Lead Spare Parts Coordinator - Medicine Foundry

Eli Lilly and Company; Indianapolis (IN); On-site; USD 61,000 - 90,000; Full time

Benefits offered by this job

Forklift certification

Job summary

Lilly is headquartered in Indianapolis, Indiana, and is seeking a Spare Parts Coordinator to ensure uninterrupted parts availability across the Lilly Medicine Foundry. The role entails managing stock from staging through delivery, handling returns to Central MRO, and maintaining accurate data in GMARS.

The position requires GMP manufacturing experience, CMMS proficiency, and at least five years in industrial MRO coordination or planning.

Qualifications

• High School Diploma required.
• Valid Driver's License required.
• Minimum five years of industrial MRO coordination or planning experience.
• Regulated GMP manufacturing experience required.
• CMMS experience required.

Responsibilities

• Manage parts received at the warehouse staging location against purchase orders/documentation before transport.
• Deliver to point of use: transport and deliver verified parts carts from staging to the correct building across the Foundry, ensuring accurate and timely handoff.
• Coordinate and prepare return shipments of equipment/parts to the Central MRO warehouse for rebuild or repair.
• Perform accurate data entry into the GMARS inventory system for all inbound, delivery, and return transactions.
• Point of contact for onsite MRO vendor managed inventory stock, changes and other needs.
• Conduct routine inventory counts (cycle counts), reconcile discrepancies, and manage on-site MRO stock levels — monitoring against established min/max thresholds and triggering replenishment as needed.
• Align with Central MRO in order to balance availability of unique on-site critical spare parts inventory vs. offsite common component centrally managed stock.
• Maintain storage locations in a clean, organized, and compliant manner, optimizing space for efficient retrieval.
• Follow up on open order and return statuses with suppliers/internal stakeholders, proactively flagging shortages or delays.
• Support documentation processes (e.g., matching invoices, work orders, desktop requests, tracking approvals).
• Maintain basic records related to inventory, orders, and transactions.

Skills

Attention to detail

Data entry

Communication skills

Autonomous working

Problem solving

Education

High School Diploma

Tools

GMARS inventory system

Job description

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us.

Lilly recently announced a $4.5 billion investment to create the Lilly Medicine Foundry, a new center for advanced manufacturing and drug development. The first-ever facility of its kind, combining research and manufacturing in a single location, the Medicine Foundry will allow Lilly to further develop innovative solutions to optimize manufacturing processes and increase capacity for clinical trial medicines, while also reducing costs and environmental impact.

The Spare Parts Coordinator serves as the continuity point for MRO supply across the Lilly Medicine Foundry, maintaining uninterrupted parts availability for every building — from staging through delivery, on-site stock management, and returns to Central MRO for rebuild or repair.

Responsibilities

• Manage parts received at the warehouse staging location against purchase orders/documentation before transport
• Deliver to point of use: transport and deliver verified parts carts from staging to the correct building across the Foundry, ensuring accurate and timely handoff
• Coordinate and prepare return shipments of equipment/parts to the Central MRO warehouse for rebuild or repair
• Perform accurate data entry into the GMARS inventory system for all inbound, delivery, and return transactions
• Point of contact for onsite MRO vendor managed inventory stock, changes and other needs
• Conduct routine inventory counts (cycle counts), reconcile discrepancies, and manage on-site MRO stock levels — monitoring against established min/max thresholds and triggering replenishment as needed
• Align with Central MRO in order to balance availability of unique on-site critical spare parts inventory vs. offsite common component centrally managed stock.
• Maintain storage locations in a clean, organized, and compliant manner, optimizing space for efficient retrieval
• Follow up on open order and return statuses with suppliers/internal stakeholders, proactively flagging shortages or delays
• Support documentation processes (e.g., matching invoices, work orders, desktop requests, tracking approvals)
• Maintain basic records related to inventory, orders, and transactions

Basic Requirements

• High School Diploma
• Valid Driver's License
• Minimum five years of industrial MRO coordination or planning experience
• Strong attention to detail and accuracy in data entry
• Ability to lift and move materials up to 50 lbs, and to stand, squat, and walk for extended periods
• Regulated GMP manufacturing experience required
• CMMS experience required
• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1

Additional Preferences

• Forklift certification
• Demonstrated ability to effectively communicate both written and verbally with multiple levels within the organization
• Demonstrated ability to prioritize, set objectives, and meet targets
• Demonstrated ability to provide high-level customer service
• Demonstrated ability to work autonomously
• Demonstrated ability in problem solving
• Computer proficiency

Other Information

• Initial location at Lilly Technology Center, Indianapolis or Parkwood West, Carmel, IN
• Permanent location at the new Lilly Medicines Foundry in Lebanon, Indiana.
• Position supports a 24/7 operation and is expected to be flexible in maintaining availability for support in decision making and issue resolution as necessary to operate the facility.

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia (AMECA), Black Employees at Lilly (BE@Lilly), Chinese Culture Network (CCN), EnAble, Evolve, Lilly Indian Network (LIN), Organization of Latinx at Lilly (OLA), Pride (LGBTQ+ Allies), Veterans Leadership Network (VLN) and Women’s Initiative for Leading at Lilly (WILL).

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is

$29.56 - $43.37

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities). Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

#WeAreLilly