Learning & Development Administrative Assistant

Westport Properties, Inc.; San Antonio (TX); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Paid lunch four days a week

Paid Time Off & Holidays

401(k) Employer Matching

Life Insurance Benefits

Paid travel expenses

Company issued computer & cell phone

Performance-based recognition

Growth potential

Job summary

Westport Properties, Inc. is seeking a Learning & Development Administrative Assistant to support classroom training, travel logistics, and administrative tasks. The role involves transporting trainees, booking travel, and coordinating onboarding with multiple teams as needed.

The position is onsite in a structured 8:00 AM–5:00 PM schedule with potential Sunday rotation; a valid driver’s license and strong Microsoft Office skills are required.

Qualifications

• Valid driver’s license and reliable transportation required.
• General office and telephone skills required.
• High-school diploma or GED required.
• Experience with Microsoft PowerPoint and other Office applications required.

Responsibilities

• Handle day-to-day in-person training functions while maintaining communication with multiple departments and management.
• Spend ~70% of time on admin tasks: meal ordering, petty cash consolidations, data/content gathering, and travel bookings for students.
• Transport students from hotels to classroom daily using company vehicle.
• Coordinate onboarding, travel and training for new hires in the field when the Learning Operations Specialist is unavailable.
• Inventory and maintain training equipment and supplies; manage petty cash and per diem.
• Attend to periodic special projects and duties as needed.

Skills

Goal-oriented

Independent

Interpersonal dynamics

Verbal communication

Written communication

Classroom organization

Classroom planning

Team collaboration

Microsoft Office

Education

High-school diploma or GED

Job description

Learning & Development Administrative Assistant

Job Title: Learning & Development Administrative Assistant

Reports To: Director of Learning and Development

Direct Reports: None

Department: Operations

FLSA Status: Non-Exempt - Hourly

Work Category: Onsite Team Member

Position Status: Full-Time

Work Schedule: Monday - Friday 8:00AM to 5:00PM, with possible rotating Sunday availability

Base Pay Range: $18.00 - $18.50 per hour (free lunch 4 days a week)

Travel: Up to 25% of the time, in- or out-of-state and includes use of company owned vehicle for student transportation to/from training and local hotel accommodations

Summary

A person qualified for this position will have a proven track record of cash handling and basic administrative experience. There will be times where this person will assist in a classroom role, handling day-to-day in-person training functions and responsibilities while maintaining good communication and reporting relationships with multiple departments, field management, and company personnel at all levels. The Learning & Development Support Clerk will spend about 70% of their time handling administrative task such as meal ordering, petty cash consolidations, and gathering and preparing data or content for other team members and booking travel or ride-share transportation for students. They will be expected to transport students from nearby hotels to the classroom daily and return them at the end of the day in the company vehicle. This responsibility may be split between office staff, but the ultimate responsibility is with the Support Clerk role.

• Regular attendance in accordance with Company’s Attendance Policy
• Commitment to Westport’s Mission, Vision and Core Values
• Transport trainees to and from training and the airport using a company van
• Present training materials in a variety of settings and formats as a substitute role as needed when the Classroom Learning Specialist is unavailable
• Book travel for new trainees attending in-person training
• Book and communicate ride-share travel for students
• Coordinate the onboarding, travel and training experience of new hires in the field when the Learning Operations Specialist is unavailable.
• Inventory, monitor and preserve the integrity of our training equipment. i.e. computers, projector, etc.
• Maintain and track the accuracy of Petty cash and per diem for trainees
• Maintain and properly document inventories of supplies used by the Training Center
• Other duties as assigned
  • Periodic special projects and duties may be assigned based on company need and requirements
  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines

Qualifications

• Valid driver’s license and reliable transportation required
• General office and telephone skills required
• High-school diploma or GED required
• Experience with Microsoft PowerPoint and other Office applications required

Skills

• Goal-oriented and able to work independently
• Adaptable to various work settings and interpersonal dynamics
• Excellent verbal and written communication skills
• Excellent classroom organizational skills
• Excellent classroom planning and time management skills
• Ability to foster a collaborative team culture amongst each training cohort
• Proactive, self-starter, goal oriented and ability to work independently
• Proficient in Microsoft Office products

Physical Demands

• Stationary Position: frequently remains stationary up to 70% of the time and sitting up to 8 hours per day
• Move/Traverse: frequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 50 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with clients who have inquiries about their storage accounts, billing invoice or other related account matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, facility objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors

Benefits for Full-Time Employees

• Paid lunch four days a week (Mon-Thurs) while class is in session except during holiday weeks
• Paid Time Off and Paid Holidays
• 401(k) Employer Matching
• Life Insurance Benefits
• Paid travel expenses
• Company issued computer and cell phone
• Recognition of Hard Work and Exemplary Performance
• Potential for upward mobility depending on performance and company growth

At-Will Employment & Equal Opportunity Employer

Westport Properties, Inc. is a parent company of US Storage Centers (USSC) which provides at-will, equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, disability or genetics. Furthermore, Westport Properties, Inc. expressly prohibits any form of workplace harassment and discrimination based on age, disability, color, genetics, marital status, national origin, race, religion, sex, sexual orientation, or veteran status in compliance with federal, state and applicable local laws governing employment and labor law in every location in which the company conducts business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer

All Employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV Records in accordance with federal protected FCRA/FACTA Requirements for Investigative Consumer Reports, CA ICRA and other state mandated requirements for employment purposes. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management’s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.

Essential Job Function for Reasonable Work Accommodation

According to the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the essential job functions with or without a reasonable accommodation. The Company will provide reasonable work accommodations to allow the employee to perform their essential job functions and duties as detailed above. If you feel you need reasonable work accommodations, please contact the Human Resources department at [phone].