Lead Medical Support Assistant

U.S. Department of Veterans Affairs; Iowa City (IA); On-site; USD 55,000 - 72,000; Full time

Job summary

The Lead Medical Support Assistant role is with the U.S. Department of Veterans Affairs at the Iowa City VA Medical Center within Specialty Medicine.

The incumbent plans, organizes, and executes a broad range of administrative tasks in outpatient settings, supporting one or more clinics and serving as an integral member of the clinic team. The position involves coordinating workload, staff scheduling, and policy guidance, while ensuring smooth daily operations and effective patient interactions

Qualifications

• Citizenship: Be a citizen of the United States (U.S.)
• English Language Proficiency: Proficient in spoken and written English
• Grade requirements: Lead Medical Support Assistant - GS-7; one year of experience at GS-6 or equivalent
• Education: High school diploma or GED or equivalent
• May qualify under Grandfathering Provision for current VA employees

Responsibilities

• Coordinate daily workload assessments and staffing coverage
• Evaluate training records and determine training needs
• Provide on-the-job training for employees
• Ensure accurate and timely scheduling of appointments
• Create and maintain employee work schedules
• Assist with policy changes and liaise with staff to resolve conflicts

Skills

Medical terminology

Clinical flow processes

Communication skills

Patient systems

Work organization

Staff development

Education

High school diploma or GED

Job description

Summary

The Lead Medical Support Assistant will work within Specialty Medicine at the Iowa City VA Medical Center. The incumbent must demonstrate the ability to effectively plan - organize and execute a wide range of responsibilities and interactions with staff and patients in a variety of outpatient settings. This position provides medical administrative support to one or more outpatient clinics and is an integral member of the clinic team to effectively carry out day-to-day administrative operations.

Summary

The Lead Medical Support Assistant will work within Specialty Medicine at the Iowa City VA Medical Center. The incumbent must demonstrate the ability to effectively plan - organize and execute a wide range of responsibilities and interactions with staff and patients in a variety of outpatient settings. This position provides medical administrative support to one or more outpatient clinics and is an integral member of the clinic team to effectively carry out day-to-day administrative operations.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship: Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.
• 7407(a)
• Experience: No experience required
• Education: High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education
• Licensure/Certification/Registration: None English Language Proficiency: Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f)
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• GRADE REQUIREMENTS: Lead Medical Support Assistant - GS-7 Experience One year of experience equivalent to the GS-6 grade level - Examples of experience may include: Assignment: The Lead MSA is responsible for the coordination of Advanced MSA assignments and workflow found in an interdisciplinary unit
• The Lead MSA is responsible for daily workload assessments - assigning work - and assuring proper staffing coverage
• evaluating training records
• and determining training needs of MSAs to provide support across interdisciplinary settings
• The Lead assists the unit with complex and non-standard procedures - including clinical flow processes related to access to care across multiple clinics - specialties - and/or community resources
• Assignments at this level include - but are not limited to: ensuring accurate and timely scheduling of appointments
• providing guidance to staff members - to include changes in policies and procedures
• creating and maintaining employee work schedules
• and acting as a liaison among Advanced MSA staff - patients - and other interdisciplinary staff to resolve day-to-day conflicts
• Demonstrated Knowledge - Skills - and Abilities: Candidates must demonstrate all of the KSAs below: Advanced knowledge of medical terminology and a wide range of clinical flow processes relating to access to care across multiple clinics - specialties - and/or community resources
• Skill in communicating with individuals to obtain the desired effect (and coordinating with a variety of interdisciplinary care team staff)
• Ability to utilize numerous advanced patient systems in support of multiple clinics in an interdisciplinary setting
• Ability to organize work - set priorities - and delegate tasks/responsibilities in order to meet deadlines
• Ability to provide staff development and training
• Ability to manage staffing requirements - manage workflow priorities - and adjust the flow of work to meet team and patient needs
• This includes the ability to follow-up on pending issues and demonstrate an understanding of the impact of incomplete work across multiple clinics
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-7. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position
• Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

Duties

• VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Assignments at this level include but are not limited to: Responsible for daily workload assessments - assigning work and assuring proper staffing coverage Evaluating training records Conducting phone audits Assuring timely accomplishment of workload Provides on the job training for employees Ensuring accurate and timely scheduling of appointments Providing changes to policies and procedures to staff Creating and maintaining employee work schedules Resolving day to day conflicts Performs receptionist - customer service - and administrative duties for patients Skill in planning - organizing - problem solving and decision making Appointment scheduling/re-scheduling/canceling Appointment check in/out Verification of provider orders Phone calls Recall reminders Data entry Reviewing/updating patient demographics and insurance verification Requesting medical records Must be able to interpret and communicate requirements of the VHA scheduling Directives and policies Work Schedule: Monday-Friday 8:00am-4:30pm Telework: Not available Virtual: This is not a virtual position
• Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized