Lead Patient Access Rep

Lexington Medical Center; Columbia, Northern (SC, KY); Hybrid; USD 34,000 - 52,000; Full time

Benefits offered by this job

Day One medical, dental and life保险

Flexible spending accounts (FSAs)

401(k) match from day one

Employer-paid disability

Student loan forgiveness

Job summary

Lexington Medical Center in West Columbia, SC, seeks a Lead Patient Access Representative to greet and register patients, secure signatures, and ensure accurate demographic and billing data for the medical record. The role supports Patient Access leadership and may supervise staff as needed.

The position emphasizes teamwork, professionalism, and effective communication with patients, families, and departments, with a focus on accurate data capture and seamless patient flow.

Qualifications

• High School Diploma or Equivalent.
• 1 Year of experience in healthcare setting and/or Customer Service area.
• None substitutable education or experience (optional).
• None certifications/licensure required.
• Experience with personal computers; familiar with medical terminology and billing.

Responsibilities

• Verify demographic and financial information for accurate medical records and billing.
• Interview patients to obtain required demographic and financial data.
• Obtain proper consent for adults and minors; obtain necessary signatures.
• Manage copies/scans of IDs and insurance cards.
• Cover registration areas and communicate with patients and representatives as needed.
• Assist training of new staff and report issues to supervisor; support leadership.
• Maintain professional appearance and positive attitude; uphold service standards.
• Handle daily cash drawer reconciliation and end-of-day reporting.
• Attend department meetings and share minutes when unable to attend.

Skills

Customer service

Communication

Medical terminology

Team training

Cash handling

Education

High School Diploma or Equivalent

Tools

Billing software

Windows PC

Job description

Select how often (in days) to receive an alert:

• Emergency Room Clerical
• PRN
• Any
• 0600-1830 or 1800-0630

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bedteachinghospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcareand was first in the state to achieve Magnet with Distinctionstatus for excellence in nursing care. Consistently ranked as bestin the Columbia Metroarea by U.S. News & World Report, Lexington Healthdelivers more than 4,000babies each year, performs more than 34,000surgeries annually and isthe region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center.Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

Greet and register any patient who presents themselves for hospital services. Obtains all necessary demographic and financial information to complete the registration process to ensure legal and accurate billing and medical record input. Obtains all appropriate signatures and consents. The Central Registration Lead will have the ability to assist in the oversight of the operation of the Central Registration area in support of Patient Access Leadership as needed but will notify leadership if the need arises.

Minimum Qualifications

• Minimum Education: High School Diploma or Equivalent
• Minimum Years of Experience: 1 Year of experience in healthcare setting and/or Customer Service area
• Substitutable Education & Experience (Optional): None
• Required Certifications/Licensure: None
• Required Training: Experience with personal computers (PC’s); Familiar with medical terminology and billing.

Essential Functions

• Verifies demographic and financial information to ensure the accuracy of the patient’s Medical Record and collects and accurately reports Point of Service Collections.
• Interview patients and/or their representatives to obtain demographic and financial information.
• Responsible for obtaining proper consent on adults as well as minors.
• Responsible for obtaining necessary signatures for registration.
• Responsible for obtaining copies/scanning of picture ID (if available) and insurance cards.
• Responsible for coverage of registration areas until properly relieved. This may mean staying after their assigned shift until relief is obtained.
• Communicates face-to-face and by way of phone with patients and patients’ representatives as needed.
• Obtain Workers Compensation information at the time of registration and verify as needed.
• Responsible for having a complete understanding and working knowledge of the policy and procedures regarding collection of insurance data.
• Documents all situations that arise out of the ordinary.
• Possesses knowledge of how to secure translators for patients or other parties requiring assistance.
• Assists the Supervisor with training new employees to ensure departmental policies/Lexington Medical Center policies are being followed. Provides input on critical elements to the Supervisor for the completion of each staff member’s evaluation. The LEAD Patient Access Representative will assist the Supervisor in scheduling and staffing needs, assist in reconciling end of day Cash Drawers and in keeping the Supervisor informed of any issues in the registration area including but not limited to staff issues and system issues reporting any concerns to their immediate Supervisor.
• Professional in appearance, communications and knowledge.
• Accepts chain of command, supervision and constructive criticism.
• Speaks positively about LMC, the department, other employees and guests.
• Contributes to teamwork and creates harmonious relations with others. Displays positive attitude toward job duties and assigned tasks. Discourages gossip and treats others as they wish to be treated.
• Receive incoming phone calls. Route calls appropriately or take detailed legible messages when necessary. Maintains professional communications with all departments within the Lexington Medical Center community as needed.
• Attends monthly department meetings. When unable to attend due to work flow, meeting minutes by way of e-mail are to be read, signed, and sent back to Supervisor an acknowledgement of understanding.
• Performs all other appropriate activities as directed by Management Team as necessary to meet patient’s needs and to achieve the required departmental and organizational outcomes.

Duties & Responsibilities

• Performs all other duties as assigned by authorized personnel or as required.
• Maintains an optimistic and professional image and exhibits excellent customer relations to patients, visitors, physicians, and co-workers. Shows courtesy, compassion, respect. Conforms to service expectations and “House Rules” as communicated by your immediate Supervisor.
• Must attend departmental approved training sessions to maintain the position.
• Demonstrates ability and willingness to adapt to special circumstances such as patient emergencies, disasters and/or staffing issues.
• Ability to think analytically in order to produce quality work; works efficiently and professionally.
• Responsible for monitoring patient flow to ensure timely registrations.
• Demonstrates appropriate communication skills to all patients/patients’ representatives and responds to all customers/patients requests/needs, i.e., hard of hearing, etc. Possesses and exhibits the ability to listen, communicate non-verbally as appropriate and to positively influence others.
• Possesses the ability to appropriately prioritize and perform multiple tasks at one time, as well as modifying plans and approaches based on changing situations, needs and follows through to achieve final resolution.
• Must project a pleasant, professional appearance and alert attitude that reflects the goals of the Service Expectations and Corporate Compliance policies.
• Ability to work independently or in conjunction with nursing or other personnel to serve the needs of the patient, their families, and/or their representatives.
• Possesses and exhibits appropriate interviewing, communication and negotiation skills, including the ability to listen, communicate non-verbally as appropriate and to positively/appropriately influence others.
• Must work closely with ED Department during disaster team drills and enactments. Must be available to quickly respond to disaster codes and appropriately carry out duties.
• Must have intermediate business writing skills in order to produce original correspondence to internal and external customers. Effectively compose appropriate electronic mail correspondence, etc.
• Understands staffing responsibilities as set forth by their immediate Supervisor.
• Can complete daily cash drawer reconciliation as needed by the supervisor.

We are committed to offering quality, cost-effective benefits choices for our benefit eligible employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Student loan forgiveness

Equal Opportunity Employer
It is the policy of Lexington Health to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. Lexington Health strives to provide a discrimination‑free environment, and to recruit, select, on‑board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. Lexington Health endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee’s desires and abilities and the hospital’s needs.