Learning Experience Workspace Coordinator

Marvin; Warroad (MN); On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Relocation package

Health insurance

Paid holidays

Paid parental leave

401(k) match

Wellbeing account

Better Living Day

Annual profit sharing

Volunteer opportunities

Brighter Days Fund

Job summary

Marvin in Warroad, MN is hiring a Learning Experience Workspace Specialist to act as concierge and space coordinator across office, meeting, dining, and training environments. You’ll keep spaces, supplies, schedules, meals, and guest services organized while collaborating with colleagues, vendors, and community partners.

You’ll excel with strong organization, communication, relationship management, and project management skills, plus a proactive, people-centered approach.

Qualifications

• Bachelor's degree in business, marketing, or a related field.
• 2+ years of related experience, including project management.
• Strong written, verbal, and interpersonal communication.
• Proficiency with Microsoft Office and Smartsheet.

Responsibilities

• Create a welcoming first impression by fulfilling guest requests and coordinating conference room calendars.
• Ensure Destination Marvin spaces are organized, clean, supplied, and ready throughout the day.
• Coordinate meals and snacks, prep dining spaces, and support training areas.
• Prepare meeting spaces by arranging rooms, supplies, and print materials.
• Manage guest services inventory, packages, and inter-office deliveries within budgets.
• Follow health and safety protocols and assist with emergency drills.
• Lead projects to improve workforce processes and concierge services.
• Build relationships with local partners to enhance Destination Marvin programs.
• Provide admin support for Learning Experience and Marvin events.

Skills

Organization

Communication

Relationship mgmt

Project management

People-centered approach

Education

Bachelor's degree in business/marketing or related

Tools

Microsoft Office Suite

Smartsheet

Job description

Job Overview

Do you enjoy creating spaces where people feel welcomed, prepared, and supported? Marvin is hiring a Learning Experience Workspace Specialist to help deliver an elevated Destination Marvin experience in Warroad, Minnesota. In this role, you’ll serve as a concierge, workspace coordinator, and project partner across office, meeting, dining, and training environments. You’ll keep spaces, supplies, schedules, meals, and guest services organized while collaborating with colleagues, vendors, and community partners.

You’ll excel if you bring strong organization, communication, relationship management, and project management skills, along with a proactive, people-centered approach. If you’re known for your sound judgment, attention to detail, comfort working with people at all organizational levels, and the ability to balance daily operations with special events.

This role is located in Warroad, MN. Marvin offers an extensive relocation benefit package that includes the movement of your household goods, temporary housing, and much more – in addition to a relocation counselor to assist you throughout the entire journey.

Highlights of your role

• Create a welcoming first impression by fulfilling guest requests, coordinating conference room calendars, and ensuring Destination Marvin spaces are organized, clean, supplied, and ready throughout the day.

• Coordinate food and beverage service by planning meals with the Destination Marvin team, maintaining HQ kitchen and food preparation areas, setting up and cleaning dining spaces, and delivering snacks, beverages, and supplies to the Installation training space.

• Prepare meeting and learning spaces by arranging rooms, supplies, and print materials, supporting participant needs, and partnering with the Learning Experience Manager, Experience Facilitators, and Warroad Hosts to deliver successful experiences.

• Manage guest services inventory, Marvin-branded merchandise, mail, packages, and inter-office deliveries, including ordering, receiving, organizing, distributing, and tracking materials within established budgets.

• Implement daily office procedures, follow health and safety protocols, stay current on Emergency Response procedures, and assist with emergency response drills.

• Lead and support projects that improve workforce management processes, strengthen concierge services through human-centered design, and advance Destination Marvin programming.

• Build relationships with local food, dining, accommodation, community, and business partners whose services can enhance Destination Marvin programs and other business initiatives.

• Provide administrative and backup support for the Learning Experience team, Destination Marvin Coordinator and Specialists, Marvin events, holiday events, leadership gatherings, and other business functions.

You're a good fit if you have (or if you can)

• Bachelor’s degree in business, marketing, or a related field.

• 2+ years of related experience, including experience managing projects and delivering objectives on time.

• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively across organizational levels.

• Proficiency with Microsoft Office Suite and Smartsheet, plus strong organization, attention to detail, prioritization, and timely decision‑making skills.

• Ability to lift 25 pounds and support the physical setup, breakdown, stocking, and upkeep of meeting, dining, office, and training spaces.

Also want to make sure you have

• A reliable, self‑motivated, and proactive approach to changing needs and challenges.

• A welcoming, service‑oriented presence that supports an uplifting workplace culture and encourages collaboration.

• The ability to anticipate guest, participant, and team needs through a human‑centered design approach.

• Strong relationship management and influencing skills to recommend and implement solutions with business stakeholders.

• The judgment and flexibility to assess situations quickly, manage competing priorities, and provide backup support where needed.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family‑owned and ‑led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award‑winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more.

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [e-mail].