Lead Coordinator

Ontario Trillium Foundation; Florence (KY); On-site; USD 50,000 - 70,000; Full time

Job summary

The Ontario Trillium Foundation is hiring a Lead Executor in Florence, Kentucky. This role involves ensuring effective communication and organization across various business relationships and initiatives. Responsibilities include managing daily email communications, scheduling meetings, and maintaining organized tracking systems. Suitable candidates should demonstrate strong organizational skills, attention to detail, and the ability to handle multiple priorities efficiently. Join us to make a meaningful impact through consistent execution and coordination.

Qualifications

• Minimum qualifications include strong organizational skills and attention to detail.
• Proven ability to manage multiple priorities effectively.
• Skills in proactive communication and follow-up are essential.

Responsibilities

• Manage daily email communication.
• Schedule and coordinate meetings with internal and external stakeholders.
• Ensure timely follow-up after meetings with clear next steps and documentation.
• Maintain organized tracking systems (primarily spreadsheets) to manage partner relationships.

Skills

Strong organizational skills

Attention to detail

Proactive follow-up

Ability to manage multiple priorities

Job description

Overview

The Lead Executor is responsible for ensuring strong communication, organization, and follow-through across key business relationships and internal initiatives. This role manages daily email communication, schedules and coordinates meetings, and ensures timely follow-up after meetings with clear next steps and documentation. The Lead Executor will maintain organized tracking systems—primarily spreadsheets—to manage partner relationships, action items, timelines, and commitments, ensuring nothing falls through the cracks.

This position plays a critical role in building and maintaining positive relationships with partners, vendors, and internal stakeholders by providing consistent communication, professional coordination, and reliable execution. Success in this role requires strong organizational skills, attention to detail, proactive follow-up, and the ability to manage multiple priorities while keeping leadership informed and aligned.

Responsibilities

• Manage daily email communication.
• Schedule and coordinate meetings with internal and external stakeholders.
• Ensure timely follow-up after meetings with clear next steps and documentation.
• Maintain organized tracking systems (primarily spreadsheets) to manage partner relationships, action items, timelines, and commitments.

Qualifications

• Strong organizational skills, attention to detail, proactive follow-up, and the ability to manage multiple priorities while keeping leadership informed and aligned.