Lead Office Administrator

KENCO TRANSPORTATION SERVICES; Southaven (MS); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance with HSA/HRA/FSA

Supplemental insurance including - CI,

Dental Insurance

Vision Insurance

Life Insurance

Short/Long Term Disability

Paid Parental Leave

401(k)

Paid Time Off

Employer Paid Holidays

Job summary

Kenco Logistics in Mississippi is seeking a Lead Office Administrator to coordinate daily administrative and operational support across warehouse and site leadership. You will manage reporting, invoices, and purchase orders, and support audits and events.

The role involves cross-functional tasks, maintaining office supplies, and ensuring smooth communication through KPI boards. The position requires strong MS Office skills, 3-5 years in distribution, and the ability to lead and train staff while

Qualifications

• High School Diploma or GED required; associates degree preferred.
• 3-5 years related experience in a distribution environment is preferred.
• Strong MS Office skills (Excel, PowerPoint, Outlook, Word).
• Experience using warehouse, transportation, and inventory management systems preferred.
• Ability to motivate, train, lead, and evaluate RDC warehouse staff.
• Strong customer service and communication skills.

Responsibilities

• Receive work assignments from management and disseminate tasks to warehouse and administrative staff.
• Collaborate with inventory, operations and continuous improvement departments as needed.
• Create and update daily reports for site leadership.
• Update metric and communication boards.
• Data entry into programs for order processing.
• Cross-train for back-up coverage and support visitor coordination.
• Prepare and generate customer invoices and process vendor invoices for payment.
• Generate financial and production reports; assist in audits and site communications.

Skills

MS Office

Customer service

Education

High School Diploma or GED

Associates degree

Tools

WMS systems

MS Office

Job description

At Kenco Logistics, you’re more than just a team member—you’re part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward—one shipment at a time.

About the Position

The Lead Office Administrator will be responsible for but not limited to coordinating daily administrative and operational support across warehouse, inventory, and site leadership teams. The role is expected to maintain accurate reporting, process invoices and purchase orders, and ensures smooth communication through metric boards and visitor assistance. The position will support audits, employee events, and cross-functional tasks while managing office supplies and mail duties. The role will also work with site leadership in KPI reporting to aid continuous improvement and operational efficiency.

Functions

Receive work assignments from management and disseminate tasks to warehouse and administrative staff.
Collaborate with and administratively support the inventory, operations and continuous improvement departments as needed.
Create and update daily reports for site leadership.
Update various metric and communication boards.
Perform data entry into various programs for order processing.
Cross train in other roles for back-up assistance when needed.
Greet and assist site visitors, vendors, and guests.
Track and order office supplies.
Sort mail/packages and deliver accordingly and prepare outgoing mail/packages.
Prepare and generate customer invoices.
Process all vendor invoices and prepare for payment.
Generate financial and production reports as needed.
Assist, prepare and participate in overall program audits and/or site communication tasks.
Generate and track purchase orders for the facility and complete reports.
Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current.
Plan employee events and coordinate meetings as requested by management.
Other duties as assigned by management.

Qualifications

High School Diploma or GED required, associates degree preferred.
3-5 years prior related experience and/or training in a distribution environment
Strong technical skills utilizing MS Office – Excel, PowerPoint, Outlook, & Word.
Experience using warehouse, transportation, and inventory management systems preferred.
Ability to motivate, train, leads, and evaluates the performance of RDC warehouse associates.
Ability to interact with all levels of staff and external customers in a courteous and professional manner.
Must have strong customer service skills and the ability to interact with customers frequently.
Ability to act as a change agent and drive continual improvement.
Ability to manage, coordinate, and prioritize multiple tasks without direct supervision.
Ability to communicate with tact, diplomacy, and authority, when necessary.

Competencies

Action Oriented – Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Collaborates – Building partnerships and working collaboratively with other to meet shared objectives.
Decision Quality – Making good and timely decisions that keep the organization moving forward.
Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations.

Benefits offered:

• Medical insurance including HSA, HRA and FSA accounts

• Supplemental insurance including critical illness, hospital indemnity, accidental injury

• Dental Insurance

• Vision Insurance

• Basic Life and Supplemental Life

• Short Term and Long Term Disability

• Paid Parental Leave

• 401(k)

• Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)

• Employer Paid Holidays- 10 days

Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company.
Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law.

For California residents – please enter or copy/paste the address below into your address bar

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

For California residents – please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco’s privacy policy.
https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/