Lead Payroll Specialist - CA Compliance | On-Site Irvine

Swoon Staffing; California; On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Company-sponsored medical and dental

Subsidized dependent coverage

401(k) plan with company match

Paid Time Off (PTO)

Paid sick leave

Paid holidays

Job summary

We are seeking a detail-oriented and experienced Senior Payroll Specialist to lead our Accounting team in payroll processing, compliance with California labor regulations, and overseeing timekeeping with HR and Legal collaboration. The role is on-site in Irvine, CA, and focuses on a large hourly workforce with opportunities to drive process improvements.

The ideal candidate brings extensive payroll experience, strong knowledge of California wage and hour laws, and the ability to manage payroll

Qualifications

• 6+ years of payroll processing experience, including lead or supervisory responsibilities.
• Strong knowledge of California wage and hour laws, including timecard management and meal/rest break compliance.
• Experience processing payroll for 100+ hourly employees.
• Proficiency with payroll systems such as ADP, Paylocity, Vensure, or similar platforms.
• Advanced Microsoft Excel skills.
• Strong analytical, organizational, and problem-solving abilities.
• High level of discretion and ability to manage confidential information.

Responsibilities

• Process bi-weekly payroll accurately and on time in compliance with federal and state regulations.
• Reconcile and validate payroll data prior to disbursement.
• Audit employee timecards for accuracy, completeness, and policy compliance each pay cycle.
• Monitor meal period compliance and identify patterns of missed or inconsistent time entries.
• Review GPS punch data to verify employee clock-ins and clock-outs at approved locations and resolve discrepancies.
• Administer payroll deductions, including garnishments, tax levies, benefits, retirement contributions, and leave-of-absence adjustments.
• Partner with Human Resources regarding new hires, terminations, compensation changes, and benefits administration.
• Support month-end close activities, including preparation of payroll-related journal entries.
• Conduct regular payroll audits, investigate discrepancies, and implement corrective actions.
• Train managers and employees on timekeeping procedures and compliance requirements.
• Stay informed of changes to California labor laws and payroll regulations.

Skills

Payroll processing

California wage & hour laws

Excel proficiency

Analytical skills

Confidential information handling

Tools

ADP

Paylocity

Vensure

Job description

We are seeking a detail-oriented and experienced Senior Payroll Specialist to lead our Accounting team in payroll processing, compliance with California labor regulations, and overseeing timekeeping with HR and Legal collaboration. The role is on-site in Irvine, CA, and focuses on a large hourly workforce with opportunities to drive process improvements.

The ideal candidate brings extensive payroll experience, strong knowledge of California wage and hour laws, and the ability to manage payroll