Lead Account Payable Specialist

Franklin County, PA; Chambersburg (Franklin County); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Prescription coverage

Life insurance

Paid time off

Tuition reimbursement

Retirement plan

Job summary

Franklin County seeks a seasoned Lead Accounts Payable Specialist to oversee the County’s AP functions, supervise staff, and coordinate with multiple departments to ensure timely, accurate processing. The role requires strong process improvement focus and adherence to county policies.

Educated to an associates degree in business or accounting with 5–7 years of financial experience and 1–3 years of supervision, you will drive efficiency and accuracy across payables and reporting.

Qualifications

• Associates degree in business or accounting.
• Five to seven years working experience, preferably in a financial/bookkeeping environment, with one to three years personnel supervision.
• Or any acceptable equivalent combination of education/training.

Responsibilities

• Oversee accounts payable functions and supervise AP staff.
• Maintain vendor files and W-9/1099 status.
• Process purchase orders and reimburse expense reports.
• Coordinate with county departments and auditors.

Skills

Communication skills

English proficiency

MS Word/Excel

Math/problem solving

Independence

Education

Associates degree in business or accounting

Tools

Microsoft Word

Excel

Job description

Are you a driven, positive, and service-oriented individual? If so, we’d love to hear from you!

We’re looking for someone to oversee the County's Accounts Payable functions, including managing processing, maintenance, coordination, and completion of all related tasks. This role involves working closely with all County departments to ensure seamless operations. We’re seeking a self-motivated individual who is eager to make a meaningful impact and contribute to the community.

Franklin County is a great place to live and work! Nestled between the Blue Ridge and Tuscarora mountains in South Central Pennsylvania but not far from DC, Baltimore and the beaches of the mid-Atlantic, Franklin County is one of the fastest growing counties in the Commonwealth. We want the best people working to serve the 155,000+ residents that call this beautiful area "home."

EDUCATION/TRAINING

Associates degree in business or accounting

WORK EXPERIENCE

Five to seven years working experience, preferably in a financial/bookkeeping environment, with one to three years personnel supervision.

Or any acceptable equivalent combination of education/training.

FRANKLIN COUNTY

LEAD ACCOUNTS PAYABLE SPECIALIST Revised: 12/1/2021

Position Description Exempt

OVERALL OBJECTIVE OF JOB

Responsible for oversight of County’s Accounts Payable functions, supervising performance of processing, maintenance, coordination and completion necessary for the processing of all account payable functions and other work in collaboration with all County departments. Also initiates opportunities to streamline processes, reviewing for improvements and alternatives to current processes.

ESSENTIAL FUNCTIONS OF JOB

1. Understands functional aspects of all County programs in order to properly determine cost objectives.
2. Maintains a thorough knowledge of County’s general ledger.
3. Acquires and maintains thorough knowledge of accounts payable and vendor functions of County's financial computer software through any updates and/or training.
4. Reviews software updates and makes recommendations for changes in current processes.
5. Participates in workgroups for implementation of new software modules and processes that affect the County’s accounts payable function.
6. Develops procedures and assists in development of policies relating to accounts payable operations.
7. Acts as a liaison between the Fiscal Dept. and County Controller’s office on matters relating to accounts payable operations and exercises discretion in resolving issues of procedure.
8. Monitors the status of processed purchase orders and determines actions required.
9. Examines and processes for reimbursement employee expense reports by verifying amount due; matching receipts to expenses claimed; auditing claimed expenses to county reimbursement policies; and reviewing for proper levels of authority.
10. Resolves internal control issues and discrepancies by reviewing existing policies, verifying changes in authorized personnel; and communicating unresolved issues to immediate supervisor, along with recommended course of action.
11. Completes purchase order modifications for discrepancies between invoices and purchase orders as appropriate and in accordance with purchasing procedures.
12. Enters daily vouchers from all County Offices along with recurring invoices into County's financial system.
13. Maintains County leasing, contracted and rental agreements for current status.
14. Maintains/adds all required information for accuracy of vendor file, including W-9, 1099 status, addresses and remit capabilities.
15. Assists in contract management, including determination of contract status, necessary modification of contracts and/or variances from service rendered reports to payment authorizations.
16. Provides supportive documentation to independent and governmental auditors.
17. Plans notification to all submitting offices time schedules for submissions necessary to pay providers/vendors on a timely basis.
18. Maintains excel spreadsheets used for required allocations.
19. Interacts with vendors to clarify pricing, outstanding invoices and the resolution of general discrepancies.
20. Performs the importing of invoice information from other County systems into the County’s accounting system.
21. Maintain accurate invoice records in the County’s document storage system.

OTHER DUTIES OF JOB

1. Attends meetings, training, and seminars, as requested.
2. Performs other job related duties, as required.
3. Leads training and cross training of Accounts Payable personnel.

SUPERVISION RECEIVED

Receives occasional instruction and supervision from the Controller, Chief Deputy Controller and Second Deputy Controller, as applicable.

SUPERVISION GIVEN

Supervises daily duties of Accounts Payable Specialists.

WORKING CONDITIONS

1. Works indoors in crowded workspace, adequate lighting and ventilation, but subject to fluctuations in temperatures.
2. Normal office exposure to noise, stress and disruptions.
3. Normal exposure to indoor dust/dirt.

PHYSICAL AND MENTAL REQUIREMENTS

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit for long periods throughout the work day, with intermittent periods of standing/walking and occasional periods of stooping, bending, twisting, reaching, as necessary, to carry out essential job duties.
3. Dexterity requirements range from coordinated movements of fingers/hands to simple movements of feet/legs/torso, as necessary, to carry out essential job duties.
4. Must be able to cope with the physical and mental stress of the position.
5. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS

A. EDUCATION/TRAINING

Associates degree in business or accounting

B. WORK EXPERIENCE

Five to seven years working experience, preferably in a financial/bookkeeping environment, with one to three years personnel supervision.

Or any acceptable equivalent combination of education/training.

KNOWLEDGE, SKILLS AND ABILITIES REOUIRED

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.
2. Must possess good communication and interpersonal skills.
3. Must possess excellent math and problem solving skills and abilities.
4. Must possess Microsoft Word and Excel knowledge.
5. Must possess ability to function independently, have flexibility and ability to work effectively with clients, public, staff and others.
6. Must possess ability to maintain confidentiality in regard to client information and records.
7. Must possess knowledge of clerical bookkeeping principles and practices and ability to apply them to essential duties of job.
8. Must possess knowledge of standard office practices and procedures.
9. Must possess ability to make math calculations accurately and within reasonable time period.
10. Must possess ability to apply bookkeeping principles and maintain moderately complex financial records.

We offer an excellent benefit package including medical, dental, vision, prescription, life insurance, paid time off, tuition reimbursement and a retirement plan!

Franklin County is an equal opportunity employer.