Lead Program Support Specialist - ACF/OGM/OHS HQ

Guardians of Honor LLC; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Guardians of Honor LLC in Washington, DC is seeking an energetic grants management professional to support our Office of Head Start client. The role requires the ability to travel and to coordinate multiple grants activities with a federal program focus.

You will lead process documentation, quality control, and client reporting while mentoring team members and liaising with federal staff to ensure timely reviews, funding actions, and post‑award closeout.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 5+ years in grants management, with knowledge of Head Start.
• 2+ years supervisory experience preferred.
• Experience with Head Start standards and grants systems.
• PMP is a distinguishing feature.
• Strong data analytics and ability to present data clearly.
• Excellent written and verbal communication skills.
• Ability to travel and work onsite as required.

Responsibilities

• Check-in with team members to ensure deliverables are on schedule.
• Lead process documentation and quality control, providing feedback.
• Manage multiple concurrent projects and activities.
• Assign and oversee task completion of grants resources.
• Liaise with federal and contractor staff to support timely reviews.
• Assure quality and timeliness of deliverables.
• Contribute to client progress and status reports with the project manager.
• Attend client meetings to provide task progress and strategies.
• Draft new project timelines and kickoff agendas; update plans.
• Maintain professional communication with clients and stakeholders.

Skills

Grants management

Data analytics

Stakeholder engagement

Project coordination

Mentorship

Supervisory experience

Regulatory knowledge

Communication

Documentation

Client liaison

Education

Bachelor’s degree

Master’s degree preferred

Tools

Head Start Enterprise System

Aligned Monitoring System

Grant Solutions

Job description

Description

OHS HQ

GOH is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are seeking an energetic new team member experienced in Federal Grants Management to support our Office of Head Start client.

Ability to travel required.

Duties and Responsibilities

• Check-in with team members to ensure that work products and deliverables are on schedule


• Support team members through mentorship and training initiatives?


• Lead process documentation and quality control efforts; providing feedback to team members on various deliverables


• Manage multiple concurrent projects and activities simultaneously


• Assign and oversee task completion by grants resources and serve as part of the team delivering and executing work


• Assure quality and timeliness of deliverables


• Serve as a POC for federal clients, ensuring consistent and open communication that builds trust


• Support the development of SOPs and QCs procedures; update to reflect efficiencies, best practices, and lessons learned


• Contribute to client progress and status reports in coordination with the project manager


• Attend client meetings as needed to provide an overview of tasks, team progress, and other strategies for supporting contract work; Support documentation of meeting actions and decisions


• Work with the project manager to draft new project timelines and project kick-off agendas, as well as maintain and update timelines and work plans


• Consistently communicate with a high degree of professionalism, diplomacy and tact


• Provide management and technical direction in the execution of a variety of grants management tasks such as but not limited to the following:


• Prepare and track grants through review and funding process


• Support reviews and analysis of grant funding applications as well as change in scope, supplemental and facilities applications according to Office of Head Start timelines


• Engage Head Start Program Directors in monthly meetings to offer regulatory guidance and support in programmatic and fiscal concerns


• Provide technical assistance to Head Start programs when requested or required to support grantee programmatic and fiscal performance


• Liaise and correspond with federal and contractor grant and program staff to support timely review and award of grants as well as post-award and closeout functions


• Assist with monitoring activities – to include site visits, desk reviews, and ongoing technical assistance


• Provide regulatory and policy guidance to Head Start and Early Head Start grantees


• Prepare written reports in varying formats applicable to different stakeholders and audiences

Requirements

Minimum Qualifications:

• Bachelor’s degree required for consideration, Master’s degree preferred


• At least 5 years of related grants/casework experience with additional consideration for experience in early childhood education, like Head Start


• At least 5 years of solid grants management experience required for consideration


• At least 2 years supervisory experience preferred


• Knowledge of Head Start Program Performance Standards required


• Knowledge of the Head Start Enterprise System, Aligned Monitoring System and Grant Solutions a major distinguishing feature


• PMP is a distinguishing feature


• Must have good data analytics skills and the ability to present data in ways that are understandable and relevant to different stakeholders and audiences


• Strong organizational skills and the ability to effectively manage multiple priorities


• Strong interpersonal skills, with the ability to build relationships and collaborate with a variety of stakeholders


• Proficient in reviewing, aggregating, and presenting data gathered from multiple sources


• Proven ability to effectively communicate in writing and presenting


• Experience developing new project process documentation and templates as well as creating quality control procedures and checklists and trainings for deliverables and daily tasks


• Exceptional communicator with ability to adjust communication style to individual personalities and needs of our customers


• Must be adept in prioritizing multiple tasks in a fast-paced customer-centric environment


• Ability to work onsite at the HQ Office


• Ability to pass background investigations as required for access to federal facilities and systems; position requires Public Trust clearance

Work Environment:

The work environment is a typical office setting.

Physical demands:

The physical demands of the job include sitting for extended periods, and occasional walking and standing.

Position type and expected hours of work:

This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime may be expected during peak periods.

Travel:

10-20% local and regional travel, with overnight stays necessary

Required education and experience:

Bachelor’s degree required

Equal employment opportunity statement:

Guardians of Honor is an Equal Opportunity Employer. We make employment decisions based on merit, qualifications, and business needs. We prohibit discrimination and harassment and provide equal employment opportunities to all employees and applicants without regard to any characteristic protected by applicable federal, state, or local law.