Learning Management System Administrator

RFCUNY Research Foundation of the City University of New York; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

RFCUNY in New York, NY seeks an LMS Administrator to manage Blackboard LMS and Genius SIS, maintain course templates, and support program participants. This front-end role ensures data integrity and smooth delivery of online learning for the DCAS energy management initiative.

You will collaborate with the Program Coordinator and senior managers, provide technical support, maintain records, and develop processes to improve learner experience.

Qualifications

• Bachelor’s degree in Instructional Technology, Instructional Design, Organizational Development, or related preferred, OR High School diploma plus at least three years direct LMS/SIS experience.
• At least three years of full-time experience related to program administration support, preferably in higher education or professional learning and development.
• At least one year of working with a Learning Management System (LMS) or Student Information System (SIS) to generate and leverage user data for program marketing and improvement.
• Experience with the assessment, design, development, and implementation of digital learning and development solutions.
• Demonstrated experience using learning administration, data management or other reporting systems.
• Proven administrative abilities that include: Organizational skills, attention to detail, and ability to follow established processes.
• Ability to work independently and collaboratively in a fast-paced, demanding, and complex work environment; that involves complex assignments, managing multiple tasks, and rapidly adapting to changing situations and priorities.
• Proven track record of providing excellent customer service to all constituents.
• Working with a program sponsor to provide high-quality products, including marketing materials.
• Experience working with adult learners preferred.
• Experience with Blackboard and/or Genius preferred.
• Experience with Articulate 360 preferred.
• Proven ability to build and maintain supportive relationships with stakeholders, instructors and/or students.
• Strong written and oral communication skills.
• Intermediate to advanced technology proficiency in Microsoft Office and other data management tools.
• Knowledge of government operations and/or energy management initiatives programs preferred.

Responsibilities

• Generate a digital course catalog based on the training calendar created by the Program Coordinator.
• Manage the Learning Management System, ensuring data integrity, providing technical support, and facilitating the seamless delivery of online learning events to ensure compliance with ANSI/IACET standards.
• Provide technical support and guidance for the weekly registration report for the program sponsor, and support the management of course approvals and holds.
• Manage student registration processes via the Student Information System (SIS), including the registration page, automatic emails, and unique course enrollments.
• Maintain system records in the SIS, including: Course certificates, Learning path functionality, Templates for automatic emails, and Regular report generation.
• Post and maintain course content in the LMS, including: Course syllabi, Course requirements, Student handouts and instructor materials, e-Learning SCORM packages, Gradebooks and grading schema, and Course evaluations.
• Partner with the Learning and Development Program Managers to scope the content that should be posted for each course.
• Support learners with technical needs by maintaining internally and externally-facing FAQs and templates, and occasional direct support with excellent customer service.
• Keep track of learner course completions and provide communication about course requirements to students.
• Make recommendations for process improvements and enhancements to improve the learner experience.
• Maintaining SCORM packages that support self-directed training via the LMS.
• Assisting in the development of new program ideas to support energy training program alumni.
• Supporting special projects and/or initiatives.
• Other duties as assigned.

Skills

LMS administration

SIS data

Customer service

Data reporting

Blackboard/Genius

Articulate 360

MS Office

Adult learners

Stakeholder collaboration

Program administration

Education

Bachelor’s degree in Instructional Tech/ID/OD

High School diploma + 3 years LMS/SIS exp

Tools

Blackboard

Genius SIS

Articulate 360

Job description

About the CUNY School of Professional Studies:

As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers.

Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.

Within and created at the same time as CUNY SPS, the Office of Innovative Learning Solutions (ILS) designs custom workplace learning programs to help organizations achieve their goals. We are experts in research-based learning practices, online as well as in-classroom curriculum development and implementation. We are uniquely positioned to respond to organizational learning needs and support change management initiatives swiftly and effectively.

