Lead Medical Coordinator

David & Margaret Youth and Family Services; La Verne (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

David & Margaret Youth and Family Services in California seeks a Lead Medical Coordinator to oversee medical services for youth in foster care, emphasizing disease prevention, wellness, and care maintenance.

The role ensures compliance with state licensing, ORR, and internal policies, while coordinating medical staff, scheduling appointments, maintaining records, and handling emergencies in an on-site setting.

Qualifications

• BSN from an accredited program; RN license in CA.
• Minimum 1 year in public health or healthcare with care coordination or clinical care.
• At least 2 years scheduling and coordinating appointments.
• Proficiency in English; Spanish preferred.
• Flexible schedule including after-hours, evenings or weekends.
• Prior supervisory experience preferred.
• Experience with shelters or unaccompanied minors is desirable.
• Experience maintaining electronic client databases.
• Valid CA driver's license and good driving record.
• CPR and First Aid certification; ProACT or CPI training preferred.
• Ability to pass criminal background check; must be 21+.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Assess and coordinate medical services for clients in foster care.
• Ensure infection control, OSHA, CDC, and licensing compliance.
• Develop plans to prevent infectious disease outbreaks and coordinate resources.
• Coordinate and supervise medical staff performance and training.
• Prepare reports, audits, and maintain electronic medical records.
• Manage health communication and leadership for quality services to minors.
• Coordinate clinical tasks, stock medical supplies, and follow standing orders.
• Arrange psychiatric/psychological appointments via clinical referrals.
• Assist in expanding medical, specialty, and dental services with providers.
• Respond promptly to medical emergencies and maintain confidentiality.

Skills

Communication

English fluency

Spanish bilingual (preferred)

Education

Bachelor of Science in Nursing (BSN)

Tools

Microsoft Office

Electronic records

Job description

Summary:

The Lead Medical Coordinator is responsible for assessing, facilitating, and monitoring all components of client medical services within the program. The LMC is devoted to overseeing the medical care in a foster care setting with the emphasis on disease prevention, health wellness, and maintenance. Additional responsibilities include ensuring compliance with State licensing, Office of Refugee Resettlement (ORR), and all policies and procedures implemented by David & Margaret.

Roles and Responsibilities:

• - Provides direct patient care, including assessing health conditions, administering medications, performing TB tests/explaining test results, monitoring vital signs, and creating and executing patient care plans.
• - Ensures all infection control, OSHA, CDC, and State licensing guidelines are followed and maintained in all departments.
• - Creates strategies and action plans for the prevention of infectious disease outbreaks. Investigates possible outbreaks and coordinates proper resources in response into any confirmed outbreak.
• - Maintains and implements any recommendations given by the Public Health Departments, CDC, and ORR DHUC.
• - Coordinates and supervises medical staff and is responsible for evaluation of their performance and skills.
• - Facilitates and/or coordinates meetings, training, and presentations for professional development of the medical staff and other staff as needed.
• - Provides quality assurance for the medical department to include the following (not limited to): Oral, written, and statistical reports, presentations, auditing of electronic medical records, maintaining all medical department electronic systems (UC portal) and all medical documents completed and provided by the medical department.
• - Provides health management, effective communication, and leadership in the execution and direction of quality services to minors, and when applicable staff.
• - Performs and coordinates clinical care as follows: maintains medical supplies and prescribed medications, follows standing orders, State licensing, and D&M policies and procedures for providing over the counter medications to minors, assist in preparing youth for examinations, and any other medical tasks as needed.
• - Communicate, coordinate and schedules all psychiatric and psychological appointments for youth when referred by clinical team.
• - Develop and expand medical, specialty and dental services with local providers.
• - Coordinating the staffing of medication errors, significant incident reports and other incidents as needed.
• - Immediately respond and attend to individual emergency medical needs.
• - Maintain professionalism, confidentiality (including HIPAA), and ethical standards enforced by David & Margaret.
• - Provide LTFC program support by submitting TARS and auditing portal/charts ongoing.
• - Other duties as directed

Qualifications

• - Bachelor of Science in Nursing (BSN) from an accredited Nursing Program. Must have passed the RN exam and obtained licensure from the State Board of Nursing.
• - Minimum of 1 year of employment in public health or a healthcare setting with demonstrated experience in care coordination, health administration, or direct clinical care.
• - At least 2 years experience scheduling and coordinating appointments.
• - Excellent organizational, verbal, written, and interpersonal communication skills in English; bi-lingual in Spanish preferred.
• - Ability to have a flexible schedule to accommodate occasional after-hours services, including evenings and weekends, sometimes with limited notice.
• - Previous supervisor experience preferred.
• - Experience working in shelters with unaccompanied children is preferred.
• - Experience working with and maintaining electronic client databases.
• - Must have a valid California drivers license and good driving record.
• - Possess or be able to obtain CPR and First Aid certificates.
• - Have and maintain Professional Assault Crisis Training (ProACT) and/or Crisis Prevention Intervention
• - Ability to successfully pass a criminal background check.
• - Must be at least 21 years of age.
• - Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).

Physical Demands:

While performing the duties of this on-site job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.