Lead Facilities Management Specialist

mercycare; United States; On-site; USD 55,000 - 83,000; Full time

Job summary

Mercy is seeking a skilled Facilities Maintenance professional to support patient-centered care by maintaining and repairing hospital utilities, equipment and environmental systems.

Responsibilities include leading work orders, coordinating staff and contractors, ensuring compliance with safety and regulatory standards, and communicating status to department leaders.

Qualifications

• Minimum 8 years of facilities maintenance or related field.
• High school diploma or equivalent; journeyman level certificate preferred.
• Must have a valid driver’s license and clean driving record.
• Strong written and oral communication skills; proficient with email and web apps.

Responsibilities

• Completes and facilitates basic and complex work orders and preventive maintenance.
• Coordinate work using staff and contractor resources under Facilities Supervisor.
• Ensure maintenance procedures follow manufacturers’ specs and regulations.
• Gather tests and documentation; report status to Facilities Supervisor.
• Schedule tasks and staff, report compliance within deadlines.
• Communicate status of work orders to department customers.
• Understand utility usage and help set annual efficiency goals.
• Serve as main contractor liaison during design phases of projects.
• Oversee design and implementation to align with specifications.
• Advise on Construction and Capital activities, kick-offs and reviews.
• Provide technical expertise in building mechanical systems and assets.
• Coach and mentor assigned Specialist I for proficiency and continuity.

Skills

Written and verbal communication

Self-motivated

Collaborative teamwork

Process improvement

Email & web apps

Blueprint reading

System design planning

Expert trades knowledge

Education

High school diploma or equivalent

Journeyman level certificate preferred

Job description

Work Shift

Day

Scheduled Weekly Hours: 40

Summary

This position supports Mercy's philosophy of patient centered care by providing and maintaining an environment that allows for the perfect patient experience. This is achieved by maintaining and repairing hospital utilities, equipment and environmental systems.

Job Description

Job Duties/Essential Functions

• Completes and facilitates basic and complex work orders and preventative maintenance at direction of Supervisor or Dispatcher using staff and contractor resources. Serves as a technical expert in several specific fields of mechanical or building system trades.
• Able to facilitate and coordinate any work using resources available to include staff and contractor resources reporting to Facilities Supervisor.
• Coordinates and completes all aspects of the preventative maintenance procedures in an accurate and timely manner to ensure that all work is performed to manufacturer's recommendations and by regulation.
• Gathers and facilitates all required testing and documentation of regulated items within area of specialty. Facilitates the correction of all identified deficiencies. Reports to Facilities Supervisor regarding status of testing and documentation.
• Principal coordinator of preventative maintenance to ensure accountability and regulatory compliance for assigned specialty areas. Responsible for scheduling tasks and staff assignments, gathering all data, and reporting compliance responsibilities within specified and directed timeframes.
• Able to communicate with customers regarding the status of work orders and issues pertaining to their respective departments.
• Understands utility usage within multiple areas of expertise. Works with Facilities Supervisor in setting annual goals for reduction of utility usage and champions initiatives to meet these goals.
• Serves as main point of contact and principal advisor for all contractors in their specialty areas during the design phase of projects. Identifies the best way to integrate new work into the current systems.
• Involved in design and implementation of projects to ensure systems are in line with specifications and design intent. Performs periodic inspections of ongoing projects and reports status and possible issues to Facilities Supervisor.
• Key advisor in the following activities related to Construction and Capital: capital improvement projects; project design kick-off meetings; project design review; periodic construction inspection; commissioning and start-up; hand-off of project to Maintenance department.
• Technical expert in all building mechanical systems and facilities resource management.
• Coaches and mentors any assigned Specialist I to ensure proficiency and continuity or staff resources.
• Serves as resource lead area expert for assigned system of expertise for on‑call facilitation of issues within the facility.

Follows Mercy's safety guidelines, carries out job‑specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties

N/A

Knowledge, Skills and Abilities

• Good written and oral skills.
• Self‑starter, motivated to work hard.
• Works well with others.
• Looks for opportunities to improve facility and processes.
• Able to use email and web‑based software.
• Able to read and understand blueprints.
• Able to plan and design system improvements.
• Specific Professional proficiency and expert knowledge in multiple trade specialties.

Professional Experience

8+ years of experience

Education

• High school graduate or equivalent preferred.
• Journeyman level program certificate or equivalent is preferred.

Licensure, Certification, Registration

• Must have valid Driver's License
• Must have and maintain a good driving record. Motor vehicle record will be reviewed as part of the background check prior to hire or transfer.
• Hold at least one certification, license, or equivalency (validated years or experience - 8 years continuous work in that area) in one of these trade areas (Electrical, Plumbing/Boilers, Mechanical/HVAC/Chilled Water systems, or Life Safety Maintenance).
• Hold at least one secondary certification, license, or equivalency (validated years or experience - 5 years continuous work) in one of the areas mentioned above.

Physical Requirements

Very Heavy: Exert 100 lbs. of force occasionally and/or 50lbs. of force frequently

Pay Rate Type

Hourly

Mercy is an independent, community–based organization supporting the Cedar Rapids area for over 120 years.

Mercy is an equal‑opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.