office, On-Site, and Yardi.

Qualifications

• High school diploma or equivalent.
• A minimum of 1 year experience with residential real estate lease administration.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work both independently and as part of a team.
• Familiar with NYC Rent Stabilization laws a plus.
• Proficiency in navigating computers and property management software, to include Microsoft Office, On-Site, and Yardi.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• Work authorization (required).
• Must be able to work weekends (Saturdays and Sundays).

Responsibilities

• Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies.
• Act as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
• Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
• Monitor and track rent payments, ensuring they are collected in a timely and accurate manner. Handle rent adjustments, concessions, and various financial aspects related to lease agreements.
• Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
• Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
• Stay well-informed about local, state, and federal regulations impacting lease agreements. Collaborate with legal counsel when addressing legal matters related to leases.
• Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms.
• Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
• Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.

Skills

Verbal communication

Written communication

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

On-Site

Yardi

Job description

Overview

Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound; we've solidified our position as the go-to industry leader. Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! Embark on an exciting career adventure with us! We're hiring a detail-oriented and organized individual to join our team as a Lease Administrator. As a key player, you'll lead the charge in overseeing the lease administration process, ensuring precision, compliance, and the smooth management of documentation. Immerse yourself in our vibrant work environment where your skills will be instrumental in shaping the success of our dynamic community!

Locations

• The Guild - 310 Livingston Street,Brooklyn, NY11217
• Hanover House -17 Hanover Place, Brooklyn, NY11201
• House 55 -55 Willoughby Street,Brooklyn, NY 11201

Responsibilities

• Oversee the entire process of preparing, reviewing, and executing lease agreements, ensuring completeness, accuracy, and legal compliance of all lease documents while maintaining organized and up-to-date lease files that are in adherence with company policies.
• Act as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
• Effectively communicate lease terms and proactively address concerns, and coordinate thorough lease renewal processes, including tenant negotiations, and manage terminations with a focus on compliance and required documentation.
• Monitor and track rent payments, ensuring they are collected in a timely and accurate manner. Handle rent adjustments, concessions, and various financial aspects related to lease agreements.
• Review vacancy leases for accuracy and completeness, abstract and interpret residential lease documents, and process resident move-ins/move-outs, including security deposit refunds, annual apartment registrations and generation of lease renewals, while diligently tracking and following up on lease expirations.
• Maintain precise records in the lease management software, and proficiently generate reports and analytics regarding lease status, expirations, and financial performance.
• Stay well-informed about local, state, and federal regulations impacting lease agreements. Collaborate with legal counsel when addressing legal matters related to leases.
• Foster seamless communication and coordination with property management teams, providing valuable support in resolving tenant concerns and inquiries related to lease terms.
• Must be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
• Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications

• High school diploma or equivalent
• A minimum of 1 year experience with residential real estate lease administration.
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Ability to work both independently and as part of a team.
• Familiar with NYC Rent Stabilization laws a plus.
• Proficiency in navigating computers and property management software, to include Microsoft Office, On-Site, and Yardi.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• Work authorization (required).
• Must be able to work weekends (Saturdays and Sundays).

Hourly Pay Rate - $31.25