Lead Paralegal

Rural Metro Fire Department; Northern (KY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Rural Metro Fire Department is seeking a Privacy Legal Assistant to support the organization’s Privacy and Compliance programs, coordinating privacy activities, managing regulatory documentation, and assisting with investigations.

The role focuses on healthcare privacy, HIPAA compliance, and risk mitigation. While candidates may have legal education or attorney licensure, the position does not practice law or provide legal advice.

Qualifications

• Bachelor's degree required in a related field.
• 3+ years of healthcare compliance, privacy, legal operations, risk management, regulatory affairs, or related field.
• Knowledge of HIPAA privacy program requirements and healthcare privacy.
• Experience with regulatory documentation, audits, and incident tracking.
• Legal licensure is not required, but a JD is preferred.

Responsibilities

• Privacy program administration and policy maintenance.
• Coordinate privacy incidents, investigations, and breach documentation.
• Support privacy audits, monitoring, and compliance reviews.
• Prepare compliance logs, reports, and regulatory responses.
• Assist with contract reviews involving privacy provisions.

Skills

Organizational skills

Analytical skills

Documentation skills

Regulatory compliance knowledge

Project coordination

Education

Bachelor's degree in Business Administration, Healthcare Administration, Compliance, Legal Studies, Public Administration

Juris Doctor (JD) or active attorney license, preferred

CHC, CHP, or CIPP certifications

Job description

Privacy Legal Assistant

Remote

$80,000-$90,000 DOE

Position Summary

The Privacy Legal Assistant supports the organization's Privacy and Compliance programs by coordinating privacy-related activities, managing regulatory documentation, assisting with investigations, supporting audits, maintaining policies and procedures, and serving as a liaison among Compliance, Legal, Human Resources, and operational stakeholders.

This role focuses on healthcare privacy, regulatory compliance, and risk mitigation activities. While incumbents may possess legal education or attorney licensure, the position does not engage in the practice of law, provide legal advice, establish attorney-client relationships, or represent the organization in legal proceedings.

Essential Duties and Responsibilities

Privacy Program Administration

• Support day-to-day administration of the organization's privacy compliance program.
• Maintain privacy policies, procedures, forms, and guidance documents.
• Monitor regulatory updates related to HIPAA, state privacy laws, and healthcare compliance requirements.
• Assist in implementing privacy program initiatives and corrective action plans.

Privacy Incident Management

• Coordinate intake, tracking, and documentation of privacy incidents and potential breaches.
• Assist in gathering facts, documentation, and evidence for privacy investigations.
• Maintain investigation files and case management records.
• Support preparation of breach notification documentation and regulatory submissions as directed.

Compliance Monitoring and Auditing

• Assist with privacy audits, monitoring activities, and compliance reviews.
• Compile data, perform documentation reviews, and prepare audit reports.
• Track findings, recommendations, and remediation activities.
• Maintain audit schedules and supporting records.

Regulatory and Documentation Support

• Prepare and maintain compliance logs, reports, and records.
• Coordinate retention of privacy and compliance documentation.
• Support responses to regulatory requests and internal inquiries.
• Assist with contract reviews involving privacy-related provisions under established guidelines.

Training and Communication

• Coordinate privacy and compliance training activities.
• Maintain training records and completion metrics.
• Develop educational materials, job aids, and awareness communications.
• Support department communications regarding privacy obligations and compliance requirements.

Cross-Functional Collaboration

• Serve as a resource to business partners regarding privacy processes and documentation requirements.
• Coordinate with Legal, Human Resources, Information Security, Clinical Operations, and other stakeholders on compliance initiatives.
• Participate in compliance committees, meetings, and projects as assigned.

Reporting and Analytics

• Prepare recurring compliance and privacy metrics.
• Analyze trends related to incidents, audit findings, and training completion.
• Develop dashboards and presentations for leadership review.
• Track departmental goals and compliance program effectiveness measures.

Required Qualifications

• Bachelor's degree in Business, Healthcare Administration, Compliance, Legal Studies, Public Administration, or related field.
• 3+ years of experience in healthcare compliance, privacy, legal operations, risk management, regulatory affairs, or related field.
• Strong organizational, analytical, and documentation skills.
• Experience supporting HIPAA Privacy programs.
• Healthcare industry experience a plus.
• Certified in Healthcare Compliance (CHC), Certified HIPAA Professional (CHP), Certified Information Privacy Professional (CIPP), or related certification.
• Juris Doctor (JD) degree or active attorney license preferred; however, legal licensure is not required.

Knowledge, Skills, and Abilities

• Knowledge of healthcare privacy regulations, including HIPAA.
• Understanding of regulatory compliance frameworks and audit practices.
• Ability to interpret policies, regulations, and procedural requirements.
• Strong project coordination and documentation management skills.

Important Position Disclaimer

This position is a compliance and privacy support role and is not responsible for providing legal advice, rendering legal opinions, appearing in court, representing the organization in legal matters, or otherwise engaging in the practice of law. Any attorney licensure held by an incumbent is incidental to the position and not a requirement for performing the essential functions of the role.

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

Check out our careers site benefits page to learn more about our benefit options.

Why Choose GMR? Global Medical Response and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Hereyou'll embark on meaningful work that will make an impact on you and the customers we serve. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com.

GMR's Core Behaviors -keep care at the center, raise your hand,seekto understand, find a way together and be accountable-uniteour teamsand set us apart in emergency medical services.