Lead Project Administrator (TS/SCI)

Vantor Inc.; Herndon (VA); On-site; USD 107,000 - 157,000; Full time

Benefits offered by this job

401(k) with company match

Mental health resources

Student loan repayment assistance

Adoption reimbursement

Pet insurance

Job summary

Vantor Inc. is seeking a highly organized Project Administrator to coordinate program operations across records, staffing, finances, security, facilities, and team engagement.

You will work with program leadership, corporate partners, customers, and staff to keep actions moving and information accurate across approved environments. The role requires active TS/SCI clearance and experience in project/operations administration.

Qualifications

• Must be a U.S. citizen with an active TS/SCI clearance and ability to obtain CI poly.
• Experience in project, program, or operations administration; education or equivalent experience.
• Strong organization and follow-through; able to manage deadlines and close action items.
• Proficiency with Microsoft Office and SharePoint or similar shared-record systems.
• Experience coordinating meetings, onboarding, recruiting, interviews, or events.
• Clear communication and discretion with sensitive information; able to work across distributed teams.

Responsibilities

• Coordinate internal, corporate, and customer meetings; manage logistics and follow-up.
• Maintain rosters, resumes, experience records, and deliverables.
• Coordinate onboarding/offboarding, badges, CACs, seating, and workspace access.
• Support cost analysis, invoices, and financial records; track workforce progression.
• Coordinate security-related access and SCIF logistics with security teams.
• Maintain office and SCIF readiness; CAPEX planning and equipment readiness.
• Support job requisitions, interview scheduling, and team events.
• Communicate across corporate, customer, security, and program teams; safeguard sensitive information.

Skills

TS/SCI clearance

Project administration

Organization skills

Communication

Meetings coordination

Education

Relevant education or equivalent experience

Tools

Microsoft Office

SharePoint

Job description

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Citizen. This position requires an active U.S. Government security clearance, applicants who do not currently hold the required clearance will not be eligible for consideration. Employment for cleared roles is contingent upon verification of clearance status.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

This position requires an active U.S. Government Security Clearance at the TS/SCI level with ability to obtain a CI poly.

We are seeking a highly organized Project Administrator to coordinate program operations across records, staffing, finances, security, facilities, and team engagement. You will work with program leadership, corporate partners, customers, and staff to keep actions moving and information accurate across approved environments.

Principal Responsibilities

• Schedule internal, corporate, and customer meetings; manage logistics and follow-up.
• Maintain approved low-side and high-side records, including rosters, contacts, resumes, experience records, and deliverables.
• Coordinate onboarding and offboarding, equipment and materials, badges and CACs, and seating.
• Support cost analysis and reporting, charge-number and financial records, invoices, and BMRs; track workforce and labor-category progression.
• Coordinate SCARFs, indoctrinations, visitor access requests (VARs), badges, CACs, and access status with security.
• Maintain office and SCIF readiness, including seating, supplies, equipment, and CAPEX planning.
• Support job requisitions and interview scheduling; coordinate team events and icebreakers.
• Communicate across corporate, customer, security, and program teams; safeguard sensitive information and follow approved procedures.

Minimum Qualifications

• Must be a U.S. Citizen with an active TS/SCI clearance with the ability to obtain and maintain a CI poly.
• Experience in project, program, or operations administration; relevant education or equivalent experience.
• Strong organization and follow-through; able to manage deadlines, maintain accurate records, and close action items.
• Proficiency with Microsoft Office and SharePoint or similar shared-record systems.
• Experience coordinating meetings, schedules, onboarding, recruiting, interviews, or events.
• Clear communication and discretion with sensitive information; able to work across distributed teams and follow applicable classified and unclassified handling procedures.

Preferred Qualifications

• Experience supporting U.S. Government programs or government contracting.
• Familiarity with cost tracking, invoices, charge numbers, financial reporting, or BMRs.
• Experience with security processes, classified workspaces, SCIF logistics, or access coordination.
• Staffing, workforce records, facilities, equipment, or CAPEX experience.

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Pay Transparency

To support pay transparency, Vantor includes salary ranges in all U.S. job postings. Starting pay for this role will fall within the listed range and will be based on factors such as experience, qualifications, skills, location, and market conditions. Candidates who meet the minimum requirements for the role should not expect to receive compensation at the top of the range. The listed range reflects the expected pay for this position, and final offers will be determined based on each candidate's experience, expertise, and alignment with the role.

* The base pay for this position within the Washington, DC metropolitan area is: $107,000.00 - $143,000.00 - $157,300.00 annually.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits

Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life. You can find more information on our benefits at: https://www.Vantor.com/careers

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire. If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire.

The date of posting can be found on Vantor's Career page at the top of each job posting.

EEO Policy

Vantor is an equal opportunity employer committed to an inclusive workplace. We believe in fostering an environment where all team members feel respected, valued, and encouraged to share their ideas. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected veteran status, age, or any other characteristic protected by law.