Lead Administrative Project Coordinator

WSP in the U.S.; Tacoma (WA); On-site; USD 43,000 - 65,000; Full time

Job summary

WSP USA is seeking a Lead Administrative Project Coordinator in the Tacoma, WA office to support the Transportation and Infrastructure Team and help deliver client objectives. You will provide day-to-day executive support, prepare and edit project reports, create presentations, arrange meetings, and manage calendars.

The role requires a high school diploma, 7+ years of experience, strong communication, and Office 365 proficiency.

Qualifications

• High School Diploma or equivalent.
• 7+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning.
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to accuracy.
• Self-starter capable of taking on tasks with little direction or supervision.

Responsibilities

• Provide day-to-day support to executive staff and project assistance.
• Prepare and edit project reports, correspondence, and confidential documents.
• Create presentations, arrange meetings, take minutes, and manage calendars.
• Coordinate team activities and scheduling to complete tasks efficiently.
• Maintain databases, archives, and data change requests.
• Present data clearly and facilitate meetings as needed.
• Assist with document control and work with project teams.

Skills

Project coordination

Data analysis

Communication

Organizational skills

Self-starter

Education

High School Diploma or equivalent

Bachelor's degree

Tools

Microsoft Office 365

SharePoint

Acrobat Pro DC

Job description

Job Description

WSP is currently initiating a search for a Lead Administrative Project Coordinator for our Tacoma, WA office. Be involved in projects with our Transportation and Infrastructure Team and be a part of a growing organization that meets our clients’ objectives and helps solve their challenges.

Your Impact

• Support executive-level staff by providing day-to-day support and project assistance.
• Prepare and edit project-related reports and analysis, correspondence and communications including letters, memos and reports, potentially including confidential information.
• Create presentations, arrange meetings, take meeting minutes, schedule appointments, maintain executives calendars and other office calendars, edit correspondence, and perform other related duties.
• Take responsibility for planning, scheduling, and coordinating team activities in order to effectively and efficiently complete the tasks at hand.
• Maintain databases and archive all relevant documents, reporting and data requirements, and change requests and approvals.
• Present data in an easily digestible and appropriate format.
• Prepare all relevant documentation for meetings and facilitate meetings when necessary.
• Assists with document controls.
• Work directly with project teams.
• Solve problems and identify opportunities for process improvements to meet evolving business needs.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
• Perform additional responsibilities as required by business.

Required Qualifications

• High School Diploma or equivalent.
• 7+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning.
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
• Self-starter capable of taking on tasks with little direction or supervision.
• Must possess a very high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
• Ability to prioritize and coordinate multiple projects simultaneously.
• Ability to effectively communicate with project teams, subcontractors, and clients.
• Ability to thrive in a fast-paced and deadline driven environment.
• A strong team player with excellent collaborative skills, the ability to work across multiple departments, and manage conflict.
• Highly proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint) and Acrobat Pro DC.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

Preferred Qualifications

• Bachelor's Degree in in Business Administration, Management, Information Technology, or other relevant discipline.
• Experience with process mapping, presentations, reporting, gap analysis, risk analysis, and development of data analysis tools.

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $31.11/hr - $47/hr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.