Partnership Description:

The CUNY SPS Office of Innovative Learning Solutions (ILS) seeks an experienced detail-oriented learning and development professional to join our training team in the role of Learning Management System (LMS) Administrator. This role will be an integral part of the Energy Training team that manages the design, development, delivery and administration of relevant learning programs on behalf of the Department of Citywide Administrative Services’ (DCAS) Division of Energy Management. This program prepares City facilities personnel to make energy-smart decisions that assist the City of New York in meeting its greenhouse gas (GHG) emissions reduction goals. The program is designed to help facility professionals across City agencies envision a learning path specifically targeted to their professional and personnel development goals.

Position Description:

The LMS Administrator has an integral role in managing the day-to-day front-end administration of the Blackboard Learning Management System (LMS) and Genius Student Information System (SIS). This includes maintaining course templates and sections, maintenance of eLearning files, and deploying courses through the LMS. This also includes managing learner data in the SIS and providing technical support to training program participants for programmatic registration and record keeping. The LMS Administrator will collaborate with the team’s Program Coordinator to develop processes and share information about program participant use of the system. The LMS Administrator will also provide support to the Senior Program Manager, Training Operations and the Senior Program Manager, Program Effectiveness to ensure operational effectiveness of the LMS and SIS throughout the training cycle.

Duties and Responsibilities:

• Generate a digital course catalog based on the training calendar created by the Program Coordinator.
• Manage the Learning Management System, ensuring data integrity, providing technical support, and facilitating the seamless delivery of online learning events to ensure compliance with ANSI/IACET standards.
• Provide technical support and guidance for the weekly registration report for the program sponsor, and support the management of course approvals and holds.
• Manage student registration processes via the Student Information System (SIS), including the registration page, automatic emails, and unique course enrollments.
• Maintain system records in the SIS, including: Course certificates, Learning path functionality, Templates for automatic emails, and Regular report generation.
• Post and maintain course content in the LMS, including: Course syllabi, Course requirements, Student handouts and instructor materials, e-Learning SCORM packages, Gradebooks and grading schema, and Course evaluations.
• Partner with the Learning and Development Program Managers to scope the content that should be posted for each course.
• Support learners with technical needs by maintaining internally and externally-facing FAQs and templates, and occasional direct support with excellent customer service.
• Keep track of learner course completions and provide communication about course requirements to students.
• Make recommendations for process improvements and enhancements to improve the learner experience.
• Maintaining SCORM packages that support self-directed training via the LMS.
• Assisting in the development of new program ideas to support energy training program alumni.
• Supporting special projects and/or initiatives.
• Other duties as assigned.

Qualifications:

Minimum qualifications for the position.

• Bachelor’s degree in Instructional Technology, Instructional Design, Organizational Development, or related preferred, OR High School diploma (or equivalent), plus at least three years direct experience managing a Learning Management System software platform.
• At least three (3) years of full-time experience related to program administration support, preferably in higher education or professional learning and development environment.
• At least one (1) year of working with a Learning Management System (LMS) or Student Information System (SIS) to generate and leverage user data for program marketing and improvement.
• Experience with the assessment, design, development, and implementation of digital learning and development solutions.
• Demonstrated experience using learning administration, data management or other reporting systems.
• Proven administrative abilities that include: Organizational skills, attention to detail, and ability to follow established processes.
• Ability to work independently and collaboratively in a fast-paced, demanding, and complex work environment; that involves complex assignments, managing multiple tasks, and rapidly adapting to changing situations and priorities.
• Proven track record of providing excellent customer service to all constituents.
• Working with a program sponsor to provide high-quality products, including marketing materials.
• Experience working with adult learners preferred.
• Experience with Blackboard and/or Genius preferred.
• Experience with Articulate 360 preferred.
• Proven ability to build and maintain supportive relationships with stakeholders, instructors and/or students.
• Strong written and oral communication skills.
• Intermediate to advanced technology proficiency in Microsoft Office and other data management tools.
• Knowledge of government operations and/or energy management initiatives programs preferred.

Candidates must be authorized to work in the United States on a continuous basis. Sponsorship is not available for this position.

Location: 119 W. 31st NY, NY 10001

Pay Range: $55,000-$65,000

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York (RFCUNY) is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York (RFCUNY) is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history or any other protected characteristic under applicable law.