Learning Services Assistant & Student Learning Coach

Marin Academy; San Rafael (CA); On-site; USD 39,950 - 49,593; Part time

Job summary

Marin Academy is seeking a part-time Learning Services Assistant in San Rafael, CA. This role involves overseeing confidential documentation, managing ACT/SAT accommodations, and providing coaching in study skills. Ideal candidates are detail-oriented, empathetic, and possess strong communication skills. Responsibilities include coordinating testing accommodations, managing records, and developing student support systems. Applicants must have a Bachelor's degree and preferred experience in office assistance or testing coordination. Join us to foster a supportive and productive learning environment.

Qualifications

• Previous employment as an office assistant preferred.
• Previous experience as a testing coordinator strongly preferred.

Responsibilities

• Oversee confidential documentation and communicate with students and families.
• Manage ACT/SAT accommodation applications and coordinate testing.
• Provide 1:1 and small-group coaching in study skills.

Skills

Excellent written and verbal communication skills

Strong attention to detail

Excellent interpersonal skills

Education

Bachelor's degree

Job description

Part Time Regular San Rafael, CA, US

21 days ago Requisition ID: 1014

Salary Range: $29.00 To $36.00 Hourly

REPORTS TO: Director of Learning Services CLASSIFICATION: Non-Exempt / 50% role

HOURS: 10am-2pm M-F

START DATE: August 10, 2026

Marin Academy seeks a student-centered professional to serve as an assistant to the Learning Services Office and student learning coach. This dual role blends complex program coordination with direct student support, requiring someone who can manage detailed systems with accuracy and care while building strong, trust-based relationships with adolescents.

In this role, you will oversee confidential documentation, coordinate submissions to external agencies, and maintain clear communication with students, families, and testing organizations. You will design and manage efficient systems to track high-volume, high-stakes processes, using technology—including AI—to improve organization, accuracy, and workflow.

The ideal candidate is empathetic, detail-oriented, and proactive—someone who enjoys working with adolescents while also bringing precision, strong organizational and collaborative skills, and sound judgment to complex, confidential work.

Assistant to Learning Services Role

• Manage all aspects of ACT/SAT accommodation applications (timelines, materials, submissions, appeals)
• Communicate with families about testing and practice exams
• Coordinate accommodations for PSAT, SAT, ACT (school-day and practice testing)
• Organize occasional weekend “special” test administrations (0–2/year)
• Maintain clear systems to track deadlines, documentation, and communication

Learning Services Office

• Collect, organize, and maintain psychoeducational evaluations and student records
• Coordinate authorization processes and accommodation approvals
• Manage communication with families on behalf of the office
• Track and update accommodations and required documentation
• Coordinate billing with outside vendors
• Maintain referral network of specialists (therapists, tutors, etc.)
• Manage secure sharing of records with our consulting psychologist

Transition to College

• Prepare and organize student documentation for post-secondary transitions
• Provide 1:1 and small-group coaching in study skills and executive functioning
• Support goal-setting, task initiation, focus, and reflection
• Teach planning, prioritization, and self-monitoring strategies
• Offer structured, responsive academic support
• Build strong, supportive relationships with students
• Foster an inclusive, organized, and productive learning environment

In addition to the duties listed above, Marin Academy expects the following of each employee: adheres to Marin Academy policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in MA events as needed or required; and completes other duties as assigned.

REQUIREMENTS:

• Bachelor's degree required
• Previous employment as an office assistant preferred
• Previous experience as a testing coordinator strongly preferred
• Excellent written and verbal communication skills required
• Strong attention to detail required
• Excellent interpersonal skills required

Marin Academy’s mission statement “asks every individual to think, question, and create in an environment of encouragement and compassion, and challenges each person to accept the responsibilities posed by education in a democratic society.” Marin Academy is an equal-opportunity employer committed to excellence through diversity. For more information about Marin Academy, please visit our website ( www.ma.org ).